As promised, here are the notes from the second meeting. Please accept my apologies and correct me if I have your name wrong!
Extra life guild meeting
Those in Attendance:
Jacob Van Rooyen
Henry, Angie, Ohara, Lisa, Jason Chan, Suzanna, Tracy, Pilon, Maggie Peyton, Nick (The Jedi Guy), Tim Peyton, Nick Steinberg
We started with a basic preamble from Nicole, the jist of which was:
Guild meetings are not intended to be super formal. For the first meeting, we wanted to cover some basic information:
In our recruiting efforts, it’s important to note that all CMN funds raised are raised for the local charity. Nicole has provided a basic coverage plan for CMN in southwestern ontario, which Jacob and Jon will be reviewing to figure out where we can best focus our efforts for recruiting. Our focus is not to be running events, but finding existing events to attend in order to better recruit more people for the guild and for the extra life charity in general. The exec is not here to make decisions on the part of the guild, but to help steer our efforts and make sure that we’re making the best use of everyones time. A basic breakdown of the exec group is as follows:
President Trevor Brimson: Coordinates activities within the guild, works on formal communications and works directly with CMN amd the exec to achieve these goals.
Vice President Jon Pilon: Works with Jacob and the president to find community events, coordinate guild activities, and drum up additional support for the guild.
Vice President Jacob Van Rooyen: Works with Jon and the president to find community events, coordinate guild activities, and drum up additional support for the guild.
Secretary Jacob McCourt: Ensures that proper notes are taken at meetings, handles many of the formal communications for the guild.
Nicole: Our hospital contact for CMN, Nicole helps the exec team cut through the red tape at the hospital.
Group Generated Ideas
An event on (or shortly before) game day to meet with kids, talk to people at the hospital and spread the word and awareness about the charity, the event, and our goals to help sick children Booth at Project Play/Comicon Space at the convention
Monetary contribution from the event (still investigating)
It’s earlier this year, so we should be able to generate support earlier at this event Start an idea thread on the forums, particularly for upcoming events so we know where to focus our efforts. (Post created by Jacob 3/30/2015 http://forums.extra-life.org/showthread.php?3226-Upcoming-Events&p=8416#post8416) Kids expo, sunfest, folk fest and other festivals downtown. Jacob will reach out to Tanya Park, the ward 13 councillor (downtown) for information on who to contact and how to get things going. Reach out to the local cosplay community. Look for online communities locally that might be interested in helping the charity. We can likely gather information from the guild in the recruiting/events thread. Fabian from goodlife will see what kind of support we can get from the goodlife kids foundation. As a group, we should set recruitment goals and strive to beat those goals. The board game walk and cardboard cafe are a strong recruitment opportunity. We need someone to reach out them. Nick volunteered to contact the UWO alumni association. Jacob will reach out to Mike Kasprzak from UWO and Mike Feeney from Fanshawe regarding game dev program support.
Best Practices from other chapters
[*]Follow boston childrens hospital, they’ve been a very successful chapter.
[*]Partner with trade shows for space, contact opportunities
[*]Use buttons and stickers at events to drive attention
[*]Find effective way to delay people by catching their interest, and start the conversation about the charity