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Sarah

Guild Leadership
Baltimore, MD
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Everything posted by Sarah

  1. I feel like there is an important lesson to be learned here in regard to the use of forums as an exclusive means of communication...#justsupersaiyan
  2. Sarah

    Otakon

    until

    Aaron, I think the issue we were concerned about for this con was the lack of coverage especially. We would need to "police" the amount of time people play (as was brought up in many of our post-Gamescape surveys), and with our coverage we need our volunteers able to focus on speaking with potential Extra Lifers. Honestly, I'm thinking about letting you guys use my Chromecast during the day and just having you stream someone's Twitch stream, because the 2016 Extra Life promo videos aren't available. If we pick a popular enough game, people will still be curious enough to walk up to the table.
  3. This was a small event and sign-ups were minimal with only 7% of the attendees committing to participate in Game Day. The people who did sign up were highly engaged and excited to host their own events.
  4. From the album: Magic the Gathering Regional Qualifier at Chesapeake Sports Cards, Aug. 9, 2016

    Players were competing for placement in a regional tournament, whose winner would have an opportunity to go to Ireland to compete in the world finals. In retrospect, while these are very dedicated gamers, I feel this type of event is not the best environment for recruitment. It is more likely that players participating in more casual or social MTG events would be more receptive and attentive to participation in Extra Life. People who did sign up were highly engaged and enthusiastic.
  5. From the album: Magic the Gathering Regional Qualifier at Chesapeake Sports Cards, Aug. 9, 2016

    I had both sign-up tablets available and set up on the store's Wi-Fi, in addition to baskets with candy and Johns Hopkins Children's Center swag to encourage the players to step out of the tournament room to talk to me.
  6. Sarah

    Baltimore Comic Con

    until
    Baltimore Comic Con is held at the Baltimore Convention Center, and is the largest local comic convention. Baltimore Comic Con hosts an Artist Alley small-volume dealer area (similar to many other conventions) and this is where our table/booth will be located. It appears that we will only have one small table and space for chairs behind it. This will be a much smaller area than what we had at Otakon. We will be directly across from concessions, and it appears that we are facing a wall with one of the main entrances to this space in the BCC, so we should get a fair amount of foot traffic. AS THIS IS A LARGE EVENT THAT DRAWS IN ATTENDEES FROM MANY STATES, WE ENCOURAGE VOLUNTEERS FROM OTHER AREA GUILDS TO JOIN US! COVERAGE We will be staffing this booth at Otakon in hopes of recruiting new Extra Lifers to participate in this year's Game Day. Unfortunately, two of our core volunteering team are attending/presenting at the convention and will not be able to provide significant coverage. Since we were unable to confirm our space until the last minute, we are going to be scrambling for coverage. Any individuals interested in volunteering are encouraged to message @Sarah with any questions, or in the comments below. Please RSVP on this page if you intend to help, and comment with which times you are available. Further instructions will be provided throughout the week. We have secured two badges for volunteers, which will need to be switched off throughout the weekend. If it appears that we could schedule a lot more than two people per block of time, then I am able to purchase an additional two badges for a very low price ($25/each). Since we do not have anyone staying in a hotel for this convention, passing badges off may have to happen off-site. PLEASE DO NOT PLAN ON TAKING YOUR CONVENTION BADGE HOME; AS COVERAGE IS CONFIRMED ARRANGEMENTS FOR HAND-OFFS WILL BE MADE. We are in need of volunteer coverage for the following windows: Thursday 7 pm - 9 pm includes badge pickup and booth setup/drop off (no participant-facing time) @Sarah Friday 12 pm - 7 pm @Aaron @Ceraph1216 Saturday 9:30 am - 4 pm @Sarah 11 am - 6 pm @NodnarbDude 12 pm - 7 pm @KJCoin Sunday 9:30 am - 4 pm @KJCoin 11 am - 6 pm - includes booth breakdown @Sarah 1 pm - 6 pm @NodnarbDude PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly and it is unlikely you will get a spot there during the convention. Google Map of Parking Garages close to the Baltimore Convention Center Parking passes are pre-purchasable through this link on the Baltimore Comic Con website: http://baltimorecomiccon.com/about/directions/ Parking garages will fill up quickly and it is recommended to pre-purchase parking once you know which days you can volunteer. Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines. MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks. For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Volunteers who will be driving to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION At this time, we are not entirely sure if the industry badges provided by Baltimore Comic Con will allow normal access to non-dealer areas of the convention. This section will be updated with further information as it becomes available. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in before leaving the Baltimore Convention Center/Hilton unless otherwise instructed. You may not attend off-site events, and you may not attend 18+ panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Baltimore Comic Con has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, It is very important that we maintain a great relationship with the staff at Baltimore Comic Con so that we can continue to attend. Remember, you are representing a children's charity. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. To consider and plan out panels and events you'd like to attend, download the Guidebook app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms conveniently located in the Artist Alley space. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors nearest the gaming hall are horrendous, and it is not practical to leave the convention to purchase food (trust me, the lines will be even worse at normal restaurants). Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! TABLE SETUP & STRATEGY Our table number is A344 and can be located on the map attached below under "Resources." As we will only have one 6 foot table available, our table space will be limited. Electricity is not available without incurring additional fees, so we will probably be operating without electricity for this convention. The Baltimore Convention Center does not provide reliable wi-fi, and we will need to use our own cellular devices to create a hotspot for sign-ups. At this time, I expect that the following will be featured at our table: Prize Wheel with small prizes and raffle for giveaways donated by @KJCoin and @Sarah Participant Brochures Volunteer Brochures Tablets for Sign-up (will be fully charged and have battery backup available for recharge) Our specific strategies for this convention will be finalized in our planning meeting on Saturday, August 27 at Noon. This is a virtual meeting and will be conducted as a conference call. For further up-to-date information about the planning meeting, please see the official post at: RESOURCES Maryland Transit Authority Regional Transit Map Downtown Baltimore Parking Map Downtown Baltimore Visitors Map (Includes Light Rail and Bus Information) Map of Artist Alley Official Artist Alley Instructions
  7. until
    This is a very small event at Chesapeake Sports Cards. We do not need additional volunteers, however if someone is interested in attending, you are welcome to join. @Sarah is probably going to play in the draft after speaking with the players in attendance.
  8. Sarah

