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Lancemanon

Guild Meeting Minutes

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Hello everyone!

I will be posting all the monthly Guild meeting minutes under this topic. So if you miss a meeting, or just want to get refreshed on what was discussed and any goals that may have been set, look no further!

 

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No more scrolling down to find the latest Meeting Minutes, yay! - Graydon

 

Latest Minutes: October 10th, 2017

 

 

Past Minutes:

September 19th, 2017

August 8th, 2017

July 11th, 2017

 May 9th, 2017

April 1th, 2017

March 14th, 2017

January 10th, 2017

December 13th, 2016

November 8th, 2016

October 11th, 2016

September 13th, 2016

August 9th, 2016

June 9, 2016
May 9, 2016
April 18, 2016
March 9, 2016
January 12, 2016
November 11, 2015
November 3, 2015
October 13, 2015
September 8, 2015
August 10, 2015
July 13, 2015

 

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July 13, 2015

 

Present:

Joshua Easton, Matthew DeFoor, Taylor Deas, Chris Boston, Cameron Ogletree, Vincent Aponte

Regrets:

None

Next meeting:

 

August 10, 2015, 6:30 pm, Gods & Monsters (Suite E8, 5250 International Dr, Orlando, FL 32819)

 

1.       Announcements

·         Zelda Symphonic Concert Series recruitment event coming up on 7/18/2015 at 7:30pm at the Doctor Phillips Center for the Performing Arts.

 

2.       Discussion

·         Fireworks on the Lake 4th of July celebration in Orlando would be a great recruitment opportunity next year. (Or possibly Sci-Fi 4th celebration in Celebration, FL if this still exists)

·         Focus on setting up recruitment events, even if you personally cannot make it.

·         Figure out a solid day of the week and time of night to create a consistent Guild meeting time from month to month. This should allow people to plan in advance and draw more attendees.

·         Set up recruitment events at tournament and game nights at comic stores, etc.

·         Recruitment Brainstorm:

o    Food truck events

o    Beerfest events

o    Anime Festival Orlando

o    Space Coast Nerd Fest (April)

o    Otronicon (Jan-Feb)

o    Cloak & Blaster, Player 1, Geek Easy

o    Game + tournament nights at various establishments (e.g. Cool Stuff Games, Gods & Monsters, etc.)

o    Marathon RECRUITING (not fundraising)

·         At recruitment events, make sure you push sign-ups for Extra Life supporting Children’s Miracle Network, NOT ARNOLD PALMER. You can suggest they sign up to support Arnold Palmer afterwards if they are interested.

·         Upcoming Game Releases:

o    Madden NFL 16 + Gears of War: Ultimate Edition (8/25)

o    Disney Infinity (8/30)

o    Metal Gear Solid V: The Phantom Pain (9/1)

o    Forza Motorsport 6 (9/15)

o    FIFA 16 (9/22)

o    NBA 2K16 (9/29)

o    Rainbow Six: Siege (10/13)

o    Assassin’s Creed Syndicate (10/23)

o    Halo 5: Guardians (10/27)

o    Call of Duty: Black Ops III (11/6)

o    Just Cause 3

o    Fallout 4 + Rise of the Tomb Raider (11/10)

o    Star Wars Battlefront (11/17)

 

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August 10, 2015

Present:

Joshua Easton, Matthew DeFoor, Taylor Deas, Vince Aponte, Mike Johnson, Cameron Ogletree, Paul Tully

Regrets:

 Christopher Boston

Next meeting:

September 8, 2015, 6:30pm, Gods & Monsters

1.       Announcements

Recruitment Event Notices:

·         Looking into OrlandoiX, an entertainment convention coming to Orlando in October. I need to follow up as I did not receive a response from my first contact. Possible 80,000 attendance over 4 days, Rick says the official booth is a possibility if we get permission.

·         Blogger conference at Universal Thursday 9/3.

·         Free Play Orlando a possibility. More mature scene.

·         Gamestop also possible, but as they support St. Jude’s, we are unsure about it at this time.

·         Cloak & Blaster is a good venue, but have seemed non-commital as of late. Still looks hopeful for the future.

