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Sarah posted a topic in Baltimore, MDCON SEASON 2017 HAS BEGUN! (ﾉ^ヮ^)ﾉ*:・ﾟ✧ A few important changes in the way I'll be organizing events this year: I'm trying to set up DC Metro Area events this year, and we'll be bringing along any Children's fundraisers who would like to volunteer but can't due to the lack of a functional Extra Life DC Guild. I'm going to try to contain general discussion and questions about events to their event pages, which will make things easier for everyone to follow. RSVPing on events will be more important than last year because we have an influx of new volunteers and badges will be limited. I will be updating this thread throughout the 2017 fundraising season. For general information about upcoming events, this is your one-stop-shop. You can also follow the Calendar for our guild. Most event-specific details will be on the individual pages, which I'll be linking here. I will update the status of various conventions and events on this thread, and will be notifying you when additional events have been added. You should click on the Follow button at the top of this post to make sure you get updates. THIS THREAD WILL BE LOCKED TO REPLIES UNTIL AFTER GAME DAY, NOV. 4TH. Please address any questions, concerns, or suggestions regarding specific events on their page. If you'd like to suggest an event that we're not already working with, please send a PM to the following: @Sarah @NodnarbDude @Ceraph1216 CONFIRMED EVENTS UNCONFIRMED (BUT LIKELY) EVENTS WISH LIST EVENTS NEW EVENTS FOR 2018 IN THE WORKS Katsucon (February) Magfest (Various) Super Smash Con - looking into this for 2017 as well, but it conflicts with Otakon so will depend on volunteers and other resources Smithsonian SAAM Arcade at American Art Museum Awesome Con
Many thanks to @Ceraph1216 for arranging this event for us again this year, and for volunteering the day with me. This was a small event and was very short, but was a bit of a hike with some big highway tolls. Our final results for the 6 hour event were 10 unique new Extra-Life sign-ups! Since we were very close to Delaware, which is Philadelphia territory, we did have several individuals who chose to donate to their local hospital, but we still had quite a few for our local hospital, Johns Hopkins Children's Center. We had approximately 1.7 sign-ups per hour for each hour our table/booth was open at the event. Since on average each sign up results in $100 raised, we can approximate that our efforts this weekend raised $1000 for Extra Life, approximately $800 of which was for our local hospital. The best practice for events, as published in the Guild Handbook, is to seek events that would average 10 sign-ups per hour. I really needed to go and "dust off" my skills so I was glad to have participated, but in the future unless this event changes drastically, I believe we shouldn't allocate more than one volunteer for the day. It is only a 6 hour event plus setup and tear down. Strategies used for this con: video loop of CMN Miracle Stories raffle for sign-ups tablet sign-ups on wi-fi live artist demo loose giveaways (no win/participation needed) Positives: plenty of space targeted audience convenient parking and setup power and wi-fi Opportunites: overall foot traffic - location change from main area to gaming hall many visitors to the table took candy but did not engage @Ceraph1216, would love any feedback you have to add!
untilCOVERAGE This is a very small and short event. @Ceraph1216 will be providing coverage for the entire event. If any new volunteers would like to train and get experience working a table, this would be a good low-traffic event to get a lot of guidance. Saturday 9:30 am - 3:30 pm includes setup and breakdown @Ceraph1216 PARKING Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Enoch Pratt Central Library has information on public transit to their location here: Transit to Enoch Pratt For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Volunteers who will be taking buses or trains to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. SIGNING UP TO VOLUNTEER While there is no need for additional volunteers, if you would really like to attend this event, please let us know. I will update the event with confirmed volunteer names below the shifts they have agreed to work. For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week before and during the event. Thanks so very much for donating your time and energy for the kids! RESOURCES MTA Regional Transit Map