    Otakon

    until

    No Smash, since our booth is in the gaming hall we decided that it wasn't necessary. Your comment about competing screens is still important, though, so I'm going to try to get some sort of video loop together for you guys to play.
  9. Sarah

    Otakon

    until

    The table setup will feature a few nicer/bigger prizes that we will give away on the last day of the convention via raffle ticket. So basically, if they spin and get a raffle ticket, they get a chance to win the better prizes. I believe we'll have a few battery backups/chargers, and I am donating a few pieces of small framed artwork and maybe a larger piece if I have time. I also have a few small things I got in an anime subscription box that I have no interest in personally, but will donate to the raffle pool. The raffle tickets will serve the same purpose of having them take a few extra minutes to fill out a ticket which will give us the opportunity to talk to them.
  10. until
    We will be holding a planning and strategy meeting for Baltimore Comic Con via WebEx. All guild members, as well as individuals intending to volunteer at Comic Con, are invited to attend this virtual meeting. Dial in: (888) 651-5908 Meeting ID: 4916763
  11. Otakon is coming up this weekend and we are still working on confirming volunteer coverage. I believe we will have a skeleton crew available, however I would like to invite local Extra Lifers as well as volunteers from the surrounding area (Hershey, Philadelphia, and DC) to participate! We have two badges available, and these badges will need to be handed off between volunteers throughout the weekend. If coverage (and terms of the badges) allows for it, participants will be allowed to attend panels or events before or after their volunteering shifts however this cannot be guaranteed. People attending Otakon for fun who are willing to provide brief lunch break coverage to volunteers are also encouraged to RSVP at the event below. Looking forward to seeing everyone! http://community.extra-life.org/calendar/event/941-otakon/
  12. Sarah

    Otakon

    until

    I will be in attendance and coordinating volunteers throughout the weekend. I will not be available for table coverage other than lunches and potty breaks. All lockup materials will be stored in my hotel room in the Hilton nightly.
  13. Sarah

