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Alibi

Guild Leadership
Kansas City, KS
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About Alibi

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Extra Life

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    KU Medical Center

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  1. Alibi

    Meeting Notes June 2018

    Extra Life Kansas City Guild Meeting Notes June 13th at the Central Kansas City Library Game Day is November 3rd TOP INFO: Maker Fair is just around the corner Sign up for Kant Con and First Fridays Guild Information: 1) We increase funds and awareness for local children's hospitals 2) Together we Save kids' lives through rallying and connecting local 3) Purpose of the Guild is to Register, Fund Raise, and Get Social! 4) Check out the Handbook and Guild Improvements MAIN DISCUSSION: -Upcoming Events, we need volunteers for the below events. -We have switched to now giving away cool flair for those who register, donate, or other activities. These will be pins that we can share with people who contribute to our cause! The details are as follows: RECRUIT: Unlocked by Registering SHARE: Unlocked by sharing an official Extra Life social media post! DONATE: Unlocked by donating at an event BE A HERO FOR THE KIDS: Unlocked by registering, sharing and donating. This shield pin is for unlocking all three! -In addition to these Official buttons and pins, we have been granted access to a button maker by KU hospital so that we can create our own buttons to give away for the right reason. If you have an idea feel free to comment below. EVENTS: MAKER FAIRE Extra Life Organizer: Jessie Location and times: June 23rd and 24th Notes: Schedule is here, please double check and verify you are good to go FUTURE EVENTS: FIRST FRIDAY! Extra Life Organizer: Location and times: July 6th 7-11pm at Tapcade Notes: We will be partnering with LocalLegends for space, great for expience talking about Extra Life! Sign up below or on Facebook! KANTCON! Extra Life Organizer: Sean A./ Jessie Location and times: July 13th to 15th, at the following times at the Overland Park Convention Center. Friday 8:00am - 11:00pm Saturday 8:00am - 11:00pm Sunday 8:00am - 9:00pm Notes: This is one of our longest running events, looking forward to seeing you all there! We need sign ups, please sign up at this link! If you have already sent your details to Jessie or myself, we will add them to the spreadsheet. Badges are not required for this event, our table will be outside the game rooms with other vendors. FIRST FRIDAY! Extra Life Organizer: Location and times: August 3rd, 7-11pm at Tapcade Notes: We will be partnering with LocalLegends for space, great for expience talking about Extra Life! Sign up below or on Facebook! KCGAMEON! Extra Life Organizer: Jessie Location and times: August 11th Notes: GUILD BIRTHDAY CELEBRATION! Extra Life Organizer: TBD Location and times: TBD for sometime in July Notes: The Guild Birthday was July 24th, but with Marker Fair that weekend, we have decided to move the celebration back by a month. Please stand by for more details. Next meeting Date: Next meeting is July 11th at 6:30PM, location TBD
  2. Alibi

