Jump to content

Search the Community

Showing results for tags 'volunteers needed'.



More search options

  • Search By Tags

    Type tags separated by commas.
  • Search By Author

Content Type


Categories

  • Extra Life News
    • Extra Life Updates
    • Best Practices
    • Community Content
    • Why I Extra Life
    • Fundraising
    • Contests
  • Gaming News
  • Features
  • Podcast

Discussions

  • Extra Life Discussions
    • General Extra Life Discussion
    • Local Extra Lifers
    • Fundraising Ideas
    • Live Streaming Tips & Tricks
    • Official Extra Life Stream Team Discussion
    • Extra Life JSON Code Discussion & Sharing
    • Extra Life United
    • Extra Life Q & A
  • Articles & Extra Life Announcements
    • Announcements
  • Official Extra Life Guilds
    • Guild information and Discussion
    • Canada
    • Northeastern US
    • Southeastern US
    • Central US
    • Western US
  • Gaming Discussions
    • General Gaming Discussion
  • Other Stuff
  • Denver Extra Life Guild's Recent Posts

Calendars

  • Extra Life Community Calendar
  • Extra Life Stream Team
  • Akron Guild
  • Albany Guild
  • Albuquerque Guild
  • Anchorage Guild
  • Atlanta Guild
  • Austin Guild
  • Bakersfield Guild
  • Baltimore Guild
  • Birmingham Guild
  • Boston Guild
  • Burlington Guild
  • Buffalo Guild
  • Calgary, AB Guild
  • Morgantown Guild
  • Charlottesville Guild
  • Chicago Guild
  • Cincinnati Guild
  • Cleveland Guild
  • Columbia, MO Guild
  • Columbus, OH Guild
  • Dallas Guild
  • Dayton Guild
  • Denver Guild
  • Des Moines Guild
  • Detroit Guild
  • Edmonton, AB Guild
  • Fargo-Valley City Guild
  • Fresno Guild
  • Ft. Worth Guild
  • Gainesville-Tallahassee Guild
  • Grand Rapids Guild
  • Halifax, NS Guild
  • Hamilton, ON Guild
  • Hartford Guild
  • Hershey Guild
  • Hudson Valley Guild
  • Houston Guild
  • Indianapolis Guild
  • Jacksonville Guild
  • Kansas City Guild
  • Knoxville Guild
  • Lansing Guild
  • London, ON Guild
  • Los Angeles Guild
  • Milwaukee / Madison Guild
  • Minneapolis / Twin Cities Guild
  • Montreal / Quebec City Guild
  • Nashville Guild
  • Newark Guild
  • NYC & Long Island Guild
  • Oakland / San Francisco Guild
  • Omaha Guild
  • Orange County Guild
  • Orlando Guild
  • Ottawa, ON Guild
  • Philadelphia Guild
  • Phoenix Guild
  • Pittsburgh Guild
  • Portland, OR Guild
  • Portland, ME Guild
  • Raleigh-Durham Guild
  • Richmond Guild
  • Sacramento Guild
  • Salt Lake City Guild
  • San Antonio Guild
  • San Diego Guild
  • San Juan, PR Guild
  • Saskatchewan Guild
  • Seattle Guild
  • Spokane Guild
  • Springfield-Champaign, IL Guild
  • Springfield, MA Guild
  • St. Louis Guild
  • Syracuse Guild
  • Tampa / St. Petersburg Guild
  • Toronto, ON Guild
  • Vancouver, BC Guild
  • Washington DC Guild
  • Winnipeg, MB Guild
  • Denver Extra Life Guild's Events
  • Extra Life Akron's Events

Categories

  • Broadcasting Toolkit
  • Multimedia Kit
  • Extra Life Guild Tool Kit
  • Denver Extra Life Guild's Files
  • Extra Life Akron's Files

Find results in...

Find results that contain...


Date Created

  • Start

    End


Last Updated

  • Start

    End


Filter by number of...

