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Found 19 results

  1. Artscape is a huge festival in Baltimore City. The Baltimore Office of Promotion & Arts hosts a smaller event within the festival called Gamescape, in which indie developers promote their games as a form of artwork. This is a moderately high traffic event with good recruiting, however our audience will not be as targeted as it is at other events. This event can be very busy at times, and will require a minimum of two to three volunteers during high traffic times in order to gain maximum benefit from our presence. There is no limit to the number of volunteers that can attend this event. If you are not scheduled, please feel free to stop by and man the table for a while! It can get very crowded, but we got lucky this year and are at the end of a row (and near the bathrooms). This is a great location and will make it easier to move in and out of the booth. SCHEDULE Friday 9 AM to 11 AM @Sarah 10 AM to 2 PM includes partial table setup @Aaron 1 PM to 7 PM @Shojin 3 PM to 9 PM includes booth breakdown and lockup @NodnarbDude Saturday 10 AM to 3 PM @Shojin @Emokidcries 3 PM to 9 PM includes booth breakdown and lockup @jbooth117 @Ceraph1216 Sunday 10 AM to 7 PM includes booth breakdown and lockup @Sarah 11:30 AM to 3 PM or later @NodnarbDude Please wear your issued badges to this event. PARKING Please plan on parking 30 minutes to 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday and Artscape causes many road closures. It may become harder to find a garage that is not full on Saturday or Sunday. If at all possible, park at the Fitzgerald parking garage. The Fitzgerald Garage 1201 West Mt. Royal Avenue (Note: the garage is located on Oliver Street - between Maryland and Mt. Royal) Hours: 24/7; Contact: 410.837.6573; Height Restriction: 6’10” Penn Station Lot 21 East Lanvale Street Hours: 24/7; Contact: 410.685.2700 Penn Station Garage 1511 N. Charles Street (No Access from Charles Street during Festival) Hours: 24/7; Contact: 410.783.0213; Height Restriction: 7’ Reservations for Parking Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT Artscape has a guilde to using public transit here: http://www.artscape.org/plan-your-visit/Ride-MTA Volunteers who take public transit to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. EXPLORING THE EVENT During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to attend performances, however short breaks to explore nearby vendors will be allowed if there is adequate coverage. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, you are welcome to explore the event. Please feel free to roam the event before or after your volunteer shift. There will be live music, vendors, and artists. This is a fairly typical, though large, street festival. If you attend the event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear your badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Artscape has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, and this event is often a significant contribution to our total recruitment. It is very important that we maintain a great relationship with the staff at Artscape, Gamescape, BOPA, and University of Baltimore so that we can continue to attend. Remember, you are representing a children's charity. Use common sense, and check with @Sarah if you aren't sure if the performance or event you'd like to attend is appropriate. It doesn't appear that they have an app or a Guidebook this year, but you can find the schedule at http://www.artscape.org LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the table, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms located in the building very near to our table. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. There are food vendors outside the UB building but they are outrageously expensive. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the festival. Thanks so very much for donating your time and energy for the kids!
  2. Sarah

