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  1. 4/19/2019 – The Comic Signal

    Members attending:  Bryan, Jen, Erik, Issac, Ashley, Adam, Amy


    Agenda Summary items:


    Prior meeting summary - Jen

    Review handouts – Amy

    -          Positions

    -          Budgets/goals

    -          Resources

    -          Communication

    General discussion – all

    Committee – Jen


    Positions – primary positions are President (Jen), Vice-president (Erik), Secretary (Bryan/Lisa).  The formal responsibilities under these positions has been largely disregarded in favor of a more casual sharing of the load.

    Budgets/goals – Amy has completed some numeric breakdowns for some initial goals for the guild.  Please see a member or ask on discord if you want to see these values again.

    Resources – Amy spent made it very clear we have support from the foundation to accomplish our fundraising goals, including event planning, designers, materials, and so on.

    Communication – Numerous emphasis on communication and social media use.

    o    Email blasts

    o    Facebook – foundation and children’s hospital

    o    Event linking/advertising

    o    Where appropriate, potential partner sharing

    o    Include Amy with any ideas of how she or the foundation office can be of help!

    General discussion – There was great discussion on a wide variety of fundraising possibilities, expanding on the prior meetings and getting further details into the events we discussed.  Potter in the park and Coast guard festival are a definite GO.  We worked on some of the details and expanded how the Foundation can assist in making this a better experience and capitalize on the opportunities.  An example includes overcoming security/technology concerns  by having locked down Foundation web devices accessible for booths. For GrandCon we’ll need to come up with a few ways to propose improving the gain for our volunteer time/effort.  The game day discussion had a wide variety of ideas – including having it at another location, better integration of eSports, improvements in fundraising.  Much of the conversation also centered around adding a new targeting a audience –families with one or more individuals who like the game, rather than just the more predominate high school/college age individuals.


    We are going to try and start having many months with a fundraiser and a greater number of volunteers.  Some events include:

    -          Panel on streaming (game focused)

    -          eSports college competition

    -          High school competition

    -          Dice promo at certain events

    -          Including miracle network kids and their stories at select events


    Jen introduced the idea of creating committees specific to our favorite gaming type – currently board games, RPG, and video games to advise and organize based on their passions.


    Next meeting May 17th at The Comic Signal

  2. Extra Life Meeting Agenda/ Minutes:
    Location: Butterworth Hospital; Rm 1710D
    Date: 3/22/19
    Time: 6:30pm
    Members attending: Jen, Erik, Phil, Bryan, Michael, Ashley, Lisa, Brandon, Rugrats


    Agenda topics & details:

    1) Guild Status 
    i) Leadership Changes
    (1) Interim officers – Jen/ President
    (2) Elections
    ii) New hospital Liaison – Amy Larson


    At the February guild meeting, Phil announced that he was most likely stepping down and taking some time off. We announced that this had officially taken place and that Jen had stepped in as interim president until the role could be filled. Erik nominated Jen for the position, and it was seconded by Bryan and Mike. She accepted with the understanding that due to other obligations, she would need assistance planning any events. Erik will keep his position as vice president, and Bryan and Lisa will step in to handle secretary duties as needed.


    It was also announced that due to restructuring within the Spectrum Health foundation, Jim would no longer be our liaison, and we would instead be working with Amy Larson. Jen will reach out to her and schedule a meeting to touch base.


    2) Guild Goals
    i) Fundraising
    ii) Events
    iii) Meetings
    iv) Game Nights


    The guild discussed which events they would like to have on this year’s schedule. Our initial list includes Potter in the Park, Coast Guard Festival, GrandCon, GR ComicCon, and Game day. Further discussion needs to take place once we get a better idea of individual availability and fundraising opportunities.


    Due to scheduling conflicts, Jen suggested that we move the game nights to the same night as our guild meeting, and that the location change from the hospital to The Comic Signal. Attending members agreed that this would be more convenient.


    3) Volunteering
    i) Training revisited
    ii) Benefits of volunteering


    This topic has been tabled until we have a better idea of our 2019 event schedule


    4) Open Discussion


    Several marketing ideas were tossed around, including doing “Why We Extra Life” videos and ways to improvement our reach with Facebook

    Next meeting – April 19th at 6pm at The Comic Signal

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