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Found 10 results

  1. CON SEASON 2017 HAS BEGUN! (ノ^ヮ^)ノ*:・゚✧ A few important changes in the way I'll be organizing events this year: I'm trying to set up DC Metro Area events this year, and we'll be bringing along any Children's fundraisers who would like to volunteer but can't due to the lack of a functional Extra Life DC Guild. I'm going to try to contain general discussion and questions about events to their event pages, which will make things easier for everyone to follow. RSVPing on events will be more important than last year because we have an influx of new volunteers and badges will be limited. I will be updating this thread throughout the 2017 fundraising season. For general information about upcoming events, this is your one-stop-shop. You can also follow the Calendar for our guild. Most event-specific details will be on the individual pages, which I'll be linking here. I will update the status of various conventions and events on this thread, and will be notifying you when additional events have been added. You should click on the Follow button at the top of this post to make sure you get updates. THIS THREAD WILL BE LOCKED TO REPLIES UNTIL AFTER GAME DAY, NOV. 4TH. Please address any questions, concerns, or suggestions regarding specific events on their page. If you'd like to suggest an event that we're not already working with, please send a PM to the following: @Sarah @NodnarbDude @Ceraph1216 CONFIRMED EVENTS UNCONFIRMED (BUT LIKELY) EVENTS WISH LIST EVENTS NEW EVENTS FOR 2018 IN THE WORKS Katsucon (February) Magfest (Various) Super Smash Con - looking into this for 2017 as well, but it conflicts with Otakon so will depend on volunteers and other resources Smithsonian SAAM Arcade at American Art Museum Awesome Con
  2. Thank you so very much to our wonderful volunteers who helped to staff this event! Our team for the weekend was @Ceraph1216, @NodnarbDude, @Taco_Girl, @LittleSith and myself. Our final results for the two days were 13 unique new Extra-Life sign-ups! Several of these sign ups were for Baltimore, but there was a surprisingly wide travel area among competitors in the event (including someone from Brazil). We had approximately .6 sign-ups per hour for each hour our table/booth was open at the event. Since on average each sign up results in $100 raised, we can approximate that our efforts this weekend raised $1300 for Extra Life, approximately $200 of which was for our local hospital. The top five traffic hours were 9 AM - 12 PM, 1 PM - 3 PM, and 6 PM - 7 PM. There were too many no traffic hours to justify a worst 5 hours list, however it is safe to say that the second day's traffic of the event did not warrant our presence. The low sample size may mean that the traffic information is not externally valid for similar events. If we do other events with SCG, we may seek to only attend on the first day; however, it may be worth doing at least one other event, possibly in the DC market, with both days just to see if this result will be reproduced. Despite relatively unimpressive sign-ups below a goal of 24 sign ups or approximately 2% of the total attendees, this was enormously successful for the "brand" of Extra Life. We put our name out there, built some relationships, and gave out a TON of brochures to people who were afraid to commit. The few people we did sign up were highly engaged and wanted to take Extra Life back to their play groups and game shops to get others to join them. I personally did some networking that could be very beneficial locally and may even result in some good things happening on a regional level. It was absolutely worth attending, and I hope that Star City Games will allow us to attend some of their other upcoming events. Strategies used for this event: short display loop tablet app sign up loose giveaways (no win/participation needed) Positives: plenty of space targeted audience power location was good for visual exposure staff announcer mentioned us during presentation Opportunites: overall foot traffic candy was not effective at all and did not interest this crowd, and most of it went to BCC and security staffer who pocketed handfuls at a time Volunteer Feedback from Post-Event Survey: shift length ok, but perhaps a little long most volunteers found interactions between volunteers or with attendees enjoyable level of engagement from attendees was very good should not staff second day in the future strategies aside from human interaction and tablet use were not especially effective we need a new way to drive traffic to the table at this sort of event, but it can't be disruptive most volunteers felt we were effective as a team most volunteers felt that it is worthwhile to work with SCG or similar events again it was beneficial to speak with people that may not have otherwise heard of us You are all welcome to add any comments you have in response, and thank you again for helping to support this event! I believe it will be slow going with tabletop and trading card events for a while, but our sustained efforts could have a big impact on Extra Life as a whole, not just our local hospital!
  3. Sarah