    Meeting Notes May 2018

    Extra Life Kansas City Guild Meeting Notes May 9th at the Microsoft Store in Oak Park Mall Game Day is November 3rd TOP INFO: TwitchKC meetup at 6pm this Saturday! Guild Information: 1) We increase funds and awareness for local children's hospitals 2) Together we Save kids' lives through rallying and connecting local 3) Purpose of the Guild is to Register, Fund Raise, and Get Social! 4) Check out the Handbook and Guild Improvements MAIN DISCUSSION: -Christiy and Todd gave us some feedback about what it was like working at First Fridays, their feedback is as follows: *Make sure you have the Extra Life sign up app downloaded to any devices you bring to an event, often times data service is spotty at events so it is best to have all you need ahead of time. *Flyers are useful in this eviornment, but expect a high volume of "no thanks", do not let that discourage you. *Electronic tip jar was a huge success, with roughly a third of the donation money raised via electronic means. -We also had basic review of booth etiquette and discussions techniques. These links may help you out if you need a review. - If you did not get a copy, here are the new Handbook and Guild Improvements to review -Goals for this year are as follows: $70,000 raised and 700 sign ups. Last year we earned $74,437 and had 656 sign ups, but last year we brought home roughly $14K from Extra Life United. This year we want to pass the $70,000 mark not-including our Extra Life United funds. EVENTS: TWITCHKC MEETING Extra Life Organizer: Jessie Location and times: May 12th at 6PM at ESports Bar in Shawnee [THIS WEEKEND!] Notes: We are not setting up a table, this will be more of a social networking event. Contact Jessie for more information FUTURE EVENTS: MAKER FAIRE Extra Life Organizer: Jessie Location and times: June 23rd and 24th Notes: We will have limited wristbands like last year, sign up quickly here on at the Facebook group. FIRST FRIDAY! Extra Life Organizer: Location and times: July 6th from 7pm to 11pm at Tapcade Notes: We will be partnering with LocalLegends for space, great for expience talking about Extra Life! KANTCON! Extra Life Organizer: Location and times: July 13th to 15th at Overland Park Convention Center Notes: This is one of our longest running events, looking foward to seeing you all there! Next meeting Date: Next meeting is June 13th at 6:30PM, location TBD
  3. Extra Life Kansas City Guild Meeting Notes April 24th at the Microsoft Store in Oak Park Mall Game Day is November 3rd TOP INFO: New hand outs! Handbook and Guild Improvements Guild Information: 1) We increase funds and awareness for local children's hospitals 2) Together we Save kids' lives through rallying and connecting local 3) Purpose of the Guild is to Register, Fund Raise, and Get Social! MAIN DISCUSSION: -We met our KU Medical Center staff, Jill, Katie and Amy. They introduced us to a Miracle Network family and the kids we help. - If you did not get a copy, here are the new Handbook and Guild Improvements to review -Core functions of the guild are now as follows: REGISTER: We get people signed up for Extra Life, not just the game day, but to help the hospitals. Our goal as the Guild is to spread the good word of Extra Life to the KC and surrounding area. There is also a cool App you can download to make sign ups easier for your phone. Look up Extra Life on your local marketplace. FUNDRAISE: On average we raise $200 per two people signed up. As a Guild we can network and cooperate to raise funds, especially while at events to get donations. In addition, there are numerous rewards you can earn based on funds raised with Platinum membership. GET SOCIAL: From Social Media to "Real Life" there are various ways to get the word out about Extra Life. Some people have their donation page set up automatically post things to Facebook for them so that way it is easier to get the word out. - -Goals for this year are as follows: $70,000 raised and 700 sign ups. Last year we earned $74,437 and had 656 sign ups, but last year we brought home roughly $14K from Extra Life United. This year we want to pass the $70,000 mark not-including our Extra Life United funds. EVENTS: TwitchKC Meeting Extra Life Organizer: Jessie Location and times: May 12th at 6PM at ESports Bar in Shawnee Notes: We are not setting up a table, this will be more of a social networking event. Contact Jessie for more information FUTURE EVENTS: MAKER FAIRE Extra Life Organizer: Jessie Location and times: June 23rd and 24th Notes:We will have limited wristbands like last year, sign up quickly here on at the Facebook group. Sign ups will occur at next meeting, but feel free to post here or on Facebook if interested. We are looking for people who have something to craft. Next meeting Date: Next meeting is May 9th , as we return to our Second Wednesday of the Month pattern.
