FoxRacingGurl 59 Posted August 25, 2016 Hey Everyone! Here is the new thread where meeting minutes will go. Be sure to check back here for anything you might have missed. Next Meeting: September 17th 2016 Location: Page One Cafe 106 Mutual Street, Toronto ON RSVP: here This Month's Meeting Minutes - August 25th at 401 Games Guild Leadership Thank you to Aileen and Raj for their amazing work getting the guild off the ground and well on its way. We wish them all the best in their new occupations and glad to see them still active members of our team. Introduce Erin (President), Maria (VP) and Jess (Secretary) Guild’s Goal Recruitment - recruiting is our main focus at events. End date is December 31st but we want them before Game Day (Nov. 5th) For exact recruitment number message guild leaders Quick facts about our target demographic 75% male 83% of participants are between 18 and 38 Ipads/Extra Life app registers people as participants of Extra Life Will send them an email within the next week thanking them for signing up If people don’t want to be signed up as a participant they can unsubscribe, or they can use the new survey and not agree to the boiler plate information that states that they will be signed up for the program and our Guild e-newsletter Demo of new survey for iPad Erin will look into seeing if it can be on more than one device We got a discount for being a charity The new survey will have a spot to say who helped them today (tracking how many people each of our members can sign up) Microsoft Meeting with the store in Square One They sent us a schedule of all the different events they plan to do before the end of this year. They hold a lot of their events in Celebration Square, average crowd is 200 people They would also want us to reach out to indie devs or other people in the gaming industry that would be interested in coming to talk to people about getting into the industry and maybe promoting more women to join the field. Teaser on prizing Possibly for guild members who perform the best / Raffle Swag Updates on tshirts/hoodies Hoodie / T-shirt Looking into collecting funds then should have them printed before next guild meeting Require everyone to submit sizing in forum Dice Waiting to hear back from Panda, they talked with the National team and are dealing with them first. Social Media Discord Used for general communication, bonding, gaming Facebook group Reflect the same things as the forum but people will see it more often Twitter Follow our team and retweet, please! Twitch There has been a growing interest in creating our own channel that we can stream weeks leading up to game day. Would be our main stream for game day Marcel is our go-to person for any questions we have about it. Leadership is going to help put him in touch with the Extra Life Stream Team Other Tax Receipts are clean cut, person donates they get on in return Gift Confirmation we are allowed to thank the person who donated, and possibly co-brand, social media promote, etc. Raiders Front section a bar, back section gaming area Looking into it for Game Day Charge to come in / donation Possible meeting area for the guild in the future Currently an employee is looking into logistics (being open 24hrs) Events September 11 - Guild Appreciation Day Waiting for Tara to come back for more information, will post about it once we find out Most people are interested in coming to the event September 17 - Tabletop Games Day Extra Life Event Link Meetup Link 10% of the drink sales and board game auction will be donated to our team Custom drink for our event Looking for some volunteers to help out with donations, talking to people, etc. TIFF is happening during the same weekend/week September 25 - Barrie Gaming Convention (Justin) Noon - 6pm Organizers will keep us in the loop about other events they do Coordinate with Tara to get Justin the Heart Block booth September 18 - Prep for game day Sounds like an Online event Stefanie will look into it and get back to us. September 1-4 - Fan Expo (Last thing we talk about) Make sure IPads are charged Binders Maria is making two binders that will be at each of the main events for the year. It will serve as a quick reference for all volunteers. Recruitment goals for that event, 30 second pitch, place to put business cards, notes section, schedule, contact list, etc. Any suggestions are welcome! Cosplay First Aid This will be at our booth, Jess has extras of most things if anything runs out please notify her. Depending if it’s helping the booth then we might invest more into it. We are looking into getting a custom sticker on it. We might get someone to dress up in lab coat and be Dr. Cosplay Share this post Link to post Share on other sites
robhj 39 Posted August 27, 2016 are there mins from the last meeting? missed it. 1 Share this post Link to post Share on other sites
aerynstarr 70 Posted August 28, 2016 On 8/27/2016 at 3:07 PM, robhj said: are there mins from the last meeting? missed it. Hey Rob, They will be posted shortly:) Share this post Link to post Share on other sites
SickKids_Tara 53 Posted September 5, 2016 Hey guys! In re: to September 11, I am just waiting on some final confirmation from the hospital will have full details available by mid-week! In the meantime, please save 2-5pm for time at the hospital Share this post Link to post Share on other sites
