Guild Meeting Minutes - April 2019 - Grand Rapids, MI - Extra Life Community Hub Jump to content

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4/19/2019 – The Comic Signal

Members attending:  Bryan, Jen, Erik, Issac, Ashley, Adam, Amy

 

Agenda Summary items:

 

Prior meeting summary - Jen

Review handouts – Amy

-          Positions

-          Budgets/goals

-          Resources

-          Communication

General discussion – all

Committee – Jen

 

Positions – primary positions are President (Jen), Vice-president (Erik), Secretary (Bryan/Lisa).  The formal responsibilities under these positions has been largely disregarded in favor of a more casual sharing of the load.

Budgets/goals – Amy has completed some numeric breakdowns for some initial goals for the guild.  Please see a member or ask on discord if you want to see these values again.

Resources – Amy spent made it very clear we have support from the foundation to accomplish our fundraising goals, including event planning, designers, materials, and so on.

Communication – Numerous emphasis on communication and social media use.

o    Email blasts

o    Facebook – foundation and children’s hospital

o    Event linking/advertising

o    Where appropriate, potential partner sharing

o    Include Amy with any ideas of how she or the foundation office can be of help!

General discussion – There was great discussion on a wide variety of fundraising possibilities, expanding on the prior meetings and getting further details into the events we discussed.  Potter in the park and Coast guard festival are a definite GO.  We worked on some of the details and expanded how the Foundation can assist in making this a better experience and capitalize on the opportunities.  An example includes overcoming security/technology concerns  by having locked down Foundation web devices accessible for booths. For GrandCon we’ll need to come up with a few ways to propose improving the gain for our volunteer time/effort.  The game day discussion had a wide variety of ideas – including having it at another location, better integration of eSports, improvements in fundraising.  Much of the conversation also centered around adding a new targeting a audience –families with one or more individuals who like the game, rather than just the more predominate high school/college age individuals.

 

We are going to try and start having many months with a fundraiser and a greater number of volunteers.  Some events include:

-          Panel on streaming (game focused)

-          eSports college competition

-          High school competition

-          Dice promo at certain events

-          Including miracle network kids and their stories at select events

 

Jen introduced the idea of creating committees specific to our favorite gaming type – currently board games, RPG, and video games to advise and organize based on their passions.

 

Next meeting May 17th at The Comic Signal

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