Guild Meeting Notes 6/6 - Nashville, TN - Extra Life Community Hub Jump to content
Lydia

Guild Meeting Notes 6/6

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Guild Meeting June 6, 2018

 

1) Numbers:

Money Raised - $11,320

Registered - 68

An obvious big jump in money from last month. This is because we got our donation from Dell late so it had to be applied to this year, not last. Besides the Dell money it's still about a $300 increase. Great job guys!

Registration jumped around 20 people! This does not include the number of people that signed up at the Dell recruitment event. They still need to figured out how to transfer that to extra-life.org. So there are definitely still more coming

 

2) Game Day

Got a good amount of people today. Casey and Marcus came by! Met a great family that actually has two kids in the hospital.

Both of our TV's are "broken" aka jacked up a little bit. Jarrad is going to work on getting them fixed, or possibly getting new TV's donated via Microsoft, Dell, or Best Buy.

Due to the 4th of July, the next Game day will be July 18th 2 p.m. - 4 p.m.

 

3) Volunteer Opportunity

We're holding this on SUNDAY, June 24th at the hospital from 3 p.m. - 5 p.m. This will be kind of an introductory to the hospital and showing volunteer opportunities for the hospital. We'll also be teaching people "what's next" after they have signed up for Extra Life. This is something we want to heavily promote at Checkpoint as well.

 

4) Telethon

The Telethon was this past Sunday. Big thanks to Brandon for staying the whole time. Setting everything up and even bringing one of his own TV's to use. He even got some air time and promoted Checkpoint! Lydia and Zot presented the check to the hospital and we had a couple of patients come and play some games throughout the day.

 

5) Checkpoint Tennessee

THIS Saturday, June 9th 10 a.m. - 10 p.m. at Tech Hill Commons

  a. Friday Setup

       Lydia, Zot, Casey and Matt will be getting equipment from Dell at 1 p.m. and immediately setting up at Tech Hill. Rick will be coming around 2:30 to setup the boardgame room. Everyone please come and funnel in as you get off work on Friday. We'd like to have as many people help setup as possible and be as efficient as possible so we don't have to stay until well into the night (again.)

   b. Saturday Setup

       Setup on Saturday will start at 8 a.m. Please be there at 8 if you can for last minute things and just overall to make sure we're ready by the time people show up at 10

   c. Registration

        Casey is handling registration. Since this is free we won't have to deal with Eventbrite again so the registration process should be pretty smooth. If anyone is able to help her with registration that'd be much appreciated. She'll have a checklist for anyone that mans the table while she's gone. We'll also be using the yellow wristbands again after people checkin

   d. Schedule/Stream

       We're on the national Extra Life page from 10 a.m. - 2 p.m. If you're streaming during that time no profanity, no vulgarity, no games rated about Teen....yes that includes PUBG.

       We still have a lot of openings for people to stream so if you're interested, even a little bit, please sign up to stream, the schedule is on the discord channel.

       We'll be doing announcements and family stories every two hours. Because this isn't necessarily a fundraiser push we're not going to be focusing as much on money. We'll be talking about getting more involved in Extra Life and recruitment. 

   e. Equipment

       If you have "spare" consoles or games that can be setup to play please bring them. We'll have 20 TV's so let's try to have a console on each of them so kids and just pick them up and play.

   f. Giveaways

       Giveaways will be done by social media interactions. They'll be done at registration. 1 like = 1 ticket, 1 share = 1 ticket, etc. etc. Giveaways are a little slim this year, but that's okay because we want to overload in November.

   g. Food

        Lunch from Panera at 1. Dinner from O'Charley's at 6:15. Big shoutouts to Brandon for coordinating all the food stuff.

 

If you have any questions concerning Checkpoint this weekend please feel free to post it in the discord channel or email Lydia at lydia.mitrevski@gmail.com!

 

6) Next Meeting - June 11th Time and Location TBA

 

 

Don't forget to join the discord channel! discord.gg/extralifenashville

Like us on facebook: facebook.com/extralifenashville

 

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