    Otakon

    until
    Otakon is one of the largest pop-culture conventions (and the largest anime convention) in our area. Otakon has consistently pulled attendance numbers of 28-33k attendees, many of whom are in our target demographic. Otakon hosts a large gaming hall in which many unusual, rare, or popular video and arcade games are available for free play to attendees. In this gaming hall, there are also small indie developers with booth space who are promoting their games. This is where our booth will be located. COVERAGE We will be staffing this booth at Otakon in hopes of recruiting new Extra Lifers to participate in this year's Game Day. Unfortunately, two of our core volunteering team are attending/presenting at the convention and will not be able to provide significant coverage. Since we were unable to confirm our space until the last minute, we are going to be scrambling for coverage. Any individuals interested in volunteering are encouraged to message @Sarah with any questions, or in the comments below. Please RSVP on this page if you intend to help, and comment with which times you are available. Further instructions will be provided throughout the week. We have secured two badges for volunteers, which will need to be switched off throughout the weekend. PLEASE DO NOT TAKE YOUR CONVENTION BADGE HOME UNLESS OTHERWISE INSTRUCTED. We are in need of volunteer coverage for the following windows: Friday 11 am - 6 pm includes booth setup 3 pm - 10 pm @KJCoin Saturday 10 am - 5 pm @Aaron 12 pm - 7 pm @Ceraph1216 5 pm - 12 am this shift is tentative and may end early depending on how many other booths are still in operation @Ceraph1216 Sunday 10 am - 3 pm includes booth breakdown @KJCoin PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly and it is unlikely you will get a spot there during the convention. Google Map of Parking Garages close to the Baltimore Convention Center Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines. MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks. For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Otakon has created a guide to alternative transit options here: https://www.otakon.com/allroads.asp Volunteers who will be driving to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION At this time, we are not entirely sure if the industry badges provided by Otakon will allow normal access to panels and events. This section will be updated with further information as it becomes available. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in to @Sarah before leaving the Baltimore Convention Center/Hilton. You may not attend off-site events (Hyatt, First Mariner Arena), and you may not attend 18+ or hentai panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Otakon has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, and it is a very successful convention for us. It is very important that we maintain a great relationship with the staff at Otakon so that we can continue to attend. Remember, you are representing a children's charity. None of us would judge you for attending cosplay burlesque , but you shouldn't be attending it using a badge donated for professional use. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. To consider and plan out panels and events you'd like to attend, download the Guidebook app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a lunch and you do not have backup coverage at the booth, please coordinate with @Sarah and @NodnarbDude who will plan a time to cover you for lunch. If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms conveniently located in the gaming hall. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors nearest the gaming hall are horrendous, and it is not practical to leave the convention to purchase food (trust me, the lines will be even worse at normal restaurants). The best location for purchasing something to eat quickly is in the third floor above the gaming hall. Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated (11 am - 3 pm Friday, 6 pm - 10 pm Friday, 7 pm - 12 am Saturday, and 10 am - 3 pm Sunday)! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! RESOURCES Maryland Transit Authority Regional Transit Map Downtown Baltimore Parking Map Downtown Baltimore Visitors Map (Includes Light Rail and Bus Information) Marc Train Map:
  14. First, I'd like to give big thanks to @NodnarbDude, @Aaron and @KJCoin (and a golf clap for myself) for volunteering to cover this long weekend. It was a lot of hours, and in several cases we did not have extra coverage for lunches and potty breaks. You guys made some big sacrifices to make it happen this weekend! Thanks again, so very much, for all your hard work. Our final results for the weekend as tallied is a grand total of 81 unique new Extra-Life sign-ups! Unfortunately, I know of at least one person who chose a Virginia hospital, but in general we made some big progress for our local hospital, Johns Hopkins Children's Center! That's approximately 3 sign-ups per hour for each hour our table/booth was open at the event. Since on average for each sign up results in $100 raised, we can approximate that our efforts this weekend raised $8000 for our local hospital. Great job, guys! The best practice for events, as published in the Guild Handbook, is to seek events that would average 10 sign-ups per hour. I personally am not confident that potential exists at Gamescape; Artscape is a very, very large event but the total visitors through the Gamescape space were a small percentage of the total turnout, and were not limited to our target demographic. We could also potentially improve our sign-ups per hour by reducing our total staffing/"open" hours at the event and concentrating them for the times with the highest foot traffic. That said, for our first time tabling the event I think we did a lot of things right and we clearly still made an impact! If you volunteered this weekend, please fill out the post-event survey I created at the link below. We want to ensure you are having the best possible volunteer experience, and that we are getting the most out of every event that we ask you to participate in. http://goo.gl/forms/NIsug3vxDI1BGdT53 Please feel free to reply to this post to further discuss the event, our results, and what we should focus on for next time. Thanks again, everyone!
  15. until

    Team, I will be bringing the following with me tomorrow: 1) The wheel of awesome & dry erase marker to write on the wheel 2) 2 Kindle Fire tablets, which due to their excessive Android lockdown will basically just be mobile browsers for us 3) Candy and something to keep candy in 4) Small TV 5) Wii 6) Brawl (I know the Melee elitists will be mad but it is what it is...) See you guys at noon! If you have any tips or tricks on how to get to the booth, any suggestions for how we run similar future events, or any updates on what to expect at Gamescape, please post them here! Thanks again to everyone who is volunteering this weekend. We absolutely could not cover this event without your help. Thank you so much!
  16. until