Joined

  • Start

    End


Group


Hospital


Location


Why I "Extra Life"


Interests


Twitter


Instagram


Twitch


Mixer


Discord


Blizzard Battletag


Nintendo ID


PSN ID


Steam


Origin


Xbox Gamertag

Found 19 results

  1. CON SEASON 2019 STARTS EARLY THIS YEAR! (ノ^ヮ^)ノ*:・゚✧ As with previous years, Washington D.C. Extra Lifers are welcome (and encouraged) to volunteer at our events. I will be updating this main post throughout the 2019 fundraising season and keeping a changelog in the comments. For general information about upcoming events, this is your one-stop-shop. You can also follow the Calendar for our guild. Most event-specific details will be on the individual pages, which I'll be linking here. I will update the status of various conventions and events on this thread, and will be notifying you when additional events have been added. You should click on the Follow button at the top of this post to make sure you get updates. THIS THREAD WILL BE LOCKED TO REPLIES UNTIL AFTER GAME DAY. Please address any questions, concerns, or suggestions regarding specific events on their page. If you'd like to suggest an event that we're not already working with, please send a PM to the following: @Sarah @NodnarbDude @Ceraph1216 CONFIRMED EVENTS Otakon, July 26-28 UNCONFIRMED EVENTS Katsucon, Feb 16-18 Cecil Con, Apr 12-13 AwesomeCon, Apr 26-28 Artscape/Gamescape, Jul 19-21 Baltimore Comic Con, Oct 18-20 PrattCon WISH LIST Super Smash Con Shore Leave, Jul 12-14 Blerd Con, Jul 12-14 BronyCon, Aug 1-4 AnimeUSA, Nov 1-3
  2. Sarah

    Super MAGfest

    until
    MAGFest is the most targeted event hosted in the Baltimore/D.C. Metro area, with 20-25,000 attendees - all of whom have a love for gaming! To read more about MAGFest, check out this article on Wikipedia or the MAGFest site for Super MAGFest. MAGfest and their gracious charity coordinator went above and beyond to include us again this year, even though they had very limited space available. This was our biggest event last year, crushing even our best numbers from Otakon. Gaylord National Resort & Convention Center proved to be a very convenient location, but parking at the Gaylord can be difficult in the afternoon. MAGFest has graciously provided us with a free table and four free dealer badges in their Marketplace area. Traffic will be very heavy on Friday and Saturday. MAGFest has some required staffing hours, but the Marketplace is open 24 hours during the event. For this first year, we plan to staff the table for the minimal hours, but will extend our hours on Saturday evening as compared to last year. PLEASE MAKE SURE TO READ THE SECTION ABOUT FOOD AND POTTY BREAKS - THE GAYLORD IS NOT AS CONVENIENT FOR FOOD AS THE BALTIMORE CONVENTION CENTER OR THE WALTER E. WHITE CONVENTION CENTER! COVERAGE Since this event has minimum expected coverage hours, it's very important that you are on time for your shift. Please let @Sarah know immediately if you don't think you'll be on time for an opening shift. As-needed Break Coverage @LittleSith @jbooth117 @Shojin @Aaron Wednesday Between 5:30 PM - Midnight - table setup only @Sarah Thursday 1:30 PM - 3:00 PM @LittleSith 1:30 PM - 7:00 PM @Sarah Friday 11:00 AM - 5:00 PM @Sarah REPLACEMENT NEEDED ASAP, please advise if you can cover this shift 12:00 PM - 3:00 PM @Aaron 2:00 PM - 7:00 PM @Shojin Saturday 11:00 AM - 5:00 PM @Emokidcries @Ceraph1216 12:00 AM - 3:00 PM @Aaron 3:00 PM - 9:00 PM @Shojin 5:00 PM - 9:00 PM @Tiny415 Sunday 10:00 AM - 4:00 PM includes breakdown and load-out @Shojin @Sarah @Ceraph1216 Setup and load-out instructions will be provided to volunteers working on these processes only. PARKING There is plentiful parking in the area within convenient walking distance. It is unlikely you