  4. Extra Life Kansas City Guild Meeting Notes March 21st at the Kansas City Library- Central Branch Game Day is November 3rd TOP INFO: Naka Kon success! Next meeting is April 24th for Kickoff! Invite your friends! Know of any good events happening this month? Share them with the guild! Guild Information: 1) Purpose of the Guild is to recruit new members, new recruits raise money for the Children's Miracle Network. 2) Recruitment is based on visiting local events, spread the world about Extra Life and getting sign ups 3) Guild is also great for networking for non-Guild related fundraising events. MAIN DISCUSSION: -KU Medical Center introduced their new marketing campaign focusing on the life achievements/milestones achieved by the kids we help.Today's example was Preston, Age 6 who wants to grow up to be a Spy Agent. New Hashtag is #GiftofGrowingUpKC -NakaKon raised over $260 dollars, with a very successful raffle raising about $60 dollars at $1 tickets a piece. -Current Guild fundraising goal for the team is $10,000. -Pay attention to Guild Annoucements this month, there are quite a few events that are still being ironed out and may materials during April before the kick off meeting. Be ready! EVENTS: FUTURE EVENTS: TwitchKC Meeting Extra Life Organizer: Jessie Location and times: May 12th at 6PM at ESports Bar in Shawnee Notes: We are not setting up a table, this will be more of a social networking event. MAKER FAIRE Extra Life Organizer: Jessie Location and times: June 23rd and 24th Notes:We will have limited wristbands like last year, sign up quickly here on at the Facebook group. Next meeting Date: Next meeting is April 24th for Kickoff! Invite your friends!
  5. Extra Life Kansas City Guild Meeting Notes February 21th at the So Pro Gaming Game Day is November 3rd Current standings: 30-ish Sign ups TOP INFO: Naka Kon and the Sea of Thieves Launch is coming up, more details below! Our NEXT MEETING is on a Facebook Poll! Please Vote on your preferred meeting! Guild Information: 1) Purpose of the Guild is to recruit new members, new recruits raise money for the Children's Miracle Network. 2) Recruitment is based on visiting local events, spread the world about Extra Life and getting sign ups 3) Guild is also great for networking for non-Guild related fundraising events. 2018 DISCUSSION: -KU Medical Center will be rolling out new marketing campaign focusing on the life achievements of the children instead of just focusing on hospital equipment and services. For instance, they will focus on how a child attended High School when doctors thought they wouldn't live that long instead. -Current Guild fundraising goal for the team is $10,000. -Register HERE if you haven't yet! Never too early to start fundraising! EVENTS: FUTURE EVENTS: EXTRA LIFE UNITED Location and times: March 7th to 10th. Notes: Check the ELU community forum to find room sharing for the event! NAKA-KON Extra Life Organizer: Brie/Brigid Location and times: March 17th and 18th Notes: Sign ups were held last meeting and this meeting for NAKA-KON, please stay tuned for more information. SEA OF THIEVES LAUNCH: Extra Life Organizer: Jessie/Brigid Location and times: March 20th(Tuesday) 6PM to 9PM Notes: If you want to volunteer, sign up below. SUPERHERO WEEKEND AT THE KC ZOO: Extra Life Organizer: Jessie Location and times: April 14th to 15th Notes: We are waiting to here more information, but post below if interested in volunteering for it. MAKER FAIRE: Extra Life Organizer: Jessie Location and times: June 23rd 24th Notes: If you want to volunteer, sign up below. PLANET COMIC CON KANSAS CITY REVIEW: 1) We had a large donation from a Painter of Minatures called Mini Painter Ink. A small set was raffled off on Sunday, while a much larger set will be raffled off at KantKon in July. 2) We had collected roughly $200 in donations and raffle ticket sales. With about a hundred sign ups over the weekend. Next meeting (NOTE DIFFERENT DATE): We are voting on it on Facebook. Date options are 14th, 15th, and 21st of next month.
  6. Extra Life Kansas City Guild Meeting Notes December 15th 2017 at the Westport Public Library Game Day was November 4th Current standings: 651 Sign ups and approx. $71,000 raised. TOP INFO: Kansas City Planet Comic Con is coming up, details below! Our NEXT MEETING and 2018 kick off will be in January Guild Information: 1) Purpose of the Guild is to recruit new members, new recruits raise money for the Children's Miracle Network. 2) Recruitment is based on visiting local events, spread the world about Extra Life and getting sign ups 3) Guild is also great for networking for non-Guild related fund raising events. EVENTS: PLANET COMIC CON KANSAS CITY Extra Life Organizer: Sean A / Lora W Location and times: Convention Center Feb 16-18th, 2018 Notes: *SEE BELOW, LOTS OF INFO! FUTURE EVENTS: EXTRA LIFE UNITED Extra Life Organizer: N/A Location and times: March 7th to 10th. Notes: NAKA-KON Extra Life Organizer: ????? Location and times: March 16-18th Notes: *looking for someone willing to take the lead for Naka Kon this year, inquire within. PLANET COMIC CON KANSAS CITY INFO: **********IF YOU WANT TO WORK FOR THE PCKC EVENT, YOU MUST MESSAGE SEAN ON FACEBOOK TO SIGN UP!********** **********EMAILS TO SIGN UP FOR PLANET COMIC CON WILL BE GOING OUT SATURDAY 12/16/17********** RULES: 1) You must have worked an event previously to apply to work at PCKC. Planet gets busy quickly, and we need people comfortable with their elevator speeches. 