    Team, Due to time constraints this week I will not be able to get handouts ready and printed in time. I have, however, secured several Kindle Fire tablets which will be officially Guild property so that people don't have to bring their own devices to events going forward. I will either hand these off to @NodnarbDude before Friday, or I may just bring them with me on Saturday. If you are volunteering on Friday, please check in on this page to see if that hand-off has occurred or not. See you there!
  17. until

    Aaron, Got you fixed up in the schedule there. The table set-up is going to include a spin-for-prize wheel (we'll have some little giveaways and some candy). If you can bring a tablet or laptop you're comfortable with allowing people to sign up on, that would be great. We'd like to have guild supplies in the future, but in the meantime a tablet is best, but a computer will work. We may have Smash set up on a TV on Saturday and Sunday to encourage people to visit the booth but I need to clear bringing the supplies for that with my husband. lol From what @Ceraph1216 was telling us, the Gamescape area sometimes is treated as a "let my kids loose so I can go get turned up" area. This is the only concern we have with the technology (and candy) we are bringing. We will likely put a "15 minute limit" or something on Smash, and we should pay attention to any unattended children who come up to the table and maybe require that they have a parent present to spin. Let me know if you have any other questions!
  18. until

    Still REALLY need evening coverage for Friday and Saturday. Please let us know if you can help!
  19. EXACT TIME WE WILL BE PRESENTING & RECRUITING TBD We will be briefly speaking to competitive Magic the Gathering players who will be fighting each other for a Pro-Tour spot, then assisting with sign-ups. Minimal volunteer staffing needed, would like one additional volunteer if possible. Many thanks to the generous support of Keith & Josh of Chesapeake Sports Cards for allowing us to speak at their event. Please RSVP if you are available to assist at this event. I will be working to secure more small, brief opportunities like this to spread the word with the tabletop community and it is expected that many local shops will be hosting release events on this same date. Current staffing (tentative): @Sarah Please contact @Sarah with any questions.
  20. until
    We will be briefly speaking to Magic the Gathering fans who are coming in to pick up cards from the new set or play in a sealed tournament, then assisting with sign-ups. Minimal volunteer staffing needed, would like one additional volunteer if possible. Many thanks to the generous support of Keith & Josh of Chesapeake Sports Cards for allowing us to speak at their event. Please RSVP if you are available to assist at this event, or comment if you may be available for a similar release event at another location. I will be working to secure more small, brief opportunities like this to spread the word with the tabletop community and it is expected that many local shops will be hosting release events on this same date. Current staffing (tentative): @Sarah Please contact @Sarah with any questions.
  21. I have created an official calendar event for this here: Please RSVP and I will update everyone's agreed upon shifts so that we know what we have left to staff. @NodnarbDude Can I count on you for morning coverage on Friday? @KJCoin Can you look at the shift blocks I posted on the event and confirm for me which ones you can do? Thanks guys!
  22. until
    Gamescape is part of the larger Artscape Festival in Baltimore, MD. Gamescape is a showcase of video games and the creative people behind them. Learn more here: http://www.artscape.org/visual-arts/visual-arts-detail/54 We will be staffing a table/booth at Gamescape in hopes of recruiting new Extra Lifers to participate in this year's Game Day. Details of booth setup will be ironed out at this week's guild meeting. We are in need of volunteer coverage for the following windows: Friday 11 am - 6 pm includes booth setup @NodnarbDude 4 pm - 11 pm @KJCoin Saturday 10:30 am - 3 pm @NodnarbDude 10:30 am - 5 pm @Aaron 12 pm - 7 pm @Sarah 4 pm - 11 pm @KJCoin Sunday 10:30 am - 5 pm @Sarah 2 pm - 9 pm includes booth breakdown @NodnarbDude Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift, however extra coverage would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. You can also visit the related forum post here: Gamescape Schedule
  23. I just added this to the official event calendar. Let me know if you need me to modify any of the information posted there. Anyone who plans to attend can actually RSVP on the event so we know they're coming. I'd like to encourage any local Extra Lifers to come out and meet with us as we help plan our upcoming events!
  24. Sarah

    Guild Meeting

    until
    This is a normal monthly meeting in which we will be discussing volunteer needs for the upcoming Artscape and Otakon events, as well as additional recruitment opportunities. All local Extra Lifers are encouraged to join the guild and participate in planning and volunteering. We'd love to see you there! Parking is directly across the hospital in the Orleans Street Garage. When you arrive you will take the elevator to the 4th floor and cross the sky bridge on the right side of the garage to get to the Children's Center Lobby.
  25. Psyched to make new contacts and friends!

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