will need to walk more than about 5 blocks. It is strongly recommended that you pre-purchase parking so it is not sold out prior to your volunteer shift. Parking can be purchased through National Harbor's parking reservation site here: https://nationalharbor.clickandpark.com/venue Parking will cost between $14 and $20 per day. Reserving your parking ensures you will have in/out privileges during the time you are parked. Volunteers who will be driving to the convention will incur out-of-pocket parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT I was unable to locate useful Public Transit information for getting to National Harbor. It appears that shuttle services are available from Reagan National Airport. It may be best to travel as close as possible to the area via MARC train and hire an Uber/Lyft/Taxi to your final destination. ATTENDING PANELS, CONCERTS, EVENTS, AND EXPLORING THE CONVENTION If the badges are similar this year, they include access to all convention content, but will have a vendor flag attached to them. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, you are welcome to explore the convention. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild (and in this area, Children's National as well). MAGFest has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event. It is very important that we maintain a great relationship with the staff at MAGFest so that we can continue to attend. Remember, you are representing a children's charity. None of us would judge you for attending certain 18+ events, but you shouldn't be attending it using a badge donated for professional use. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. The Gaylord is notoriously expensive to purchase food at, the number of vendors inside the Convention Center is limited, and the lines are horrible. Seeking food offsite includes an inconvenient walk and even longer lines. If you don't bring food, you may not have an opportunity to eat. This is the number one issue with the Gaylord National Resort! Please be sure to pack snacks or a decent, fulfilling lunch and plenty of beverages. Better yet, bring a water bottle. You will have opportunities to refill it throughout the convention. SIGNING UP TO VOLUNTEER This event is almost fully staffed, but we need an experienced opener on Friday to replace @Sarah due to some last minute mandatory work obligations. We need one volunteer minimum per shift to start off with, however extra coverage during periods would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids!
  3. CON SEASON 2018 HAS BEGUN! (ノ^ヮ^)ノ*:・゚✧ As with last year, Washington D.C. Extra Lifers are welcome (and encouraged) to volunteer at our events. I will be updating this thread throughout the 2018 fundraising season. For general information about upcoming events, this is your one-stop-shop. You can also follow the Calendar for our guild. Most event-specific details will be on the individual pages, which I'll be linking here. I will update the status of various conventions and events on this thread, and will be notifying you when additional events have been added. You should click on the Follow button at the top of this post to make sure you get updates. THIS THREAD WILL BE LOCKED TO REPLIES UNTIL AFTER GAME DAY, NOV. 3RD. Please address any questions, concerns, or suggestions regarding specific events on their page. If you'd like to suggest an event that we're not already working with, please send a PM to the following: @Sarah @NodnarbDude @Ceraph1216 CONFIRMED EVENTS UNCONFIRMED EVENTS CecilCon Prattcon Artscape/Gamescape BlerdCon Washingcon Baltimore Comic Con WISHLIST Katsucon StarCity Games Event (any) MAGFest BitGen Music Festival College Club Recruitment Fairs Smithsonian Arcade
  4. Sarah