2) You must show up 30 minutes before your shift with your Planet Comic Con shirt on. Once you are inside the convention you may chance into your Extra Life shirt, but your PCKC shirt is your ticket into the convention. If you cannot make it, call Sean at least one hour before your shift to notify of your absence. 3) In addition to our Extra Life duties, we will be sending people to help out with PCKC throughout the day. Since we are technically volunteers for the Planet Entertainment Zone, Extra Life gets a free booth at the event. In exchange, we will be aiding the convention on occasion as situations require. 4) Once you sign up either via the meeting, or messaging your PCKC lead Sean, you will receive an email with the instructions on how to sign up for PCKC via their website, and what shifts you want to take for Extra Life via a google Spreadsheet. The spreadsheet will be first come first serve on the shifts. All sign ups must be done by December 31st at the very latest. 5) Schedule may be edited before the final version is released. Once the panel schedule is released, you may negotiate with others to switch shifts, but all switches need to be cleared by Sean. Otherwise you will still be held accountable for that shift. 6) Failure to show up for a shift without proper notification will result in your badge being revoked for the day. 7) Daily badges will be in effect, you will only have a badge for the days you are working. Additional Information: Remember Convention Rules: a) Show up for your shifts, if you cannot make it contact your Extra Life Organizer. b ) No need to hang around booth when it is not your shift, we want to maintain a professional appearance at the booth c) Ensure the forms are completed and legible when dealing with hand written forms. d) Keep our booth clean, take your trash with you. Planet Comic Con event notes: a) Looking into Sponsorship deals for the Bingo Cards, may sell ad space or bingo spots. KU wanted to know more about the Return on Investment from the Bingo cards. Booth events will include a Penny War as previous years, and may include additional events such as games/raffles/giveaways for the Bingo Cards. Next meeting: JANUARY 10th 2018
  7. Extra Life Kansas City Guild Meeting Notes October 11th 2017 at the Downtown Public Library Game Day is November 4th Current standings: 508 Sign ups and $31,401 raised. TOP INFO: NO MEETING IN NOVEMEBR Our NEXT MEETING will be in December Need volunteers for Free State Comic Con on OCT 21st Extra Life will not be going to KCCC If you get info from Planet Comic Con DO NOT FILL IT OUT! We will give you instructions. Guild Information: 1) Purpose of the Guild is to recruit new members, new recruits raise money for the Children's Miracle Network. 2) Recruitment is based on visiting local events, spread the world about Extra Life and getting sign ups 3) Guild is also great for networking for non-Guild related fund raising events. EVENTS: FREE STATE COMIC CON Extra Life Organizer: Sean A. Location and times: Oct 21st 10 AM to 5PM Notes: *Leave time not set, assume 8AM *Needs at least two additional volunteers GAME DAY Extra Life Organizer: Everyone! Location and times:November 4th to 5th Events:All the games! Notes: *Have fun! DAVID FINCH EVENT AT T3 (OFFICIAL) Extra Life Organizer: David F. Location and times: T3 ARCADE DEC 6th 6PM to 10PM Notes: *Come out for a good time! FUTURE EVENTS: KANSAS CITY COMIC CON (cancelled) Extra Life Organizer: David F. Location and times: Convention Center Nov 11-12 Notes: *Extra Life will not be going to KCCC PLANET COMIC CON Extra Life Organizer: Sean A / Lora W Location and times: Convention Center Feb 16-18th, 2018 Notes: *DO NOT FILL OUT APPLICATION UNTIL REQUESTED BY THE GUILD! POSSIBLE EVENTS: FREE STATE COMIC CON Extra Life Organizer: Sean A. Location and times: Oct 21st Notes: *consider this ON HOLD for the moment, will not know if this is for certain until Late September FUNDRAISING IDEAS(NON-OFFICIAL): Our Fundraising Expert has introduced a good info packet for use regarding cool ways to raise money. Many of these are good starting points, and great ways to get out and raise money for our cause if you are not comfortable with asking for money directly from people. Although the Guild officially does focus on Recruitment efforts, it is a great networking tool to find people who can work with you to make some of these happen. Check out the link below: Additional Information: 1) Remember Convention Rules: a) Show up for your shifts, if you cannot make it contact your Extra Life Organizer. b ) No need to hang around booth when it is not your shift, we want to maintain a professional appearance at the booth c) Ensure the forms are completed and legible when dealing with hand written forms. d) Keep our booth clean, take your trash with you. Next meeting: DECEMBER 13th 2017