    Otakon

    until
    Otakon is one of the largest pop-culture conventions (and the largest anime convention) in our area. Otakon has consistently pulled attendance numbers of 28-33k attendees, many of whom are in our target demographic. Otakon hosts a large gaming hall in which many unusual, rare, or popular video and arcade games are available for free play to attendees. In this gaming hall, there are also small indie developers with booth space who are promoting their games. This is where our booth will be located. If this is a convention you would like to attend this year as a volunteer, please RSVP as soon as possible so we can plan staffing needs and get an appropriate number of badges from the Otakon team. I am currently unaware of the total number of volunteer badges we will have available to us for this year. I will be working on this with my contact at Otakorp over the next month or so. For the time being, we will tentatively operate off of the following schedule, which is subject to change: Friday 10 AM to 5 PM includes Booth Setup 11 AM to 6 PM 3 PM to 9 PM includes Booth Breakdown and lockup Saturday 9:30 AM to 4:30 PM includes Booth Setup 10 AM to 5 PM 12 PM to 7 PM 5 PM to 11 PM includes Booth Breakdown and lockup Sunday 10 AM to 2 PM includes Booth Setup 11 AM to 3 PM includes Booth Breakdown PLEASE DO NOT TAKE YOUR CONVENTION BADGE HOME UNLESS OTHERWISE INSTRUCTED. These badges will likely need to be passed back and forth between volunteers throughout the weekend. PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. https://www.google.com/maps/search/parking/@38.9048838,-77.0273708,16z/data=!4m8!2m7!3m6!1sparking!2sWalter+E.+Washington+Convention+Center,+801+Mt+Vernon+Pl+NW,+Washington,+DC+20001!3s0x89b7b7ed3715b137:0x32771de147fa5350!4m2!1d-77.0229934!2d38.9048838 Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Walter E. Washington Convention Center has its own Metro stop off of the Green and Yellow lines. Volunteers choosing to take transit who live closer to Baltimore or in the counties may be able to use the MARC train system for inexpensive and efficient transit into DC, where they can then transfer to Metro rail to their final destination or obtain other transit (i.e. bus, Uber, etc.). Please keep in mind that the MARC system runs on a very limited schedule compared to the DC Metro, and you will need to plan your trip and your transit according to your volunteer shift in such a way that you are able to get home successfully. Otakon has created a guide to alternative transit options here: https://www.otakon.com/info/location/all-roads/ Volunteers who take public transit to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION At this time, we are not entirely sure if the industry badges provided by Otakon will allow normal access to panels and events. This section will be updated with further information as it becomes available. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in to @Sarah before leaving the Walter E. Washington Convention Center. You may not attend off-site events, and you may not attend 18+ or hentai panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Otakon has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, and it is a very successful convention for us. It is very important that we maintain a great relationship with the staff at Otakon so that we can continue to attend. Remember, you are representing a children's charity. None of us would judge you for attending cosplay burlesque , but you shouldn't be attending it using a badge donated for professional use. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. To consider and plan out panels and events you'd like to attend, download the Guidebook app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. We have not been to the new location in DC yet, but it is likely that there will be bathrooms located in the gaming hall. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Accessibility to food at this convention center is actually very convenient, however any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if you're on a budget or volunteering by yourself for a long period of time. Otherwise, have at it! Plenty of food vendors, and one with reasonable lines right at the front of the gaming hall. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! RESOURCES I will post additional transit resources closer to the date of the convention.
  3. Sarah

    Baltimore Comic Con

    until
    Baltimore Comic Con is held at the Baltimore Convention Center, and is the largest local comic convention. Baltimore Comic Con hosts an Artist Alley small-volume dealer area (similar to many other conventions) and this is where our table/booth will be located. We will have a 6 foot table space with chairs behind it. Link to the event: http://baltimorecomiccon.com/ AS THIS IS A LARGE EVENT THAT DRAWS IN ATTENDEES FROM MANY STATES, WE ENCOURAGE VOLUNTEERS FROM OTHER AREA GUILDS TO JOIN US! COVERAGE Badges will be limited and will need to be switched off throughout the weekend. If it appears that we could schedule more than two people per block of time, then I am able to purchase supplemental badges for a very low price. PLEASE DO NOT PLAN ON TAKING YOUR CONVENTION BADGE HOME; AS COVERAGE IS CONFIRMED ARRANGEMENTS FOR HAND-OFFS WILL BE MADE. We are in need of volunteer coverage for the following windows: Friday Saturday Sunday PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly and it is unlikely you will get a spot there during the convention. Parking passes are pre-purchasable through Parking Panda at this link on the Baltimore Comic Con website: http://baltimorecomiccon.com/about/directions/ Parking garages will fill up quickly and it is recommended to pre-purchase parking once you know which days you can volunteer. Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines. MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks. For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Volunteers who will be driving to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION Industry badges to Baltimore Comic Con do not include admission to any additional events, signings, or panels. Should you wish to attend these when you are not volunteering, you will need to purchase your own attendee badge. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in before leaving the Baltimore Convention Center/Hilton unless otherwise instructed. You may not attend off-site events, and you may not attend 18+ panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Baltimore Comic Con has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, It is very important that we maintain a great relationship with the staff at Baltimore Comic Con so that we can continue to attend. Remember, you are representing a children's charity. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms conveniently located in the Artist Alley space. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors are horrendous, and it is not practical to leave the convention to purchase food. Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! TABLE SETUP & STRATEGY As we will only have one 6 foot table available, our table space will be limited. Electricity is not available without incurring additional fees, so we will probably be operating without electricity for this convention. The Baltimore Convention Center does not provide reliable wi-fi, and we will need to use our own cellular devices to create a hotspot for sign-ups. At this time, I expect that the following will be featured at our table: Prize Wheel with small prizes and raffle for giveaways Participant Brochures Volunteer Brochures Tablets for Sign-up (will be fully charged and have battery backup available for recharge) RESOURCES Additional resources will be added here closer to the event.
  4. Sarah