    AwesomeCon

    until
    An application has been submitted for this event, but it is not confirmed. Since this would be our first attempt to participate with AwesomeCon, I am currently unsure of our odds of getting in, however the volunteer I spoke to at Super MAGFest sounded optimistic. SCHEDULE TBD - if you are interested in volunteering at this event, please RSVP to the left of this text. Thanks!
  5. Sarah

    Gamescape at Baltimore Artscape

    until
    Artscape is a huge festival in Baltimore City. The Baltimore Office of Promotion & Arts hosts a smaller event within the festival called Gamescape, in which indie developers promote their games as a form of artwork. This is a moderately high traffic event with good recruiting, however our audience will not be as targeted as it is at other events. This event can be very busy at times, and will require a minimum of two to three volunteers during high traffic times in order to gain maximum benefit from our presence. There is no limit to the number of volunteers that can attend this event, however we will need to spread coverage out over the weekend. Currently, the schedule is a skeleton crew and will result in the table being overrun with people. We could really use some extra volunteer coverage for this weekend! Having 2 people at the table during the 11 AM to 6 PM period on Saturday and Sunday is really important. Thursday Flexible partial table setup @Ceraph1216 Friday 10 AM to 2 PM includes partial table setup @Aaron 12 PM to 6 PM @Ceraph1216 not sure what times you are available for the afternoon, can you please update? 4 PM to 9 PM includes booth breakdown and lockup If someone else can take this closing shift, it would be very helpful! Saturday 10 AM to 4 PM breakfast provided by University of Baltimore, includes partial table setup @NodnarbDude 12 PM to 6 PM 2 PM to 9 PM includes booth breakdown and lockup @Sarah Sunday 10 AM to 4 PM breakfast provided by University of Baltimore, includes partial table setup @Sarah 12 PM to 6 PM 2 PM to 8 PM includes booth breakdown and lockup @NodnarbDude Please wear your issued badges to this event. PARKING Please plan on parking 30 minutes to 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday and Artscape causes many road closures. It may become harder to find a garage that is not full on Saturday or Sunday. If at all possible, park at the Fitzgerald parking garage. The Fitzgerald Garage 1201 West Mt. Royal Avenue (Note: the garage is located on Oliver Street - between Maryland and Mt. Royal) Hours: 24/7; Contact: 410.837.6573; Height Restriction: 6’10” Penn Station Lot 21 East Lanvale Street Hours: 24/7; Contact: 410.685.2700 Penn Station Garage 1511 N. Charles Street (No Access from Charles Street during Festival) Hours: 24/7; Contact: 410.783.0213; Height Restriction: 7’ Reservations for Parking Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT Artscape has a guilde to using public transit here: http://www.artscape.org/plan-your-visit/Ride-MTA Volunteers who take public transit to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. EXPLORING THE EVENT During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to attend performances, however short breaks to explore nearby vendors will be allowed if there is adequate coverage. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the event. Please feel free to roam the event before or after your volunteer shift. There will be live music, vendors, and artists. This is a fairly typical, though large, street festival. If you attend the event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear your badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Artscape has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, and it is was a large percentage of our total recruitment in 2016. It is very important that we maintain a great relationship with the staff at Artscape, Gamescape, BOPA, and University of Baltimore so that we can continue to attend. Remember, you are representing a children's charity. Use common sense, and check with @Sarah if you aren't sure if the performance or event you'd like to attend is appropriate. To consider and plan out performances and events you'd like to attend, download the Artscape app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the table, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms located in the building very near to our table. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. There are food vendors outside the UB building but they are outrageously expensive. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the festival. Thanks so very much for donating your time and energy for the kids!
  6. CON SEASON 2017 HAS BEGUN! (ノ^ヮ^)ノ*:・゚✧ A few important changes in the way I'll be organizing events this year: I'm trying to set up DC Metro Area events this year, and we'll be bringing along any Children's fundraisers who would like to volunteer but can't due to the lack of a functional Extra Life DC Guild. I'm going to try to contain general discussion and questions about events to their event pages, which will make things easier for everyone to follow. RSVPing on events will be more important than last year because we have an influx of new volunteers and badges will be limited. I will be updating this thread throughout the 2017 fundraising season. For general information about upcoming events, this is your one-stop-shop. You can also follow the Calendar for our guild. Most event-specific details will be on the individual pages, which I'll be linking here. I will update the status of various conventions and events on this thread, and will be notifying you when additional events have been added. You should click on the Follow button at the top of this post to make sure you get updates. THIS THREAD WILL BE LOCKED TO REPLIES UNTIL AFTER GAME DAY, NOV. 4TH. Please address any questions, concerns, or suggestions regarding specific events on their page. If you'd like to suggest an event that we're not already working with, please send a PM to the following: @Sarah @NodnarbDude @Ceraph1216 CONFIRMED EVENTS UNCONFIRMED (BUT LIKELY) EVENTS WISH LIST EVENTS NEW EVENTS FOR 2018 IN THE WORKS Katsucon (February) Magfest (Various) Super Smash Con - looking into this for 2017 as well, but it conflicts with Otakon so will depend on volunteers and other resources Smithsonian SAAM Arcade at American Art Museum Awesome Con
  7. Team, We have a skeleton schedule for this weekend but it's pretty bare bones! We need help! Please visit the event page and RSVP, then comment with which shifts you can work. If you don't see a full shift you can work, let us know what you are able to do instead. This is a high traffic event and one person coverage at the table is not going to be pleasant. We had 2-3 volunteers for the majority of the hours last year and we needed them for most of it! Recruitment isn't a high percentage of the total attendees, but the traffic is significant and you have to get through greeting people to get to the ones most likely to participate. Please help! Thanks, guys!
  8. K8Morosky

    Kennywood Comicon

    Kennywood Comicon is exactly what it sounds like: A Comicon at Kennywood! This Father's day, we'll be representing at Kennywood Park. Amidst the rollercoasters and potato patch fries, we'll be talking to people about how to get involved with Extra Life. Those wearing super hero themed shirts get a discount on park tickets, and those who wish to volunteer with us get in for free. We are currently seeking two more volunteers for this one day event at Kennywood. Please contact @K8Morosky if interested!
  9. Sarah

    Awesome Con

    until
    We would like to have a presence at this event, but at this time we are unsure if we will be able to secure a table. Posting the event as a "Save the Date." If you would be interested in volunteering at this event, please RSVP. We will add details and a schedule closer to the date, or will remove the event if we're unable to get convention space. If we are able to secure space, badges will be limited. Link to the event: http://awesome-con.com/
  10. Sarah

