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Monthly Meeting - October

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Hey Everyone!  

 

This Month's Meeting: October 15th 2016 - 4pm

Location:  Raiders Esports Center - 49 St Clair Ave W, Toronto ON

RSVPhere

 

This Month's Agenda 

We are hoping to have our meeting and dinner together. Also to check out the space where the Toronto Guild Team is hosting their game day! 

- Thank you to everyone who came out to the meeting, it was nice to hangout and chat afterwards. 

 

Game Day

Partners

Raiders Esports Centre 

  • We have use of the space from Nov 5 noon - Nov 6th 
  • We can come in early to set up, we are planning on 9am on Nov 5th. If you are interested in helping out let @mnra know! 
  • If anyone can bring a fan for game day let us know! It seemed to get pretty warm in there. 
  • We are hoping to have some SickKids Champions visit. 
    • We are hoping they can do little speeches that we can stream to keep us motivated and pumped up. 
    • @SickKids_Tara was asking for three champions, spread throughout the day.  
  • If you are interested in streaming during game day please let @Descrier or myself (@FoxRacingGurl) know. 
    • There is a max of three streamers at one time to keep a stable internet connection. @MDee14 and @Digital_zin will be streaming for the full 25 hrs. ExtraLifeTO account will be the third with Tabletop, events, and blocks of video gaming. There will be a schedule so please plan ahead. 
    • If you would like to stream; we can have your twitch account host or you can ask for a block of time on the ExtraLifeTO account, besides that no other streaming is allowed at the event. Sorry for any inconvenience this may cause.  
    • @GravenTheRed is looking into a pre-alpha game to showcase on a stream by one of us during the event. Deadline for them to confirm access is Friday Oct. 21
  • VR - all money will be donated to the ExtraLifeTO team's account. 
    • Vive will cost $10/30 mins, there will be a signup sheet. 
    • Josh briefly spoke to a gentleman that was at Raiders about getting different types of VR. 
  • We are looking for Volunteers to help run the event smoothly. 
    • If you are interested in helping out please check out here.

401 Games

  • Is lending us a few board games
  • They have donated prizing, see below. 

Riddle Room

  • Lending us their board game collection. There will be people there to help teach the games if needed.\
  • They have donated prizing, see below. 

Microsoft 

  • We are in the process of confirming equipment they will be bringing 
  • They have donated prizing, see below. 

Unconfirmed Partners

EB Games

  • We are asking for a prize pack of some kind 
  • Leadership is put together a proposal for future long-term partnership 

Nerdblock 

  • Is donating 200 NerdBlocks to Game Day Participants.
  • We have asked for some prizes too, possible subscription 
  • We are inquiring about some competition between their company and our members.  

ESAC

  • Leadership had a meeting with them to discuss a partnership in the future
  • We have put them in touch at the national level. 
  • They are hoping to be a hub for video game studios and their partners to bring more awareness to Extra Life across Canada 

Big Viking Games 

  • We met with them and discussed a few of them coming out to our event. 
  • They have already done their 24hr event. 
  • Might do BIG versions of games, details still need to be confirmed. 
  • We are hoping they bring some cool viking swag 
  • We will be asking them to see if they will donate some Viking hats for kids at SickKids! 

Raffle/Prizing

  • How to Enter into the Raffle 
    • +$20 entry donation = 1 Ticket 
    • Every $20 you raised for SickKids as part of the ExtraLifeTO team on Extra-Life.org = 1 Ticket 
    • Every $20 spent at Raiders on food/drinks = 1 Ticket 
  • Claiming Prizes 
    • If you are not present for the draw you can still claim the prize. 
    • If you cannot meet up with one of the Guild Leadership and want the prize shipped, you are responsible for shipping costs. 
  • 401 Game's Donation 
    • 1x Pandemic Legacy (Blue) 
    • 2x Codenames Pictures w/alternate art promos + $20 401 Games Gift Card
    • 1x Agricola New 2016 Edition + $20 401 Gift Card
    • 1x Munchkin Sketch Edition (exclusive, not sold officially in stores) + $20 401 Games Gift Card 
    • 1x $40 401 Gift Card 
  • Riddle Room's Donation 
    • 5x $50 Escape Room Vounchers which includes 3 items for breaking in their new Rage Room 
  • Microsoft
    • 1x Xbox One Halo Console + Recore Game* 
    • 1x Xbox One Halo Console + Gears of War 4* 
    • * One of these prize packs will be an ExtraLifeTO team exclusive raffle. (You must be officially registered as a member of our Extra Life team and playing for SickKids)  

 

Other Things

Thunderclap

  • Be sure to plead your support and donate a social media post! 