    Open Play Weekend - Star City Games

    until
    COVERAGE This is our first time at a major Magic the Gathering event, and we're very lucky to have the support of an industry giant like Star City Games! Final details for this event will be developing this week. Please RSVP on this page if you intend to help, and comment with which times you are available. Further instructions will be provided throughout the week, and if you intend to volunteer and @Sarah doesn't already have your cell phone number, please PM it to her to coordinate badge/ID transfer. All volunteers will be provided with a laminated Extra Life Baltimore Guild 2017 ID Badge. This alone will not get you into events, but will help identify you as part of our group. You may keep your ID badge and lanyard to reuse at future events. PLEASE DO NOT TAKE BADGES PROVIDED BY THE EVENT HOME UNLESS OTHERWISE INSTRUCTED, as these badges may be shared among volunteers.. We are in need of volunteer coverage for the following windows: Saturday 7:30 am - 10:00 am includes setup, this shift is tentative and my begin earlier @Ceraph1216 (partial coverage for setup) 7:30 am - 8 pm includes setup and breakdown, end time is tentative and may leave earlier @Sarah 9:30 am - 1:30 pm @NodnarbDude 1 pm - 8 pm includes breakdown, end time is tentative and may leave earlier @Taco_Girl Sunday 7:30 am - 2:30 pm includes setup @Ceraph1216 10 am - 3 pm @LittleSith 12 pm - 7 pm @NodnarbDude 1 pm - 8 pm includes breakdown, end time is tentative and may leave earlier @Sarah PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning. It may be harder to find unoccupied spaces in garages if the weather is nice. Please reference Google Maps to assist you in locating a parking garage close to the convention center. The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly. Google Map of Parking Garages close to the Baltimore Convention Center Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines. MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks. For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Volunteers who will be taking buses or trains to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. EXPLORING THE EVENT OR PARTICIPATION IN OPEN PLAY Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the event. All provided event badges MUST be turned in to @Sarah, @Ceraph1216, or @NodnarbDude before leaving the Baltimore Convention Center. Badge hand-offs will be coordinated via group text message. If you participate in gameplay, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear your event badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Star City Games has generously waived their vendor fees for us in order to make it possible for us to attend and volunteer at this event. It is very important that we maintain a great relationship with the staff at Star City Games so that we can attend their future events. Remember, you are representing a children's charity. If you aren't sure whether or not a particular behavior is appropriate, please check with @Sarah. LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms conveniently located in the exhibition hall. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Any food you may be able to purchase will be overpriced convention center food. It costs a lot, and doesn't taste great. It is strongly suggested to pack a lunch, snacks, and beverages if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods would be appreciated as this is a new event and we're not sure what to expect. For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the event. Thanks so very much for donating your time and energy for the kids! RESOURCES MTA Regional Transit Map Parking Panda - Reserve Parking, Baltimore Convention Center Area Hall A Diagram - Star City Games Open Play Weekend at Baltimore Convention Center:
  4. From the album: Magic the Gathering Regional Qualifier at Chesapeake Sports Cards, Aug. 9, 2016

    Players were competing for placement in a regional tournament, whose winner would have an opportunity to go to Ireland to compete in the world finals. In retrospect, while these are very dedicated gamers, I feel this type of event is not the best environment for recruitment. It is more likely that players participating in more casual or social MTG events would be more receptive and attentive to participation in Extra Life. People who did sign up were highly engaged and enthusiastic.
  5. Sarah

    MTG Qualifier Table Setup

    From the album: Magic the Gathering Regional Qualifier at Chesapeake Sports Cards, Aug. 9, 2016

    I had both sign-up tablets available and set up on the store's Wi-Fi, in addition to baskets with candy and Johns Hopkins Children's Center swag to encourage the players to step out of the tournament room to talk to me.
  6. until
    This is a very small event at Chesapeake Sports Cards. We do not need additional volunteers, however if someone is interested in attending, you are welcome to join. @Sarah is probably going to play in the draft after speaking with the players in attendance.
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