    Otakon

    until
    Otakon is one of the largest pop-culture conventions (and the largest anime convention) in our area. It is also our biggest convention when it comes to sign-ups! Otakon has consistently pulled attendance numbers of 28-33k attendees, many of whom are in our target demographic. Otakon hosts a large gaming hall in which many unusual, rare, or popular video and arcade games are available for free play to attendees. In this gaming hall, there are also small indie developers with booth space who are promoting their games. This is where our booth will be located. This year, Otakon is moving to Washington, DC and will be held in the DC Convention Center. This is a significantly larger location with better public transit access than the Baltimore Convention Center, however since it will be their first year (and ours) in the new location, I cannot provide many details at 4 months out from the convention. Some standard volunteering guidelines will apply, and I have included them below. If this is a convention you would like to attend this year as a volunteer, please RSVP as soon as possible so we can plan staffing needs and get an appropriate number of badges from the Otakon team. I am currently unaware of the total number of volunteer badges we will have available to us for this year. I will be working on this with my contact at Otakorp over the next month or so. For the time being, we will tentatively operate off of the following schedule, which is subject to change: Friday 10 AM to 5 PM includes Booth Setup 11 AM to 6 PM 12 PM to 7 PM includes Booth Breakdown and lockup Saturday 9:30 AM to 4:30 PM includes Booth Setup 10 AM to 5 PM 12 PM to 7 PM 5 PM to 11 PM 7 PM to 1 AM includes Booth Breakdown and lockup 10 PM to 1 AM includes Booth Breakdown and lockup Sunday 10 AM to 2 PM includes Booth Setup 11 AM to 3 PM includes Booth Breakdown PLEASE DO NOT TAKE YOUR CONVENTION BADGE HOME UNLESS OTHERWISE INSTRUCTED. These badges will likely need to be passed back and forth between volunteers throughout the weekend. PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. https://www.google.com/maps/search/parking/@38.9048838,-77.0273708,16z/data=!4m8!2m7!3m6!1sparking!2sWalter+E.+Washington+Convention+Center,+801+Mt+Vernon+Pl+NW,+Washington,+DC+20001!3s0x89b7b7ed3715b137:0x32771de147fa5350!4m2!1d-77.0229934!2d38.9048838 Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Walter E. Washington Convention Center has its own Metro stop off of the Green and Yellow lines. Volunteers choosing to take transit who live closer to Baltimore or in the counties may be able to use the MARC train system for inexpensive and efficient transit into DC, where they can then transfer to Metro rail to their final destination or obtain other transit (i.e. bus, Uber, etc.). Please keep in mind that the MARC system runs on a very limited schedule compared to the DC Metro, and you will need to plan your trip and your transit according to your volunteer shift in such a way that you are able to get home successfully. Otakon has created a guide to alternative transit options here: https://www.otakon.com/info/location/all-roads/ Volunteers who take public transit to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION At this time, we are not entirely sure if the industry badges provided by Otakon will allow normal access to panels and events. This section will be updated with further information as it becomes available. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in to @Sarah before leaving the Walter E. Washington Convention Center. You may not attend off-site events, and you may not attend 18+ or hentai panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Otakon has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, and it is a very successful convention for us. It is very important that we maintain a great relationship with the staff at Otakon so that we can continue to attend. Remember, you are representing a children's charity. None of us would judge you for attending cosplay burlesque , but you shouldn't be attending it using a badge donated for professional use. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. To consider and plan out panels and events you'd like to attend, download the Guidebook app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. We have not been to the new location in DC yet, but it is likely that there will be bathrooms located in the gaming hall. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors nearest the gaming hall are horrendous, and it is not practical to leave the convention to purchase food (trust me, the lines will be even worse at normal restaurants). Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! RESOURCES I will post additional transit resources closer to the date of the convention.
  5. Team, We have a skeleton schedule for this weekend but it's pretty bare bones! We need help! Please visit the event page and RSVP, then comment with which shifts you can work. If you don't see a full shift you can work, let us know what you are able to do instead. This is a high traffic event and one person coverage at the table is not going to be pleasant. We had 2-3 volunteers for the majority of the hours last year and we needed them for most of it! Recruitment isn't a high percentage of the total attendees, but the traffic is significant and you have to get through greeting people to get to the ones most likely to participate. Please help! Thanks, guys!
  6. Sarah