    WashingCon

    until
    This event is now confirmed, but we await further details from the WashingCon team. Posting this event as a "Save the Date." If you would be interested in volunteering at this event, please RSVP. We will add details and a schedule closer to the date. Link to the event: http://www.washingcon.com/
  11. Sarah

    Baltimore Comic Con

    until
    Baltimore Comic Con is held at the Baltimore Convention Center, and is the largest local comic convention. Baltimore Comic Con hosts an Artist Alley small-volume dealer area (similar to many other conventions) and this is where our table/booth will be located. It appears that we will only have one small table and space for chairs behind it. This will be a much smaller area than what we had at Otakon. We will be directly across from concessions, and it appears that we are facing a wall with one of the main entrances to this space in the BCC, so we should get a fair amount of foot traffic. AS THIS IS A LARGE EVENT THAT DRAWS IN ATTENDEES FROM MANY STATES, WE ENCOURAGE VOLUNTEERS FROM OTHER AREA GUILDS TO JOIN US! COVERAGE We will be staffing this booth at Otakon in hopes of recruiting new Extra Lifers to participate in this year's Game Day. Unfortunately, two of our core volunteering team are attending/presenting at the convention and will not be able to provide significant coverage. Since we were unable to confirm our space until the last minute, we are going to be scrambling for coverage. Any individuals interested in volunteering are encouraged to message @Sarah with any questions, or in the comments below. Please RSVP on this page if you intend to help, and comment with which times you are available. Further instructions will be provided throughout the week. We have secured two badges for volunteers, which will need to be switched off throughout the weekend. If it appears that we could schedule a lot more than two people per block of time, then I am able to purchase an additional two badges for a very low price ($25/each). Since we do not have anyone staying in a hotel for this convention, passing badges off may have to happen off-site. PLEASE DO NOT PLAN ON TAKING YOUR CONVENTION BADGE HOME; AS COVERAGE IS CONFIRMED ARRANGEMENTS FOR HAND-OFFS WILL BE MADE. We are in need of volunteer coverage for the following windows: Thursday 7 pm - 9 pm includes badge pickup and booth setup/drop off (no participant-facing time) @Sarah Friday 12 pm - 7 pm @Aaron @Ceraph1216 Saturday 9:30 am - 4 pm @Sarah 11 am - 6 pm @NodnarbDude 12 pm - 7 pm @KJCoin Sunday 9:30 am - 4 pm @KJCoin 11 am - 6 pm - includes booth breakdown @Sarah 1 pm - 6 pm @NodnarbDude PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly and it is unlikely you will get a spot there during the convention. Google Map of Parking Garages close to the Baltimore Convention Center Parking passes are pre-purchasable through this link on the Baltimore Comic Con website: http://baltimorecomiccon.com/about/directions/ Parking garages will fill up quickly and it is recommended to pre-purchase parking once you know which days you can volunteer. Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines. MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks. For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Volunteers who will be driving to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION At this time, we are not entirely sure if the industry badges provided by Baltimore Comic Con will allow normal access to non-dealer areas of the convention. This section will be updated with further information as it becomes available. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in before leaving the Baltimore Convention Center/Hilton unless otherwise instructed. You may not attend off-site events, and you may not attend 18+ panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Baltimore Comic Con has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, It is very important that we maintain a great relationship with the staff at Baltimore Comic Con so that we can continue to attend. Remember, you are representing a children's charity. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. To consider and plan out panels and events you'd like to attend, download the Guidebook app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms conveniently located in the Artist Alley space. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors nearest the gaming hall are horrendous, and it is not practical to leave the convention to purchase food (trust me, the lines will be even worse at normal restaurants). Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! TABLE SETUP & STRATEGY Our table number is A344 and can be located on the map attached below under "Resources." As we will only have one 6 foot table available, our table space will be limited. Electricity is not available without incurring additional fees, so we will probably be operating without electricity for this convention. The Baltimore Convention Center does not provide reliable wi-fi, and we will need to use our own cellular devices to create a hotspot for sign-ups. At this time, I expect that the following will be featured at our table: Prize Wheel with small prizes and raffle for giveaways donated by @KJCoin and @Sarah Participant Brochures Volunteer Brochures Tablets for Sign-up (will be fully charged and have battery backup available for recharge) Our specific strategies for this convention will be finalized in our planning meeting on Saturday, August 27 at Noon. This is a virtual meeting and will be conducted as a conference call. For further up-to-date information about the planning meeting, please see the official post at: RESOURCES Maryland Transit Authority Regional Transit Map Downtown Baltimore Parking Map Downtown Baltimore Visitors Map (Includes Light Rail and Bus Information) Map of Artist Alley Official Artist Alley Instructions
  12. Baltimore Comic Con is coming up on September 2nd and continuing until September 4th. As this is a large scale event that will draw in attendees from the surrounding states, we encourage volunteers from nearby guilds to participate! We have two badges, and will be able to secure two additional badges as needed. These badges will be handed off throughout the weekend. If we are able to flex our coverage up to enough people that we would have more than two people available at any given time, then we can shorten some of the shifts to allow additional time to explore the convention. We will be planning out details of this event this upcoming Saturday during a virtual meeting/conference call. You can find the details at the event page: If coverage (and terms of the badges) allows for it, participants will be allowed to attend panels or events before or after their volunteering shifts however this cannot be guaranteed. People attending Baltimore Comic Con for fun who are willing to provide brief lunch break coverage to volunteers are also encouraged to RSVP at the event below. Looking forward to seeing everyone!
  13. Sarah

