Meeting Summary - August - Grand Rapids, MI - Extra Life Community Hub Jump to content

Meeting Summary - August

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Grand Rapids Guild Meeting


July 7, 2016 6:00 PM





Phil Brossia, President


John Wolff, Vice President


Aaron Gutchess


Amanda Wolff


Erik Varga


Erik Perkins


Mrs. Perkins



2016 Events


  • Marmalade Dog (March 18-20)
    • 6 total recruited


  • International Table Top Day April 30th
    • 0 recruited


  • Google I/O Extended May 18th
    • 4 recruited (locked down TVs for game day)


  • J-Fax eXpo 20 June 24-26
    • Refused to let us have a booth this year, told us maybe next year


  • Gr8Bit July 1
    • 0 recruited (got connected with Nintendo rep for game day)


  • Balloon Festival (Newly Added)
    • 6 recruited


  • Mini Maker Faire (Newly Added)
    • Partnering with OST games for this one


  • S.S.Kaizoku Con in Muskegon


  • GrandCon September 16-18
    • Locked down
    • A tighter partnership with these guys is being worked on too


  • Comic Con (October)
    • Locked down



  • Old Business
    • Balloon Festival (6 recruited)
    • Numbers: $2176.00 with 99 participants (up 25 from last month)
    • Still no update on the nap room for game day
    • Extra Life Dice fell through for us.  The payment was going to be too hard to get through audit.  We may try to get acquire them on our own, but I am not holding my breath.
    • Miracle Treat Day was a huge success for CMN.  1732 employees pre ordered which is up 300 from last year.  My building had 65 participate and we raised an additional $60 that we gave directly to CMN.
    • Nobody played in the Indie game tournament on the 29th
  • New Business
    • Slack is now being used as primary source to communicate day to day.  Stuff will still be posted to community site and Facebook too.
    • Mini Maker Faire August 20 and 21 is covered between Phil and the partnering OST gaming guys.
    • Food Update
      • Amanda has secured Jimmy Johns donation for 2 platters
      • Erik V said he could take care of a lot of other food (see action items)
      • We still need coffee and doughnuts for the morning and a large amount of caffeine for the rest of the day (see action items)
    • Console Update
      • John is going to firm up the details but it sounds like Vidiots is going to help us out with all the consoles (see action items)


Action Items


Everyone More Caffeine!!!!

Phil will lock down who the sponsors are and get started on flyers

Phil needs to bug Jim about Tim Hortons for coffee in the morning

Phil add a game day slack channel (done)

Phil to hit up Jim about t-shirts for game day

Erik V lets get a plan locked down for the 3 meal times morning, early afternoon, and later in the evening, along with snacks along the way.

Amanda get the details to Jimmy Johns so that is locked down all the way

John get the consoles locked down from Vidiots



If I left anything off feel free to comment below.

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