  8. Extra Life Kansas City Guild Meeting Notes September 14th 2017 at Tapcade Game Day is November 4th Current standings: 443 Sign ups and $25,852 raised. TOP INFO: Check out this LINK for Fundraising ideas! If you get info from Planet Comic Con DO NOT FILL IT OUT! We will give you instructions. Due to Planet Comic Con Timing, our last Meeting before Game Day will be in October, with our December Meeting being the kick off for the 2018 year. Guild Information: 1) Purpose of the Guild is to recruit new members, new recruits raise money for the Children's Miracle Network. 2) Recruitment is based on visiting local events, spread the world about Extra Life and getting sign ups 3) Guild is also great for networking for non-Guild related fund raising events. EVENTS: VIKING CON Extra Life Organizer: Rashida and Lora Location and times:September 25th 6PM to 10PM at Missouri Valley College in Marshall, MO Events:Sign Ups and recruiting Schedule: Meet up around 4:00PM and drive down there, stay for full event and be home around 11PM. Notes: *Should have all the volunteers it needs KC GAME ON Extra Life Organizer: Jessie B. Location and times: October 7th 12:00 Noon to 10:00PM / Cerner Office on I-35 & Armor Road Events: Penny Wars and Sign Ups Schedule: VOLUNTEERS NEEDED! Notes: *This is a blast, you should go FUTURE EVENTS: KANSAS CITY COMIC CON Extra Life Organizer: David F. Location and times: Convention Center Nov 11-12 Notes: *Issues with contacting at the moment, consider this ON HOLD for the moment *this is the weekend after Game Day, may be mostly fundraising, possible partnership with Microsoft *More info coming in the near future. PLANET COMIC CON Extra Life Organizer: Sean A / Lora W Location and times: Convention Center Feb 2018 Notes: *DO NOT FILL OUT APPLICATION UNTIL REQUESTED BY THE GUILD! POSSIBLE EVENTS: FREE STATE COMIC CON Extra Life Organizer: Sean A. Location and times: Oct 21st Notes: *consider this ON HOLD for the moment, will not know if this is for certain until Late September MIDWEST GAME FEST Extra Life Organizer: TBD Location and times: Nov 4-5th Notes: FUNDRAISING IDEAS(NON-OFFICIAL): Our Fundraising Expert has introduced a good info packet for use regarding cool ways to raise money. Many of these are good starting points, and great ways to get out and raise money for our cause if you are not comfortable with asking for money directly from people. Although the Guild officially does focus on Recruitment efforts, it is a great networking tool to find people who can work with you to make some of these happen. Check out the link below: Some previous ideas: T3 GAME NIGHT RPG CHARITY NIGHT Additional Information: 1) Remember Convention Rules: a) Show up for your shifts, if you cannot make it contact your Extra Life Organizer. b ) No need to hang around booth when it is not your shift, we want to maintain a professional appearance at the booth c) Ensure the forms are completed and legible when dealing with hand written forms. d) Keep our booth clean, take your trash with you. Next meeting: OCT 11th 2017
  9. Extra Life Kansas City Guild Meeting Notes August 9th 2017 at T3 Arcade Game Day is November 4th Current standings: 404 Sign ups and $23,830 raised. TOP INFO: Don't forget to fund raise! DO A SURVEY FOR US(LINK)! If you get info from Planet Comic Con DO NOT FILL IT OUT! We will give you instructions Guild Information: 1) Purpose of the Guild is to recruit new members, new recruits raise money for the Children's Miracle Network. 2) Recruitment is based on visiting local events, spread the world about Extra Life and getting sign ups 3) Guild is also great for networking for non-Guild related fund raising events. EVENTS: GEARS PRO POINTS TOURNAMENT Extra Life Organizer: Jessie B. Location and times: August 19th 1-8PM / Microsoft Store in the Oak Park Mall Events:Sign Ups and recruiting Schedule: Coming Soon! Notes: RENAISSANCE FAIRE Extra Life Organizer: Jessie B. Location and times: September 9th and 10th (10AM to 7PM) / Ren Fair Grounds (633 N 130th St, Bonner Springs, KS 66012) Events: Penny Wars and Sign Ups Schedule: Coming Soon(Volunteers needed) Notes: *Ren Fair Clothes are required for this event, contact Sean A. or Lora W. for appropriate wear if needed FUTURE EVENTS: KCGAMEON TOURNAMENT Location and times: October 7th to 8th, for possibly a 24 hour event, Saturday into Sunday REN FAIRE Location and times: October 14th and 15th at the Renaissance Faire KANSAS CITY COMIC CON Extra Life Organizer: David F. Location and times: Convention Center Nov 11-12 Notes: this is the weekend after Game Day, may be mostly fundraising, possible partnership with Microsoft PLANET COMIC CON Extra Life Organizer: Sean A / Lora W Location and times: Convention Center Feb 2018 Notes: DO NOT FILL OUT APPLICATION UNTIL REQUESTED BY THE GUILD! POSSIBLE EVENTS: FREE STATE COMIC CON Extra Life Organizer: Sean A. Location and times: Oct 21st Notes: *will not know if this is for certain until Late September MIDWEST GAME FEST Extra Life Organizer: TBD Location and times: Nov 4-5th Notes: FUNDRAISING IDEAS(NON-OFFICIAL): T3 GAME NIGHT Organizer: David F. RPG CHARITY NIGHT Organizer: Kristie GUILD SPONSORSHIP Note: More information will be coming on this idea Additional Information: 1) Remember Convention Rules: a) Show up for your shifts, if you cannot make it contact your Extra Life Organizer. b ) No need to hang around booth when it is not your shift, we want to maintain a professional appearance at the booth c) Ensure the forms are completed and legible when dealing with hand written forms. d) Keep our booth clean, take your trash with you. Next meeting: Sept 13th, 2017
  10. Alibi