    Otakon

    until
    Otakon is one of the largest pop-culture conventions (and the largest anime convention) in our area. Otakon has consistently pulled attendance numbers of 28-33k attendees, many of whom are in our target demographic. Otakon hosts a large gaming hall in which many unusual, rare, or popular video and arcade games are available for free play to attendees. In this gaming hall, there are also small indie developers with booth space who are promoting their games. This is where our booth will be located. COVERAGE We will be staffing this booth at Otakon in hopes of recruiting new Extra Lifers to participate in this year's Game Day. Unfortunately, two of our core volunteering team are attending/presenting at the convention and will not be able to provide significant coverage. Since we were unable to confirm our space until the last minute, we are going to be scrambling for coverage. Any individuals interested in volunteering are encouraged to message @Sarah with any questions, or in the comments below. Please RSVP on this page if you intend to help, and comment with which times you are available. Further instructions will be provided throughout the week. We have secured two badges for volunteers, which will need to be switched off throughout the weekend. PLEASE DO NOT TAKE YOUR CONVENTION BADGE HOME UNLESS OTHERWISE INSTRUCTED. We are in need of volunteer coverage for the following windows: Friday 11 am - 6 pm includes booth setup 3 pm - 10 pm @KJCoin Saturday 10 am - 5 pm @Aaron 12 pm - 7 pm @Ceraph1216 5 pm - 12 am this shift is tentative and may end early depending on how many other booths are still in operation @Ceraph1216 Sunday 10 am - 3 pm includes booth breakdown @KJCoin PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly and it is unlikely you will get a spot there during the convention. Google Map of Parking Garages close to the Baltimore Convention Center Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines. MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks. For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Otakon has created a guide to alternative transit options here: https://www.otakon.com/allroads.asp Volunteers who will be driving to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION At this time, we are not entirely sure if the industry badges provided by Otakon will allow normal access to panels and events. This section will be updated with further information as it becomes available. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in to @Sarah before leaving the Baltimore Convention Center/Hilton. You may not attend off-site events (Hyatt, First Mariner Arena), and you may not attend 18+ or hentai panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Otakon has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, and it is a very successful convention for us. It is very important that we maintain a great relationship with the staff at Otakon so that we can continue to attend. Remember, you are representing a children's charity. None of us would judge you for attending cosplay burlesque , but you shouldn't be attending it using a badge donated for professional use. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. To consider and plan out panels and events you'd like to attend, download the Guidebook app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a lunch and you do not have backup coverage at the booth, please coordinate with @Sarah and @NodnarbDude who will plan a time to cover you for lunch. If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms conveniently located in the gaming hall. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors nearest the gaming hall are horrendous, and it is not practical to leave the convention to purchase food (trust me, the lines will be even worse at normal restaurants). The best location for purchasing something to eat quickly is in the third floor above the gaming hall. Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated (11 am - 3 pm Friday, 6 pm - 10 pm Friday, 7 pm - 12 am Saturday, and 10 am - 3 pm Sunday)! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! RESOURCES Maryland Transit Authority Regional Transit Map Downtown Baltimore Parking Map Downtown Baltimore Visitors Map (Includes Light Rail and Bus Information) Marc Train Map:
  14. Otakon is coming up this weekend and we are still working on confirming volunteer coverage. I believe we will have a skeleton crew available, however I would like to invite local Extra Lifers as well as volunteers from the surrounding area (Hershey, Philadelphia, and DC) to participate! We have two badges available, and these badges will need to be handed off between volunteers throughout the weekend. If coverage (and terms of the badges) allows for it, participants will be allowed to attend panels or events before or after their volunteering shifts however this cannot be guaranteed. People attending Otakon for fun who are willing to provide brief lunch break coverage to volunteers are also encouraged to RSVP at the event below. Looking forward to seeing everyone! http://community.extra-life.org/calendar/event/941-otakon/
  15. until
    Gamescape is part of the larger Artscape Festival in Baltimore, MD. Gamescape is a showcase of video games and the creative people behind them. Learn more here: http://www.artscape.org/visual-arts/visual-arts-detail/54 We will be staffing a table/booth at Gamescape in hopes of recruiting new Extra Lifers to participate in this year's Game Day. Details of booth setup will be ironed out at this week's guild meeting. We are in need of volunteer coverage for the following windows: Friday 11 am - 6 pm includes booth setup @NodnarbDude 4 pm - 11 pm @KJCoin Saturday 10:30 am - 3 pm @NodnarbDude 10:30 am - 5 pm @Aaron 12 pm - 7 pm @Sarah 4 pm - 11 pm @KJCoin Sunday 10:30 am - 5 pm @Sarah 2 pm - 9 pm includes booth breakdown @NodnarbDude Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift, however extra coverage would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. You can also visit the related forum post here: Gamescape Schedule
  16. EXACT TIME WE WILL BE PRESENTING & RECRUITING TBD We will be briefly speaking to competitive Magic the Gathering players who will be fighting each other for a Pro-Tour spot, then assisting with sign-ups. Minimal volunteer staffing needed, would like one additional volunteer if possible. Many thanks to the generous support of Keith & Josh of Chesapeake Sports Cards for allowing us to speak at their event. Please RSVP if you are available to assist at this event. I will be working to secure more small, brief opportunities like this to spread the word with the tabletop community and it is expected that many local shops will be hosting release events on this same date. Current staffing (tentative): @Sarah Please contact @Sarah with any questions.
  17. until
    We will be briefly speaking to Magic the Gathering fans who are coming in to pick up cards from the new set or play in a sealed tournament, then assisting with sign-ups. Minimal volunteer staffing needed, would like one additional volunteer if possible. Many thanks to the generous support of Keith & Josh of Chesapeake Sports Cards for allowing us to speak at their event. Please RSVP if you are available to assist at this event, or comment if you may be available for a similar release event at another location. I will be working to secure more small, brief opportunities like this to spread the word with the tabletop community and it is expected that many local shops will be hosting release events on this same date. Current staffing (tentative): @Sarah Please contact @Sarah with any questions.
  18. Scarlet

