Ceraph1216 12 Posted November 18 Here's the notes from the meeting this past Saturday! Attendance: - Sarah - Drew - Ashley - Aaron - Brandon - Damon - Gary - Mike - Dustin - going to talk to Cindy about getting resources from Hank / Children's National to help support table efforts in the DC area - CN is getting good results and it would be great if we could get more help running tables in the DC Metro area. - event channels for next year have been added to Discord - holiday party on 12/14 - laser tag social on 1/18 - paypal pool set up - 2 games - $15 - MAGFest - 1/2 - 1/6 - getting us a marketplace table - MAGFest is selling some dice and hot pants and donating some proceeds (maybe?) - we have free reign over table - silent auction, paid raffle, and donations all okayed - Katsucon - 2/14-16 - Farpoint - 2/21-23 - Johncon - 4/10-12 JHU event - same day as Saturday meeting - very small event, small staff coverage (maybe just set out some fliers) - Awesomecon - 5/1-3 - applications are now open - will probably not hear back until closer - Blerdcon - 7/17-19 - not contacted yet - Otakon - 7/31-8/2 - Cecil Con, Gamescape, and Prattcon don't have dates yet - BGSO will be doing an event next November and will donate all proceeds to Extra Life - expected $3-5k donation - need to run new signage through the marketing committee in time for MAGFest - going to try and arrange more events between the guild and the BGSO and WMGSO organizations - would like to get an insert or have someone speak before the performance to let pople know who we are before they come to the table - more specific signage at the table to start the conversation and we just have to close the signup - very limited time to interact with people - invite them to tour the hospital and have events specifically tailored to networking with these organizations instead of just inviting them to a guild meeting - Goals for 2020: 2020 Leadership Projects ‣ Timecounts Training Video ‣ Discord Training Video ‣ Pitch Video/Training ‣ Overcoming Objections Video/Training ‣ Extra Life Overview & Talking Points Video/Training ‣ Facilitate Committees until they're running on their own ‣ Write Organizational Plan and local Guidelines/Bylaws 2020 Social Committee Goals ‣ Plan and host at least 4 social events ‣ Help with planning of fun meetings - i.e. Holiday Meeting, Year End Celebration, and "Summer Break" ‣ Engage with our local Extra Lifers via monthly hospital/CMN communications and the Extra Life Baltimore Facebook page ‣ Help with planning of pre-Game Day meeting open to the whole community 2020 Marketing Committee Goals ‣ Establish a social media posting schedule with shared responsibility content ‣ Design and order new booth kit ‣ Design signage for raffles and silent auctions ‣ Design and order updated business cards ‣ Design and order updated paper marketing materials ‣ Improve quality of links page ‣ Maintain up to date calendar of Events on Facebook, promote and measure success where applicable ‣ Design storefront for volunteers to order branded gear 2020 Outreach Committee Goals ‣ Facilitate 3 fundraising events with local businesses and organizations ‣ Wingman ‣ Baltimore Gamer Symphony Orchestra Benefit Concert ‣ TBD ‣ Recruit 3 student organizations to do Extra Life fundraising ‣ Connect with Game Stop locations and thank them for their fundraising efforts ‣ Evaluate and develop low-effort opportunities from events, hand-off high-effort/high-reward opportunities to hospital rep - Holiday Meeting - stupid gift exchange - eat food - do some business stuff, but then hang out and play games / do holiday related stuff - white elephant / yankee swap gift exchange - severna park library - 12/14 - some food will be provided but we will assign a potluck style food for each person to bring - bring possibly but not necessarily holiday themed games - Ashley will buy lots of decorations for the room - Extra Life medals are a good draw to the table - if possible get some extras from Extra Life - if not people who are willing to bring theirs to the table would help - April 24th - BGSO concert - May 30th Baltimore War Memorial - BGSO concert - May 16th - WMGSO concert - please remember to RSVP to events on timecounts. It helps us keep track of who worked how many hours and get people the recognition they deserve - on your timecounts hub: - you can check your volunteer hours - bar at the top when you're logged in -> opportunities - left menu -> assignments - committee applications are open all the time - If you are interested in an officer position, applications are open from now until 11:59pm the day before the kickoff - please apply before Feb 1st - marketing committee social post are available to sign up for in week long shifts Quote Share this post Link to post Share on other sites