2.       Discussion

·         Diversely Geek attended the meeting. We will be collaborating with them for future events. Search for them on Facebook! There will be a meeting at G&M on Thrusday, 8/18.

·         Rangers Stop, a Power Ranger’s Convention 11/13-11/15

·         Daytona Beach, FL convention, three days long. Details to come.

·         Doctor Who event 9/18 with Diversely Geek. Will get details.

Madden NFL 16 and Gears of War: Ultimate Edition to launch on 8/25. Keep a lookout for a midnight launch event at the Microsoft Store in Mall at Millenia.

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September 8, 2015

Present:

Joshua Easton, Matthew DeFoor, Taylor Deas, Cameron Ogletree, Mike Johnson, Chris Boston, Chris Joya, Clifton Nantz, Greg Scates, Justice Cisco

Regrets:

Vince Aponte

Next meeting:

October 13, 2015, 6:30pm, Gods & Monsters

1.      Announcements

·        OrlandoiX has not yet responded to the multiple emails I have attempted to send. We will try to get in touch through Amanda, and if need be, Rick.

·        Attended Family Forward Conference last week, secured 15 recruits, 1 in Orlando over 2 hours.

·        140 registered participants with $4,300 raised in Orlando.

·        Hospital Tour will be happening soon. Details to come.

·        Downtown Library, Melrose Center (podcast setup).

·        Gods & Monsters Podcast, September 23

·        Have not heard from Diversely Geek about podcast, but will get in touch about it.

·        New Members: Chris, Clifton, Greg,

2.      Discussion

·        November 7th is rapidly approaching!

·        Went over some things in the updated Guild Handbook

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October 13, 2015

Present:

Joshua Easton, Matthew DeFoor, Taylor Deas, Cameron Ogletree, Vince Aponte

Regrets:

 None

Next meeting:

November 3, 2015, 6:30 PM, Gods & Monsters

1.      Announcements

·        2050 Daytona Beach is happening! Oct. 30th – Nov. 1st. Arrive at 9am Friday Oct. 30 for set up. Tear down TBD on Sun Nov. 1. Need volunteers for single or multiple days.

·        22 sign ups by Cameron Ogletree at the Speculative Fiction South East Convention.

·        Joshua Easton and Amanda went to OrlandoiX with guest passes, attempted recruiting and networking.

2.      Discussion

·        Halo 5: Guardians launches Oct. 27th 12:00 AM. Need volunteers to recruit.

·        Fallout 4 launches November 10th 12:00 AM. Need volunteers to recruit.

·        November 12: Gametime at Arnold Palmer with the kids. Time TBD.

·        Vince’s company hosting a 24 hour gaming event Oct. 29-30 4pm – 4pm. Needs game/system donations and volunteers.

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November 3, 2015

 

 

Present:

 

Joshua Easton, Matthew DeFoor, Taylor Deas, Cameron Ogletree, Justice Cisco

 

Regrets:

 

Vince Aponte

 

Next meeting:

 

November 10, 2015, 6:30 PM, Gods & Monsters

 

1.      Announcements

 

·        Taylor Deas & Cameron Ogletree attended the 2050 Daytona Beach convention over the weekend. They recruited 50 people over three days. Will look into going back, but the turnout and reception wasn't great.

 

·        Attended the Halo 5 launch event to recruit. We recruited approx. 34 people.

 

·        Ground Xero Gaming attended the meeting.

 

2.      Discussion

 

·        Game Day is less than a week away! Don’t forget, Novemeber 7th, this Saturday, is the big day. Play your hearts out and raise that money!

 

o   Take breaks!

 

o   Make sure you eat and drink lots of water. Mountain Dew is great for reasons, but not as good for running a body as water is.

 

o   If you start to feel any discomforts from lack of sleep, be smart, and take a break or finish at a later time.

 

·        Holiday Matsuri Con is December 18-20. We have our volunteers currently set.

 

·        Gods & Monsters Event Outline

 

o   Either November 13, 15, 17, or 20. If 13th or 20th, 12pm – 12am. Other days would be Open – Close. (20th preferred)

 

o   Smash Tourney on main projection. Possible $5 entry fee. Ask G&M about gift certificate for tourney winner and runner(s) up.