    Awesome Con

    until
    We would like to have a presence at this event, but at this time we are unsure if we will be able to secure a table. Posting the event as a "Save the Date." If you would be interested in volunteering at this event, please RSVP. We will add details and a schedule closer to the date, or will remove the event if we're unable to get convention space. If we are able to secure space, badges will be limited. Link to the event: http://awesome-con.com/
  7. Many thanks to @Ceraph1216 for arranging this event for us again this year, and for volunteering the day with me. This was a small event and was very short, but was a bit of a hike with some big highway tolls. Our final results for the 6 hour event were 10 unique new Extra-Life sign-ups! Since we were very close to Delaware, which is Philadelphia territory, we did have several individuals who chose to donate to their local hospital, but we still had quite a few for our local hospital, Johns Hopkins Children's Center. We had approximately 1.7 sign-ups per hour for each hour our table/booth was open at the event. Since on average each sign up results in $100 raised, we can approximate that our efforts this weekend raised $1000 for Extra Life, approximately $800 of which was for our local hospital. The best practice for events, as published in the Guild Handbook, is to seek events that would average 10 sign-ups per hour. I really needed to go and "dust off" my skills so I was glad to have participated, but in the future unless this event changes drastically, I believe we shouldn't allocate more than one volunteer for the day. It is only a 6 hour event plus setup and tear down. Strategies used for this con: video loop of CMN Miracle Stories raffle for sign-ups tablet sign-ups on wi-fi live artist demo loose giveaways (no win/participation needed) Positives: plenty of space targeted audience convenient parking and setup power and wi-fi Opportunites: overall foot traffic - location change from main area to gaming hall many visitors to the table took candy but did not engage @Ceraph1216, would love any feedback you have to add!
  8. Otakon is our biggest event of the year, and we're NOT going to plan it at the last second this time! I've made an event post for it here: Please RSVP if you're interested in volunteering. I've included a lot of details, however the number of badges and final schedule are tentative until I get some further information from my contact at Otakorp. Please make sure you express interest on the Otakon page, and click the little slider that notifies you of replies to that topic! I will be inviting volunteers from surrounding guilds as well to cover mid-day shifts if badges allow, however since the equipment is ours, I'd like our opening and closing shifts to all be one of our local volunteers. I HAVE LOCKED THIS TOPIC. IF YOU HAVE QUESTIONS ABOUT OTAKON, PLEASE FILTER ALL QUESTIONS, SUGGESTIONS, AND RSVPS THROUGH THE EVENT LINK ABOVE.
  9. Sarah