    Ottawa Comiccon

    until
    The Ottawa Extra Life Guild is running a booth at Ottawa Comiccon 2016! Come find us in the main Exhibition Hall, booth 227 - near the Ghostbusters! Main Hours: Friday, May 13, 2016: 2:30 pm – 8:00 pm Saturday, May 14, 2016: 10:00 am – 7:00 pm Sunday, May 15, 2016: 10:30 am – 5:00 pm Location: EY Centre 4899 Uplands Dr., near the airport Additional Information: Our booth will be a taste of what we're planning for our Extra Life Marathon at the CHEO Telethon - so bring a friend, put up your feet, and play a game with us! If you haven't gotten around to registering for Extra Life 2016, now is your chance. Looking for a way to help out? We're always looking for volunteers to get involved! If you're interested in helping out, check out the forums for more information. We are looking for help all three days, so let us know your availability. If you have your own pass(es) for Ottawa Comiccon, feel free to drop by and help out for an hour - this will let our dedicated volunteers explore what the rest of the convention has to offer! So what are you waiting for? Come on and get your geek on!
  19. MedievalMelody

    Free Comic Book Day @ Elite Comics

    until
    We are allowed to be at Elite Comics for Free Comic Book day with a clipboard to sign up people for Extra Life! We'll need a few people to be on-site from 10a to 3p (or til 6 if we can) with an EL shirt. Leadership will provide a clipboard, forms, dice, and flyers for you!
×