    Meeting Notes July 2017

    Extra Life Kansas City Guild Meeting Notes July 12th 2017 at Dialectic, Inc. Game Day is November 4th TOP INFO: Kant Con is this weekend First Fridays is up and running If you get info from Planet Comic Con DO NOT FILL IT OUT! We will give you instructions Guild Information: 1) Purpose of the Guild is to recruit new members, new recruits raise money for the Children's Miracle Network. 2) Recruitment is based on visiting local events, spread the world about Extra Life and getting sign ups 3) Guild is also great for networking for non-Guild related fund raising events. EVENTS: KANTKON Extra Life Organizer: Jessie B. Location and times: July 14, 15, and 16th at the Overland Park Convention Center Events: Penny Wars and Sign Ups Schedule: Link Notes: *Badges will be a the booth *Booth M, straight in from registration and right in exhibitor area. FIRST FRIDAYS Extra Life Organizer: David F. Location and times: At Pawn and Pint every First Fridays, 6PM to 9PM Events: Penny Wars and Sign Ups Schedule: Volunteers needed Notes: FUTURE EVENTS: FIRST FRIDAYS Location and times: At Pawn and Pint every First Fridays KCGAMEON TOURNAMENT Location and times: October 7th to 8th, for possibly a 24 hour event, Saturday into Sunday REN FAIRE Location and times: September 9th and 10th at the Renaissance Faire Location and times: October 14th and 15th at the Renaissance Faire PLANET COMIC CON Extra Life Organizer: Sean A / Lora W Location and times: Convention Center Feb 2018 Notes: DO NOT FILL OUT APPLICATION UNTIL REQUESTED BY THE GUILD! Additional Information: 1) Remember Convention Rules: a) Show up for your shifts, if you cannot make it contact your Extra Life Organizer. b ) No need to hang around booth when it is not your shift, we want to maintain a professional appearance at the booth c) Ensure the forms are completed and legible when dealing with hand written forms. d) Keep our booth clean, take your trash with you. Next meeting: Aug 9th, 2017
  11. Alibi

    Meeting Notes June 2017

    Corrected Lego Brick days, to match that Sat and Sunday, I can be free Sunday the 9th for Lego Brick Fest
  12. Alibi

    Meeting Notes June 2017

    Extra Life Kansas City Guild Meeting Notes June 14th 2017 at So Pro Gaming Game Day is November 4th 292 Sign ups with $19,502 Raised(Woo hoo!) TOP INFO: This was our new member introduction meeting New shirt design is required by next week(06/21) in order to vote on them Guild Information: 1) Purpose of the Guild is to recruit new members, new recruits raise money for the Children's Miracle Network. 2) Recruitment is based on visiting local events, spread the world about Extra Life and getting sign ups 3) Guild is also great for networking for non-Guild related fund raising events. EVENTS: MAKER FAIRE Extra Life Organizer: David Finch/Brigid Derby Location and times: June 24th(10AM to 6PM) and 25th(10AM to 5PM) at Union Station Events: Penny Wars and Sign Ups Schedule: Link Notes: *Only five wristbands available for the weekend, expect long shifts. Schedule is full. *Makers needed, anything you are willing to donate to the booth to be sold for 100% proceeds going to Extra Life. Currently selling Hoola Hoops, and other things. LEGO BRICK FEST Extra Life Organizer: Jessie B. Location and Times: July 8th/9th at the KCI Expo Center Events: Penny Wars and Sign ups Schedule: Coming Soon! Comment below to sign up! Notes: *All volunteers will have badges for the event *Still need volunteers for Sunday and Saturday, please sign up down below. KANTKON Extra Life Organizer: Jessie B. Location and times: July 14, 15, and 16th at the Overland Park Convention Center Events: Penny Wars and Sign Ups Schedule: Coming soon! Notes: *All volunteers will have badges for the event *Need additional people, please sign up down below. FUTURE EVENTS: FIRST FRIDAYS Location and times: At Pawn and Pint every First Fridays KCGAMEON TOURNAMENT Location and times: October 7th to 8th, for possibly a 24 hour event, Saturday into Sunday REN FAIRE Location and times: September 9th and 10th at the Renaissance Faire Location and times: October 14th and 15th at the Renaissance Faire Additional Information: 1) Remember Convention Rules: a) Show up for your shifts, if you cannot make it contact your Extra Life Organizer. b ) No need to hang around booth when it is not your shift, we want to maintain a professional appearance at the booth c) Ensure the forms are completed and legible when dealing with hand written forms. d) Keep our booth clean, take your trash with you. Next meeting: July 12th, 2017
  13. Alibi

