Guild Meeting Notes 5/2 - Nashville, TN - Extra Life Community Hub Jump to content

Guild Meeting Notes 5/2

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Guild Meeting May 2, 2018


1)  Numbers:

Money Raised - $1,065

Registered - 43

-If you haven't registered for 2018 go do it now! You don't have to be a member of the guild team, but make sure you're registered!


2)   Extra Life Social Media/Community Page

We have a Facebook "Like" page and now we have a Facebook "Group" page. Extra Life - National has created groups for all guilds. Make sure you join it! 

We're going to try to utilize the community page more for things like updates and meeting notes.

We have a guild email!! If you need to communicate with Lydia, Marcus, or Casey it's best to contact this email so we can all see it!


3)   Game Day with Kids

Game Day with Kids is the first Wednesday of every month from 12 p.m. - 2 p.m. at the hospital. Most of the time it's on the stage next to Seacrest Studios, but at times it's in the game room near the patient rooms.

6 kids today!!

We need more participation from the guild. Having more kids than volunteers is a GOOD problem to have. 

We understand this is in the middle of the day, but check with your employer as some companies provide time off for volunteer hours, match donations, etc..

Next game day will be June 6th. The date in July will most likely change because of the 4th of July.

We may look into changing the time frame for this to make better availability for volunteers.


4)   Open Secretary position

We currently have a leadership position open for Secretary. If you're interested please let Lydia, Marcus, or Casey know!


5)   Microsoft Events

The Microsoft store in Green Hills has regular tournaments and events every weekend. They've expressed they would allow us to come to a couple of tournaments and talk about Extra Life, promote Checkpoint. We have a spreadsheet of opportunities. You don't have to stay for the whole event. 


6)   Checkpoint Tennessee

June 9th 10 a.m. - 10 p.m. at Tech Hill

Setup Friday evening time is TBA, and Saturday morning at 8 a.m. We have to be out by midnight. 

Everything will be very similar to Game Day in November.

We're working on an event schedule.

Gabe, Jonathan, and Matt will be working on the broadcast/logistics. If you want to be featured on the live steam, let Jonathan know.

We still need sponsors, so if you know of any company, national or local, that might be interested please reach out to them! If they seem interested send them to us! We're putting together a folder on the GoogleDrive with some items you can utilize to help. Sponsorship packs, one pagers, etc. If you have any questions on how to reach out to your connections please let us know!!!


7)    Volunteer Opportunity

We're working on a communication plan for new Extra Life members. The second people register we want to have a plan of action for them to get involved. We got an idea from the Atlanta guild to do an "open house" twice a year for volunteers. We'd probably have it at the hospital and discuss how to get involved in the guild. We need to bring back sub-committees and if people don't want to be in them they can be general volunteers/recruiters for Extra Life.

We want to try to do one soon after Checkpoint so we can advertise it AT Checkpoint.


8.)   Next Meeting - June 6th at Tech Hill - Week of Checkpoint Tennessee


Don't forget to join the discord channel!

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