    Free general play stations, donation recommended however.

Edited by Lancemanon

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November 11, 2015

Present:

Joshua Easton, Matthew DeFoor, Taylor Deas, Cameron Ogletree, Vince Aponte

Regrets:

 

Next meeting:

December 9, 2015, 6:30pm, Gods & Monsters

1.      Announcements

·        Arnold Palmer is currently at $26,083

·        337 gamers in Orlando

2.      Discussion

·        Gameday happened!

·        Taylor will be following up with Microsoft to possibly attend Star Wars Battlefront launch event on November 16-17

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January 12, 2015 

Present:

 

Joshua Easton, Matthew DeFoor, Taylor Deas, Matt Holden, Caitlin Edbauer, Cameron Ogletree

 

Regrets:

 

Vince Aponte

 

Next meeting:

 

February 9, 2016, 6:30pm, Gods & Monsters

 

1.      Announcements

 

·        2016 Guild Launch Event on Friday January 27 from 2-6pm.

 

·        Orlando ended 2015 at about $52,000 raised from 350 gamers.

 

2.      Discussion

 

·        Talked with Tracy, the event coordinator from Gods & Monsters about our 2016 launch event.

 

·        Rooster Teeth’s Lazer Team screaning opportunity.

 

·        We still have not heard from MegaCon about attending.

 

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March 9, 2016

 

Present:

Matthew DeFoor, Taylor Deas, Cameron Ogletree, Kitty Aldrich, Joshua Easton

Regrets:

 None

Next meeting:

April 12, 2016, 6:30pm, Gods & Monsters

1.      Announcements

·        We have a spot at Florida Anime Experience Friday April 22.

·        Conjure convention delivered about 30 recruits.

2.      Discussion

·        Space Coast Nerd Fest coming up on April 16. This will be our next major recruiting event. We have been given a room to ourselves for both days. 

·        Need to contact Clermont Comic Con for a booth spot.

·        Talk to Rick about Wizard World Con.

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April 18, 2016

 

Present:

 

 

 

Joshua Easton, Matthew DeFoor, Taylor Deas, Cameron Ogletree, Lilly Murray, Richard Scates, Slone Scates, Widmarck Luberisse, Matt Holden, Victoria Hardman

 

 

 

Regrets:

 

Vince Aponte

 

Next meeting:

 

May 9, 2016, 6:30pm, Gods & Monsters

 

1.      Announcements

 

·        Starting April 30th, the Extra Life Orlando, FL Facebook group will SRICTLY be posting links to the Extra Life Orlando Guild section of the community site. It will no longer include any text regarding guild events or business. This is a nationwide requirement for all Facebook groups.

 

·        Guild regular Cameron Ogletree has recently been offered and accepted a newly created officer position as our Event and Entertainment Coordinator. Along with doing what he usually does with us, he will be focuses his efforts on securing recruitment events.

 

·        Lastly, our Master in Chief, Jeromy ‘Doc’ Adams is now the Vice President of Innovation at Children’s Miracle Network. Also, the Children’s Miracle Network Community Manger position, held by Rick Heaton, has been eliminated, and he is no longer with the company. He has already accepted a position with Able Gamers, and we wish him the best of luck with a great charity!

 

2.      Discussion

 

·        We will be attending Earthday Birthday this Saturday, April 23 to recruit. There are two tickets for volunteers, one of which is taken.

 

·        We are also in contact to attend Florida Anime Convention this weekend, April 22-24. I will post updates right here on the community site regarding this convention and any volunteers we might need.

 

·        What might as well be our home venue, Gods & Monsters where we hold all of our meetings, is celebrating their one year anniversary! We have been invited to set up a table and recruit at this event on Saturday, June 11th, and we need as many volunteers as possible for this.

 

·        Matt Holden and Victoria Harman will be running International Tabletop Day events all day Saturday, April 30 at Campus Cards and Games across from UCF. We are looking for volunteers to help out with Extra Life recruiting at this event.

 

·        We had a pretty good turnout tonight, so we will be keeping the meeting on the second Monday of every month for now.