    Baltimore Comic Con

    until
    Baltimore Comic Con is held at the Baltimore Convention Center, and is the largest local comic convention. Baltimore Comic Con hosts an Artist Alley small-volume dealer area (similar to many other conventions) and this is where our table/booth will be located. It appears that we will only have one small table and space for chairs behind it. This will be a much smaller area than what we had at Otakon. We will be directly across from concessions, and it appears that we are facing a wall with one of the main entrances to this space in the BCC, so we should get a fair amount of foot traffic. AS THIS IS A LARGE EVENT THAT DRAWS IN ATTENDEES FROM MANY STATES, WE ENCOURAGE VOLUNTEERS FROM OTHER AREA GUILDS TO JOIN US! COVERAGE We will be staffing this booth at Otakon in hopes of recruiting new Extra Lifers to participate in this year's Game Day. Unfortunately, two of our core volunteering team are attending/presenting at the convention and will not be able to provide significant coverage. Since we were unable to confirm our space until the last minute, we are going to be scrambling for coverage. Any individuals interested in volunteering are encouraged to message @Sarah with any questions, or in the comments below. Please RSVP on this page if you intend to help, and comment with which times you are available. Further instructions will be provided throughout the week. We have secured two badges for volunteers, which will need to be switched off throughout the weekend. If it appears that we could schedule a lot more than two people per block of time, then I am able to purchase an additional two badges for a very low price ($25/each). Since we do not have anyone staying in a hotel for this convention, passing badges off may have to happen off-site. PLEASE DO NOT PLAN ON TAKING YOUR CONVENTION BADGE HOME; AS COVERAGE IS CONFIRMED ARRANGEMENTS FOR HAND-OFFS WILL BE MADE. We are in need of volunteer coverage for the following windows: Thursday 7 pm - 9 pm includes badge pickup and booth setup/drop off (no participant-facing time) @Sarah Friday 12 pm - 7 pm @Aaron @Ceraph1216 Saturday 9:30 am - 4 pm @Sarah 11 am - 6 pm @NodnarbDude 12 pm - 7 pm @KJCoin Sunday 9:30 am - 4 pm @KJCoin 11 am - 6 pm - includes booth breakdown @Sarah 1 pm - 6 pm @NodnarbDude PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly and it is unlikely you will get a spot there during the convention. Google Map of Parking Garages close to the Baltimore Convention Center Parking passes are pre-purchasable through this link on the Baltimore Comic Con website: http://baltimorecomiccon.com/about/directions/ Parking garages will fill up quickly and it is recommended to pre-purchase parking once you know which days you can volunteer. Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines. MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks. For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Volunteers who will be driving to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION At this time, we are not entirely sure if the industry badges provided by Baltimore Comic Con will allow normal access to non-dealer areas of the convention. This section will be updated with further information as it becomes available. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in before leaving the Baltimore Convention Center/Hilton unless otherwise instructed. You may not attend off-site events, and you may not attend 18+ panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Baltimore Comic Con has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, It is very important that we maintain a great relationship with the staff at Baltimore Comic Con so that we can continue to attend. Remember, you are representing a children's charity. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. To consider and plan out panels and events you'd like to attend, download the Guidebook app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms conveniently located in the Artist Alley space. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors nearest the gaming hall are horrendous, and it is not practical to leave the convention to purchase food (trust me, the lines will be even worse at normal restaurants). Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! TABLE SETUP & STRATEGY Our table number is A344 and can be located on the map attached below under "Resources." As we will only have one 6 foot table available, our table space will be limited. Electricity is not available without incurring additional fees, so we will probably be operating without electricity for this convention. The Baltimore Convention Center does not provide reliable wi-fi, and we will need to use our own cellular devices to create a hotspot for sign-ups. At this time, I expect that the following will be featured at our table: Prize Wheel with small prizes and raffle for giveaways donated by @KJCoin and @Sarah Participant Brochures Volunteer Brochures Tablets for Sign-up (will be fully charged and have battery backup available for recharge) Our specific strategies for this convention will be finalized in our planning meeting on Saturday, August 27 at Noon. This is a virtual meeting and will be conducted as a conference call. For further up-to-date information about the planning meeting, please see the official post at: RESOURCES Maryland Transit Authority Regional Transit Map Downtown Baltimore Parking Map Downtown Baltimore Visitors Map (Includes Light Rail and Bus Information) Map of Artist Alley Official Artist Alley Instructions
  10. Thanks so very much to our heavy hitters over the course of Otakon weekend: @KJCoin, @Ceraph1216 and @Aaron! You guys covered a lot of hours with minimal breaks and enabled @NodnarbDude, my husband and I to focus on enjoying the convention we paid so much to attend. I learned a lot of hard-earned lessons about setup and breakdown situations between this event and Gamescape, and I'm really glad we made things work to be at this con at the last minute. Our final results for the weekend as tallied was a grand total of 145 unique Extra-Life sign-ups! Over the course of our total "open hours," this works out to approximately 6 sign-ups per hour, with this number much lower per individual volunteer. Due to the size of this convention and the number of people traveling from out of state to attend, there was a substantial percentage of people who signed up for other hospitals, especially on Friday. Fewer locals attended the con on Friday during the day, while out of state gamers were there bright and early on Friday morning as they had checked into their hotels the previous night. I would approximate that at least 30% of our sign ups were out of state, although we did not capture concrete tallies on JHCC vs. other hospitals. We also had several people who signed up to participate this year, but had already participated in Game Day previously. Based off of the average of each sign up resulting in $100 raised by the close of the fundraising year, we can approximate that our efforts this weekend raised $8700 for our local hospital. We still missed our goal for 10 sign-ups per hour, but I think the potential was there to hit it and I believe with some tweaking we'll get there next year. I know the table got very overwhelmed during opening times, and some people walked away before we had the opportunity to speak with them. I think that while we did a great job and had a good location, there were other strategies we could have used to increase traffic had we known that we would have so much space. Here's some further analysis of the weekend: Most impactful hours: Friday 11-1 (22 sign-ups), Saturday 10-12 (21 sign-ups), Saturday 12-2 (18 sign-ups), Saturday 6-8 (17 sign-ups), Saturday 8-closing (17 sign-ups). Least impactful hours: Friday 5-7 (6 sign-ups), Friday 7-8:30 (5 sign-ups), Sunday 10:30-12:30 (3 sign-ups), Sunday 12:30-closing (0 sign-ups) Saturday could have kept rolling late into the evening, however due to staffing issues we shut things down at around 9 PM. I think we should plan to have coverage until close of the game room next year (1 AM). Sunday was pretty much pointless for sign-ups, however we completed raffle drawings and administrative tasks on Sunday. The raffle was effective at generating sign-ups in my opinion, however several people did not respond or pick up their prizes. If you volunteered for Otakon, please fill out the post-event survey I created at the link below. We want to ensure you are having the best possible volunteer experience, and that we are getting t he most out of every event that we ask you to participate in. https://goo.gl/forms/rCDPEPUL22TiK2er2 Please feel free to reply to this post to further discuss the event, our results, and what we should focus on for next time. Thanks again, everyone!
  11. Sarah

