Guild Meeting Notes 9/5 - Nashville, TN - Extra Life Community Hub Jump to content

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1. Numbers

Money Raised - $12,384 (up $85 from last month)

Registered - 120 (up 20 from last month)

 

2. Game Day with Kids

Today's was great! Microsoft came and brought volunteers. Microsoft also donates per volunteers so we got $200 from that alone. They brought the portable Xbox's with small displays. This would be something really great for us to have permanently if we could get funds or donations for. They'd be more practical than having the big monitors and consoles.

We've also been talking with Child Life about portable equipment that can be used in patient rooms. 

 

3. Grand Ole Gameroom - November 9 - 11

So the event this year is going to have some esports tournaments and gaming outside of arcade games. We've been asked if we'd like to participate somehow so we're going to be the "official" partner for the Fortnite tournament. We need to figure out exactly how we want to utilize this and be present in it. We could charge a couple extra dollars which would go to Extra Life. We're probably not going to actually TO the event but we need to have as much presence there as possible. This IS the weekend after Game Day but please try to sign up to come if you're available that weekend.

 

4. Mid-Week Jam with Platforms - Every Wednesday

Platforms is doing a "Mid-Week Jam" tournament every wednesday. Typically it includes Rocket League and Mario Kart and possibly some others in the future. One of the owners, Luke, said he would be willing to get us involved in it somehow. Typically they charge $5 for entries so we discussed possibly charging $7 and the extra $2 goes to Extra Life. Luke said they've had upwards of $20 every week. This might not be a lot of money coming in but it's at least something and it's exposure and recruitment as well. Right now we're going to partner for the Oct. 10th Mid-Week Jam and see how it goes, possibly do this once a month or maybe more in the future. We'll have advertising details and more about this soon.

 

5. Maker Faire - The Wondr'y October 6th-7th. Setup October 5th 5 p.m. - 7 p.m.

We've secured a booth at the Maker Faire again this year. We'll have a table and we'd like to have some monitors and games setup. We need as many volunteers as possible, this will be a great opportunity to advertise Game Day for streamers and recruitment for signups. Please signup if you're available to volunteer.

 

6. Game Day - Tech Hill Commons November 3rd 

As we've discussed previously, we're making this years Game Day exclusive to streamers, guild members and sponsors. Essentially the main goal of Game Day is to raise money, how do we do that? Primarily by live streaming. Now we need to figure out the best way to execute it and publicize it to streamers in Nashville and Tennessee. We've had issues in the past where we're having to "babysit" our equipment because the event has been opened to the public so we're also doing this to limit any of those issues. While everyone should be fundraising throughout the year anyway, we'll be using this as a celebration, along with a big fundraising push.

Marcus has put together a *short* "application" that we will use to vet people that are interested in coming and streaming for the event. We'll set a fundraising goal that every member will have to raise by Game Day (something like $5 or $10). We'll also set a streaming requirement, like you must stream for at least 2 hours or something. Everyone must bring their own equipment, we'll still try to have monitors from Dell so if you're bringing consoles you won't have to bring your own.

We'll be utilizing the Extra Life Nashville live stream again and we'll still have Miracle Families come and speak, it just won't but fully opened to the public.

We're having a planning meeting TONIGHT September 17th at 7 p.m. on the Discord channel. I apologize that this is such a late notice but if you're interested in helping with planning and logistics please try to be present. I'll be sending out notes from tonight and we'll probably have another meeting in a week or so.

 

7. Game Stop Initiative

As you've probably seen Game Stop is doing a push with Children's Miracle Network right now. If you have the chance please go by your local store and thank them for their support!

 

8. Next Meeting - October 3rd at Tech Hill Commons at 6 p.m.

 

Don't forget to join our discord channel discord.gg/extralifenashville and like us on facebook facebook.com/extralifenashville !!

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