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Daddywarrbux

Booth Setup Idea and discussion thread

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   Hiya! This thread is to discuss ideas for what we can do to improve our presence at conventions to have a more organized, engaging, and professional presentation. At the last meeting (I attended) some ideas were thrown around that were good ideas and I'd like to put them into writing and flesh them out further.  I've included pictures of other Extra Life booths for reference (shamelessly taken from the official pages or from google) Those images can be viewed Here

So here are some things to consider:

  • Our booth kit includes promotional materials
  • There are some game related decorations we could use
  • @CAWZY often brings a laptop, monitor, and controllers to use
  • We have a tablecloth and a backdrop on order (although I can't remember what @LifeSalubrity had said about the color/design) 
  •  

Technology at our Booth

   The use of technology is extremely important. The laptop that Cawzy brings is useful because we can play games on it and that increases the level of interaction we have with convention-goers and draws people towards us. It is also nice to be able to show commercials/testimonials about Extra Life, feature Extra Life streamers, and useful for being able to register people on the spot. While it is true that we are able to register participants on our phones with the app I feel people are more wary about giving out their personal information to some random guy with their phone then an organization, if that makes sense. 

   As beneficial as it is to have the laptop it does have it's own set of challenges. Our booth needs to be located next to an outlet, the venue would need internet access, and Cawzy would need to bring his personal property to the convention and risk it being damaged; in addition to it simply not being available if Cawzy is not available or him leaving it with somebody.  Now I could make a comment about how great Cawzy is and that he would do his best to make it available and that he trusts us enough to do that, but that's not the point.  It would be best if everything was contained in the booth kit so that it was always available and owned by the guild.  I'd like to now list my ideas on what we need without the presumption of how to get them.  That is something we can discuss at a later date and whether or not it is something we could purchase or something someone is willing to donate as I know from previous discussion we have people who are generous and willing to provide the items for the guild. 

  • Laptop
  • Monitor
  • Controller (preferably wireless with adapter)
  • Mobile Hotspot (if internet is not available)
  • Spare Laptop Battery (if access to electrical outlet is not available)
  • Printer/Ink/Paper*
  • Camera/Webcam*

   Something I've noticed in some of the pictures(#'s 2,3, and 7) that could be considered as an alternative to the laptop/monitor/hotspot setup would be a tablet with a data plan. Any device with a long battery life and mobile access would be useful for registering participants and could be used to showcase videos and Extra Life streams as stated above. 

* Cawzy has an idea about using printers to generate game-related background of a donors choice as an incentive for donations as events. Maybe he can elaborate in reply to this post? 

 

Organization

   I am a little OCD. The #3 and #7 pictures stand out to me. They look neat, everything is arranged in rows, and their table is free of clutter. The one thing that stands out to me about all the different setups is that sometimes less is more. We have a variety of materials available (tri-fold pamphlets, full sheets, buck slips) but with all of those items having the same information on them I feel as if it might be better to only include one type of material on our table at a time in order to have a more concise, streamlined presentation. One thing I noticed was that if multiple types of materials was available some people would take a variety because it was available, which is redundant. 

   Another thing I've noticed from other examples that we are lacking is a "donation jar".  If you look many of the pictures have some kind of slotted container branded with the logo. Picture #1 has three jars competing to see what community can generate the most between Xbox, Playstation and PC (which I kind of love).  I think a jar that people can just walk up to and stick money in would be useful for three reasons: not everyone wants to participate and a jar would make it so they could contribute and leave without interaction, people need to be able to see that we take donations, and people are usually willing to spill their loose change or a couple small bills into a jar. 

 

This post is getting long and ranty, so I am going to wrap it up with a proposed "table space" layout.  Please keep in mind that these are just my ideas and suggestions. If you think of something else or have a different idea please comment below.  

layout.png

People who have volunteered to give the following: 

  • Laptop - Cawzy
  • Monitor - Daddywarbux: Emachines E182h LCD Monitor
  • Controller - 
  • Mobile Hotspot - 
  • Spare Laptop Battery - 
  • Printer/Ink/Paper* - Cawzy
  • Camera/Webcam* - 
  • Tablet - Daddywarrbux: Acer Iconia Tab A100

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I like it, and if we have the resources could set up a tablet/laptop for sign ups on the other side of the info materials.

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I might be able to get a laptop that we can repurpose for this.

 

I still want to do the Green screen Picture thing I've mentioned before.  I can get ComDoc to loan a small Xerox printer for when we go to that.  That way its higher quality and we dont have to pay for it.

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On 8/5/2016 at 11:37 AM, CAWZY said:

I might be able to get a laptop that we can repurpose for this.

 

I still want to do the Green screen Picture thing I've mentioned before.  I can get ComDoc to loan a small Xerox printer for when we go to that.  That way its higher quality and we dont have to pay for it.

Neat! updating OP for clarity. Think you can look into it and get a definite one way or the other before the Sep. meeting? 

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1 hour ago, Daddywarrbux said:

Neat! updating OP for clarity. Think you can look into it and get a definite one way or the other before the Sep. meeting? 

Yeah, I just asked.  ComDoc has none they can donate.  Im going to look around and see if I can find one elsewhere.

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