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May 9, 2016

Present:

 

Matthew DeFoor, Taylor Deas, Cameron Ogletree, Matt Holden, Victoria Hardman Richard Scates

 

Regrets:

 

Vincent Aponte

 

Next meeting:

 

June 13, 2016, 6:30pm, Gods & Monsters

 

1.      Announcements

 

·        Our local CMN rep Samantha Goldmacher was here at the meeting to introduce herself and see how she can help us grow the guild and Extra Life as a whole.

 

·        God’s and Monsters anniversary on June 11th. This is our next recruiting event.

 

·        God’s and Monsters has Friday Night Magic every week where we need volunteers.

 

·        Joshua wants to host a game tournament at God’s called #ForTheKids magic. He is waiting for approval from the magic board Wizards.

 

·        We have been confirmed for Holiday Matsuri December 16-18 at the Marriot World Center. We have a space in the vendor hall, and our own area in the gaming room. The benefit ball which will support us, and a panel we have been invited to take part in.

 

·        Emails have been sent to both Clermont Comic, Florida SuperCon, and Star Wars Celebration in April 2017. More information on these soon.

 

·        CEO Gaming Tournament Prologue at Gods & Monsters is a possible upcoming event. We will discuss this further once we have confirmation.

 

·        The CEO Main Tournament event here in Orlando is another possible event, however we must contact the Tampa CMN office to clear up a possible hiccup.

 

·        The Gainesville guild has asked for some assistance in both getting a table and recruiting at Ocala Comic Con in early June.

 

2.      Discussion

 

·        Since our last meeting, the Orlando area is showing an increase in gamers of 6 to a total of 75, however this should rise once our signups from events get loaded into the system.

 

·        We should look into AmStar Theaters to having a table at movie launches.

 

·        Our CMN reps will be looking into multiple venues such as Best Buy and Microsoft to see how we can work with them in the future.

 

 

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June 9, 2016

 

Present:

 

Joshua Easton, Matthew DeFoor, Taylor Deas, Cameron Ogletree, Richard Scates, Justice Cisco

 

Regrets:

 

Vince Aponte

 

Next meeting:

 

July 12, 2016, 6:30pm, Gods & Monsters

 

1.      Announcements

 

·        Joshua Easton is moving and will be dropping his position of President.

 

2.      Discussion

 

·        There will be an open application going out, available to anyone interested in applying for any of the three officer positions within the Guild: President, Vice President, and Secretary.

 

·        The Gods & Monsters Anniversary celebration is this Saturday, June 11th from 11am – 1am Sunday. We have a table there all day recruiting, and all volunteers are welcome!

 

·        We are still trying to get in contact with some other events coming up this month and in July. We will of course update the forums if we get accepted.

 

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August 9, 2016

 

Present:

 

Taylor Deas, Cameron Ogletree, Graydon Scates, Sam Goldmacher, Kitty Aldrich, Vince

 

Regrets:

 

Vince Aponte, Matthew DeFoor

 

Next meeting:

 

September 13th, 2016, 6:30pm, Gods & Monsters

 

1.      Announcements

 

·        Year to Date Totals - 180 participants and $9,333 raised.

·        This month’s recruitment goal - 40 recruits.

·        The guild will be putting together a welcome packet (digital and physical) to hand out to new recruits.

 

2.      Discussions

 

·        Planning a guild event at UCF campus:

         ·        Late September/early October (exact date to come)

         ·        Looking at 4:00pm and/or 6:00pm (exact time/s to come)

 

·        Planning a guild event at Full Sail Campus:

         ·        Need to contact DECA instructor supporters and/or other faculty contacts.

 

·        Planning a guild event at Valencia campus:

         ·        Cameron to contact Head of Honors.

 

·        Following up with the Microsoft store regarding a table for events at Mall of Milennia/Florida Mall:

         ·        Need to contact Jessica Ramon.

 

·        Forum usage:

         ·        Goal to make the forums more active (minimum 2 posts per week).

         ·        Taylor to post guild goals and status updates.

         ·        Graydon to post guild meeting notices and minutes.

         ·        Cameron to post event updates.