    Meeting Notes May 2017

    Extra Life Kansas City Guild Meeting Notes May 10th 2017 at Dialectic, Inc. Game Day is November 4th 280 Sign ups with $14,951 Raised(Woo hoo!) TOP INFO: *Looking for volunteers during First Fridays on June 2nd at Pawn and Pint *And for Maker Faire on June 24th/ 25th EVENTS: PLANET COMIC CON RECAP DISCUSSION Notes: -136 Sign ups achieved with $70 raised, sign ups were good, but we only raised about half of the donations we did last year. Perhaps additional training is required to ensure follow through. If someone does not want to sign up, offer a donation as an alternative. -Multiple requests for an additional Bucket, this time we need to Represent NINTENDO because they have made a comeback with style, Bucket will be coming soon. -Numbers of volunteers was good, those that could not make shifts did well to inform far ahead of time. However we may need to work on standing up to make contact with people passing by. Suggested we practice this at a smaller event to see how well it works. -Suggestion to work on getting more people signed up using tech rather than paper. Looking to start this as a project, find people willing to allow Extra Life the use of their tablets or other devices, can test this at smaller events first. -Split prizes into 3 winners this time, every person got one awesome model. FIRST FRIDAYS Extra Life Organizer: David Finch Location and Times: Pawn and Pint in the Crossroads by our meeting location, starting on June 2nd, from 6PM to 9PM Events: Penny Wars and sign ups Schedule: Requesting volunteers please comment here or contact David Finch if you would like to go. Notes: *This will start a reoccurring thing, every First Friday for the Summer and fall partnering with Pawn and Pint to bring people into their business and get people to sign up. *Requesting 2 or 3 people every shift MAKER FAIRE Extra Life Organizer: David Finch/Brigid Derby Location and times: June 24th(10AM to 6PM) and 25th(10AM to 5PM) at Union Station Events: To be determined. Schedule: Coming soon Notes: *Dead line to sign up, no later than May 31st *Only five wristbands available for the weekend, expect long shifts. Need three more volunteers. * Makers needed, anything you are willing to donate to the booth to be sold for 100% proceeds going to Extra Life. Currently selling Hola Hoops, and other things. Additional Information: 1) Kansas City Comic Con is November 10th to 12th and has offered us a booth. Since it is the weekend after Game Day, we need idea of things to do at the booth to drive interest. 2) KantCon is July 14th to 16th, watch out for sign ups and plans for that coming soon 3) Lego Brick Fest is coming to Kansas City July 8th and 9th and Nationals has partnered with Lego for this. Expect all Guilds to be participating as it is a travelling event. Make KC proud! Next meeting: June 14th, 2017
  14. Hello everyone, the moment you have all been waiting for,the PCKC Volunteer Schedule. I apologize for the delay, but we had a few technical difficulties, and I wanted to give you all time to ensure you had a chance to see what Panels you wanted to see. DO NOT FORGET: Mandatory volunteer training will be held on Thursday the 27th at 7PM to 9PM(ish) for Extra Life Staff at the Convention Center, please contact Sean or Lora if you cannot make this. This training will show you where to check in and where our booth is. This is a PCKC requirement, not Extra Life. Also, if you are not signed up to work for a day, you will not be getting a wristband for PCKC that day. We have also been asked to help out with head counts in the game room every other hour. Every Odd hour(11AM, 1PM, 3PM, etc) someone will just need to swing by the game room to do a count of how many people are playing games. This is to collect information for future Planet Entertainment Zone events, and to know peak hours. I will have a sheet at the booth to help track this. We will show you where the game room is during orientation. THINGS TO REMEMBER: *PCKC is busy, parking is going to be difficult and unless you are showing up at 9:00AM you may be parking a few blocks away. Please factor parking, check in and walking time into your commute. *If you need to change your schedule, please contact Sean Albillar via Email, Facebook or respond to this post as soon as possible. *Badges/Wristbands are only issued for days you volunteer and will need to be picked up from the Volunteer check in every day. *We require that all staff at the booth have Extra Life shirts on, or a well done cosplay to bring attention to the booth. However, I ask that you bring your Extra Life shirt regardless. *Food vouchers will be available and distributed by Sean Albillar *No small prizes for the BINGO Cards turned in, only the