    Otakon

    until
    Otakon is one of the largest pop-culture conventions (and the largest anime convention) in our area. Otakon has consistently pulled attendance numbers of 28-33k attendees, many of whom are in our target demographic. Otakon hosts a large gaming hall in which many unusual, rare, or popular video and arcade games are available for free play to attendees. In this gaming hall, there are also small indie developers with booth space who are promoting their games. This is where our booth will be located. COVERAGE We will be staffing this booth at Otakon in hopes of recruiting new Extra Lifers to participate in this year's Game Day. Unfortunately, two of our core volunteering team are attending/presenting at the convention and will not be able to provide significant coverage. Since we were unable to confirm our space until the last minute, we are going to be scrambling for coverage. Any individuals interested in volunteering are encouraged to message @Sarah with any questions, or in the comments below. Please RSVP on this page if you intend to help, and comment with which times you are available. Further instructions will be provided throughout the week. We have secured two badges for volunteers, which will need to be switched off throughout the weekend. PLEASE DO NOT TAKE YOUR CONVENTION BADGE HOME UNLESS OTHERWISE INSTRUCTED. We are in need of volunteer coverage for the following windows: Friday 11 am - 6 pm includes booth setup 3 pm - 10 pm @KJCoin Saturday 10 am - 5 pm @Aaron 12 pm - 7 pm @Ceraph1216 5 pm - 12 am this shift is tentative and may end early depending on how many other booths are still in operation @Ceraph1216 Sunday 10 am - 3 pm includes booth breakdown @KJCoin PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly and it is unlikely you will get a spot there during the convention. Google Map of Parking Garages close to the Baltimore Convention Center Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines. MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks. For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Otakon has created a guide to alternative transit options here: https://www.otakon.com/allroads.asp Volunteers who will be driving to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION At this time, we are not entirely sure if the industry badges provided by Otakon will allow normal access to panels and events. This section will be updated with further information as it becomes available. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in to @Sarah before leaving the Baltimore Convention Center/Hilton. You may not attend off-site events (Hyatt, First Mariner Arena), and you may not attend 18+ or hentai panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Otakon has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, and it is a very successful convention for us. It is very important that we maintain a great relationship with the staff at Otakon so that we can continue to attend. Remember, you are representing a children's charity. None of us would judge you for attending cosplay burlesque , but you shouldn't be attending it using a badge donated for professional use. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. To consider and plan out panels and events you'd like to attend, download the Guidebook app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a lunch and you do not have backup coverage at the booth, please coordinate with @Sarah and @NodnarbDude who will plan a time to cover you for lunch. If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms conveniently located in the gaming hall. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors nearest the gaming hall are horrendous, and it is not practical to leave the convention to purchase food (trust me, the lines will be even worse at normal restaurants). The best location for purchasing something to eat quickly is in the third floor above the gaming hall. Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated (11 am - 3 pm Friday, 6 pm - 10 pm Friday, 7 pm - 12 am Saturday, and 10 am - 3 pm Sunday)! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! RESOURCES Maryland Transit Authority Regional Transit Map Downtown Baltimore Parking Map Downtown Baltimore Visitors Map (Includes Light Rail and Bus Information) Marc Train Map:
  12. First, I'd like to give big thanks to @NodnarbDude, @Aaron and @KJCoin (and a golf clap for myself) for volunteering to cover this long weekend. It was a lot of hours, and in several cases we did not have extra coverage for lunches and potty breaks. You guys made some big sacrifices to make it happen this weekend! Thanks again, so very much, for all your hard work. Our final results for the weekend as tallied is a grand total of 81 unique new Extra-Life sign-ups! Unfortunately, I know of at least one person who chose a Virginia hospital, but in general we made some big progress for our local hospital, Johns Hopkins Children's Center! That's approximately 3 sign-ups per hour for each hour our table/booth was open at the event. Since on average for each sign up results in $100 raised, we can approximate that our efforts this weekend raised $8000 for our local hospital. Great job, guys! The best practice for events, as published in the Guild Handbook, is to seek events that would average 10 sign-ups per hour. I personally am not confident that potential exists at Gamescape; Artscape is a very, very large event but the total visitors through the Gamescape space were a small percentage of the total turnout, and were not limited to our target demographic. We could also potentially improve our sign-ups per hour by reducing our total staffing/"open" hours at the event and concentrating them for the times with the highest foot traffic. That said, for our first time tabling the event I think we did a lot of things right and we clearly still made an impact! If you volunteered this weekend, please fill out the post-event survey I created at the link below. We want to ensure you are having the best possible volunteer experience, and that we are getting the most out of every event that we ask you to participate in. http://goo.gl/forms/NIsug3vxDI1BGdT53 Please feel free to reply to this post to further discuss the event, our results, and what we should focus on for next time. Thanks again, everyone!
  13. until
    Roanoke Hobby and Electronics in partnership with Bread Vision Studios, and the generous support of CoLab Roanoke, will be hosting a Table Top Game Night, Friday, July 15, 2016 to raise awareness and financial support for Children's Miracle Network through Extra Life! The mini-marathon begins at 7:00 pm and will feature Dungeons and Dragon, Magic: The Gathering, Pathfinder, Pokemon, Pure Steam and many others!
  14. Hey guys! It looks like there is a GOOD CHANCE we will have a booth at Ravencon in Williamsburg this year! It is April 29th-May 1st. We need one or two POSSIBLE volunteers! We already have Babs on board and the VP Mike Clark. Remember we aren't -promised- a table and badges just yet but I wanted to get a feel for who would like to volunteer their time! Please comment below with your first and last name, and I will be in touch! Jillian Ryan EL Richmond President
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