 

·        Plans for game day 2016:

         ·        Exploring an event space for the guild to gather at and play together.

         ·        Need to inventory available equipment for gaming/streaming.

         ·        Need to contact Gods & Monsters about donating space.

         ·        Need to contact EA about donating space.

         ·        Sam wants to come game with us.

         ·        Streaming Lightsaber duels?

 

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September 13, 2016

 

Present:

 

Taylor Deas, Graydon Scates, Vince Aponte, Matthew DeFoor

Regrets:

 

Cameron Ogletree, Sam Goldmacher, Kitty Aldrich, Vince

Next meeting:

 

October 11th, 2016, 6:30pm, Gods & Monsters

1.    Announcements

  • Year to Date Totals - 205 participants and $10,279 raised
  • Annual recruitment goal - 400 recruits (195 to go)
  • This month’s recruitment goal - 70 recruits
  • Welcome packet unveiled

 

2.    Discussion

  • Forum use:
    • Once again, use the forums more, no more Facebook chat except for urgent business. If Facebook chat is used for urgency it should still link to forum threads where possible.
  • Our presentation for UCF needs a powerpoint created:
    • Taylor is getting a template from Vince.
  • Game day planning continued.

 

3.    Events

  • Tabletop Appreciation Day Sept 16th - Sept 18:
    • We discussed whether or not we could do an event on such short notice, Taylor is talking with Gods and Monsters, Graydon reached out to Matt Holden and IGA.
  • FIS 28-hour marathon Sept 29th 12:00pm - Sept 30th 4:00pm:
    • Vince Aponte let us know about this event happening later this month and said we would be able to recruit there he just needs a head count. This event is business casual attire.
  • Pokemon Go Lake Eola Meetup Sept 24th 7pm-10pm:
    • Need head count.
  • Orlando Maker Faire Oct 22nd - Oct 23:
    • Graydon contacted them, they have not responded yet.
  • Daytona Beach Comic Con Nov 13th:
    • Need to contact them.
  • Clermont Comic Con Nov 20th:
    • Table confirmed, need head count.
  • Holiday Matsuri Dec 16th - Dec 18th:
    • 2 tables confirmed, need head count.

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October 11th, 2016

Present:

Taylor Deas, Graydon Scates, Matthew Defoor, Sam Goldmacher, Cameron Ogletree

Regrets:

Vince Aponte, Kitty Aldrich, Vincent Minisci

Next meeting:

11/8/16, 6:30pm, Gods & Monsters

 

1.    Announcements

  • Year to Date Totals - 250 participants and $16,498 raised

  • Annual recruitment goal - 400 recruits (150 to go)

  • This month’s recruitment goal - 70 recruits

2.    Discussion

  • Forum use:

    • Once again, use the forums more, no more Facebook chat except for urgent business. If Facebook chat is used for urgency it should still link to forum threads where possible.

  • Our presentation for UCF:

    • Shooting for spring.

  • Our presentation for Full Sail:

    • Need to contact.

  • Game day planning continued.

3.    Events

  • Microsoft Store event:

    • Further details to come.

  • Orlando iX Oct 15th - Oct 16th:

    • Table confirmed.

  • Daytona Beach Comic Con Nov 13th:

    • Need to contact them.

  • Clermont Comic Con Nov 20th:

    • Table confirmed, need head count.

  • Holiday Matsuri Dec 16th - Dec 18th:

    • 2 tables confirmed, need head count.

 

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November 8th, 2016

Present:

Taylor Deas, Graydon Scates, Sam Goldmacher, Cameron Ogletree

Regrets:

Vince Aponte, Kitty Aldrich, Vincent Minisci, Matthew Defoor

Next meeting:

12/13/16, 6:30pm, Gods & Monsters

 

1.    Announcements

  • Year to Date Totals - 374 participants and $32,542 raised

  • Annual recruitment goal - 400 recruits (26 to go)

  • This month’s recruitment goal - 26 recruits

2.    Discussion

  • Forum use:

    • Once again, use the forums more, no more Facebook chat except for urgent business. If Facebook chat is used for urgency it should still link to forum threads where possible