T-Shirts/Hoodies

  • @aerynstarr has them ready for pick up! 
  • A bunch of us got them at the meeting. 

Twitch Stream 

  • We have set up Auto Hosting to any of the members who have expressed interest. 
  • If you aren't on the list let us know. 
  • Please feel free to come hangout on the twitch stream and chat with any of us while we are streaming! 

Holiday Auction

  • We were hoping to keep the fundraising going past Game Day. 
  • A possible idea is to do an auction 
  • Dependent on the content, market it towards finding that perfect nerdy something for the gamer in your life.
  • If anyone has ideas, prize donations, and/or can make something pretty cool let us know!  

Microsoft Store Events

  • We need more people to help run twitch streams at the different stores (Yorkdale and Eaton Center) 
  • Mostly Pre-release/ special events, possible Game Dev talks. 
  • Please let us know if you are interested in helping out so we can get you partnered up with one of the stores. 
  • We wouldn't be doing any events besides the one Marcel is doing until after Game Day. 

 

Guild Member Updates

@MDee14

  • Hosting an event at Raiders on Nov 26th (I will post a link to a calendar post on here once I have all the information!) 
    • Focused on Twitch Streamers and Game Dev. Social/Networking event. 
    • There will be some sponsor prizes (Steele Series and Discord) 
    • All money donated will go to Extra Life 
  • Microsoft Event at Square One - Halo Tournament 
    • Sunday Oct. 23 Noon 
    • Will be giving away 2x $15 Xbox Gift Cards while streaming 
    • Schoolyard style team battle. All skill levels welcome. 
    • Free Entry, the more people the better the prizes. 

@PsycheDiver

  • Scare For a Cure (Haunted House) 
    • Oct. 31 - 7pm
    • 1 Plover Heights, Woodbridge 
    • All proceeds go to SickKids
    • @SickKids_Tara is hoping to come out and rep SickKids/Extra Life 
    • Anyone else who wants to come help out and spread the word of Extra Life let us know! 
Events

Oct 16 - EvE Tournament at Good Game Bar 

Oct 23 - Microsoft Event at Square One

Oct 31 - Scare For a Cure in Woodbridge

Nov 5 - Game Day

Nov 26 - Twitch/Game Dev Event at Raiders

 

Next Month's Meeting: November TBD 2016

Location: TBD

RSVP: TBD

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Hey guys. I haven't been able to attend the meetings. But I was wondering what kind of gaming is going down at the game day event? I do play PC, but I mainly play PS4.

Sent from my SM-G920W8 using Tapatalk

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Hey @Wisecraker,  Riddle Room is bringing their boardgame library to borrow and play at the event, and the Microsoft stores are providing 8 xbox consoles to play on.
Raiders also has 24 computers that you're able to use as well :)

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1 hour ago, Rhaenys said:

Do we have the minutes yet? I'm wondering how we can get the shirts before the game day.

Posted! :D 

I was editing them when you posted this haha! 

 

@robhj I don't think we will be doing another order for a bit, but @aerynstarr would know better. 

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Hey guys!! 

 

We have a question for you! We want to know where we can recruit new passionate Extra Lifers like yourself and I'm planning on doing some outreach from SickKids next week: 

 

- Who are the YouTubers you watch?

- What magazines or websites do you read regularly?

- Are there blogs you read and follow?

- Any other ideas for who I can reach out to for raising awareness about Extra Life game day? 

 

Thank you!! 

Tara

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Hey @Wisecraker,  Riddle Room is bringing their boardgame library to borrow and play at the event, and the Microsoft stores are providing 8 xbox consoles to play on.

Raiders also has 24 computers that you're able to use as well

Thank you for the reply aerynstarr!

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On 10/20/2016 at 3:27 PM, SickKids_Tara said:

Any other ideas for who I can reach out to for raising awareness about Extra Life game day? 

 

I'm going trick-or-treating with little ones so instead of asking for candy I was going to have a donation box and hand out flyers to people who are interested! 

 

I'm not huge into following any youtubers or blogs. I'm going to try and reach out to some of the facebook groups I'm in. 

 

Also I updated the links to the upcoming events in the meeting mins! 

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just thought of this!!!

 

if ppl wanted to bring handhelds to play, will there be a place to charge them??

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