Raffle Prizes, which are a month to loot Crate, a $25 gift card to SoPro and a few other things. HERE IS THE SCHEDULE: FRIDAY SAT SUN Caleb Adegoke 3PM TO 7PM NOON TO 3:30PM 9AM TO 1PM Sean Albillar 11AM TO 3PM 9AM TO 1PM 9AM TO 1PM Laura Andrews 3:30PM TO 7PM 1PM TO 5PM Mike Andrews 3:30PM TO 7M 1PM TO 5PM Billy Bledsoe 3PM TO 6PM Jessie Bledsoe 3PM TO 6PM Brie Clemens 11AM TO 3PM 9AM TO 1PM 9AM TO 1PM Brigid Derby 3PM TO 7PM 9AM TO 1PM 9AM TO 1PM Ashley Finch 3:30PM TO 7PM 1PM TO 5PM David Finch 3:30PM TO 7PM 1PM TO 5PM Lori Glaspie 3PM TO 7PM NOON TO 3:30PM 9AM TO 1PM Rashida Merritt-Davis canceled Joseph Quijano 11AM TO 3PM 9AM TO 1PM JT Galloway 3PM TO 7PM NOON TO 3:30PM 11AM TO 3PM Spades Lunn NOON TO 4PM NOON TO 3:30PM canceled Thank you in advance for all your help!
  15. Extra Life Kansas City Guild Meeting Notes April 12th 2017 at Dialectic, Inc. Game Day is November 4th TOP INFO: *Planet Comic Con is coming up soon. Schedule will be released shortly. *New shirts will not be ready before Planet ComicCon Kansas City EVENTS: PAWN AND PINT Charity Night (Unofficial Event) Extra Life Organizer: N/A Location and times: Pawn and Pint, April 18th 7PM to 10PM Events: Unlimited Gaming Schedule: Notes: -$5 Dollars for unlimited Play that night, half will go to Extra Life -We will also be recruiting that night, but no set schedule is needed, just show up in your Extra Life shirt if you want to help with the recruitment efforts. PLANET COMICCON Extra Life Organizer: Sean Albillar Kansas City Convention Center April 28th, 29th, 30th Events: Bingo Cards, Penny wars, Schedule: Schedule for PCKC Notes: *If you need to change your schedule, please contact Sean Albillar via Email or Facebook as soon as possible. *Badges are only issued for days you volunteer and will need to be picked up from the Volunteer check in every day. *Mandatory volunteer training will be held on Thursday the 27th at 7PM to 9PM(ish) for Extra Life Staff, please contact Sean or Lora if you cannot make this. This training will show you where to check in and where our booth is. This is a PCC requirement, not Extra Life. *We will be located in the NEW Planet Entertainment Zone(PEZ) *Food vouchers will be available and distributed by Sean Albillar *No prizes for the first BINGO Cards turned in, only the Raffle Prizes of: A month to loot Crate and a $25 gift card to SoPro. FREE COMIC BOOK DAY Extra Life Organizer: David Finch Location and times: Elite Comics, May 6th 10AM to 5PM Events: Recruiting Penny War etc. Schedule: NEEDS VOLUNTEERS Notes: *Slow fun event at a comic book shop out in Overland Park. Come on out and help out. *COMMENT BELOW IF YOU CAN HELP OUT! . MAKER FAIRE Extra Life Organizer: David Finch/Brigid Derby Location and times: June 24th(10AM to 6PM) and 25th(10AM to 5PM) Events: Makers needed, anything you are willing to donate to the booth to be sold for 100% proceeds going to Extra Life Schedule: To be determined Notes: *Only five wristbands available for the weekend, expect long shifts. Additional Information: TRAINING NOTES /BASIC RULES FOR CONVENTIONS: 1) Show up for your shift, if you cannot make it, make contact with the Organizer at least the day before your shift. Contact Info will be provided at the booth, or contact via Facebook. 2) Only Extra Life shirts or appropriate Cosplay at the booths. Cosplay is good in that it attracts people, but do remember we are representing a children's charity. 3) Read over forms submitted to ensure that they are legible and filled out completely. Illegible forms cannot be submitted, all info is needed to put them into the system 4) Dice and Sopro free time are given out only to people who sign up. 5) Come up with an elevator speech to use at the booth. Key things to remember are: -Extra Life is a Gaming Charity -100%of funds raised to go Children's Miracle Network, local hospital KU Med. -We game for 24 hours in November, and looking to sign people up. If you need help, please look over this link to get an idea of what to say: http://community.extra-life.org/forums/topic/4159-elevator-speeches/ PENNY WARS: A simple game, donate money to support your favorite game system. Traditionally coins are considered positive points, while dollars are negative points. (For PCKC, all money is positive points to simplify the game due to crowd size). BINGO: an Honor system game used to draw people to the booth. Small prizes are usually handed out but may depend on crowd size. Idea is that they turn in the cards at our booth and we then talk about Extra Life. Next meeting: May 10th at TBD, event will be posted on Facebook in a reasonably timely manner HAVE ANY IDEAS FOR AN EVENT EXTRA LIFE CAN ATTEND? FEEL FREE TO COMMENT BELOW!
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