  • Hospital Retreat

    • Recruitment workshop

    • Toolkit updating

    • More information coming

    • Send Sam schedules

  • Our presentation for UCF:

    • Shooting for spring

  • Our presentation for Full Sail:

    • Need to contact

  • Game day aftermath

  • Matsuri Ticket Donations

    • No API from national, Matsuri has to collect ticket costs and just donate it through a fundraising page

  • Guild Fun Days

    • Plan monthly guild fun days with no business

  • Possible Guild Phone Number

3.    Events

  • Microsoft Store event Nov 20th:

    • Further details to come

  • Clermont Comic Con Nov 20th:

    • Table confirmed, need head count

  • Hospital Tour Dec 9th:

    • Multiple times, need forum and calendar posts

  • Holiday Matsuri Dec 16th - Dec 18th:

    • 2 tables confirmed, need head count

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December 13th, 2016

Present:

Taylor Deas, Graydon Scates, Sam Goldmacher, Cameron Ogletree, Matthew Defoor

Regrets:

Vince Aponte, Kitty Aldrich, Vincent Minisci

Next meeting:

TBD, 6:30pm, Gods & Monsters

 

1.    Announcements

  • Year to Date Totals - 388 participants and over $64,000 raised

  • Annual recruitment goal - 400 recruits (12 to go)

  • This month’s recruitment goal - 12 recruits

2.    Discussion

  • Forum use:

    • Once again, use the forums more, no more Facebook chat except for urgent business. If Facebook chat is used for urgency it should still link to forum threads where possible.

    • Need to develop more dynamic, engaging content for the forums. This could take the form of stream highlights, convention photos and video, Guild fun day stories and media, etc.

  • Scheduling Guild Meetings for next year:

    • Guild members to start researching new venues for 2017 meetings and what kind of schedule we want for them.

    • Planning for potential satellite meetings at college campuses and other one-off venues as recruitment initiatives.

  • Guild Fun Days:

    • Planning monthly guild fun days with no business.

    • May find and assign a Guild fun coordinator.

    • Planning group gaming sessions over the internet, in addition to in person events, as a low barrier of entry for more members/players.

  • Guild Leadership Changes:

    • Details to come.

3.    Events

  • Holiday Matsuri Dec 16th - Dec 18th:

    • 2 tables confirmed, finalizing head count and activities.

  • Otronicon Jan 13th - Jan 16th:

    • Details in progress.

  • Extra Life United March:

    • Details to come.

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January 10, 2017

Present:

Taylor Deas, Graydon Scates, Sam Goldmacher, Kitty Aldrich, Reno Scarfone

Regrets:

Vince Aponte, Cameron Ogletree, Matthew DeFoor

Next meeting:

February 14, 2017, 6:00pm, Arnold Palmer Hospital for Children

 

-          Extra Life United registration fees will be covered for 4 officers

-          Guild member feedback: What worked and what can we improve upon for 2017

o   Incorporating more hospital tours for members of the community. Creating a sign up/interest sheet at conventions and tabling opportunities

o   Spreading the message of spectating for Extra Life United- on UCF, Full Sail, and Seminole State campuses.

o   Fliers on campus boards about Extra Life and contact information

o   February meeting- hand out fliers to all that attend to post at their jobs, schools, and organizations for Extra Life, and Extra Life United

o   Kitty has a contact for Full Sail Charity organization- reach out to get from her

o   Fundraising initiatives and goals for 2017

§  350 quality gamers (tracking numbers earlier on to track $0s, and engage our guild members)

§  $75,000 to be fundraised for Arnold Palmer Hospital for Children

o   Incorporating more “Team Fundraising” opportunities- game nights, game tournaments, etc.

o   Monthly donations- using this to our advantage as a fundraiser for smaller, reoccurring donations

o   Creating a contact sheet and hospital tour information sheet to have at different tabling events

o   Calendar of events to be created

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March 14, 2017

Location: Gods & Monsters

Present:                                              Vince Aponte, Sam Goldmacher, Kitty Aldrich, Taylor Deas, Reno Scarfone, Cameron Ogletree

Next Meeting:                                     April 11, 2017 TBD

 

  • 2017 Extra Life Guild Kickoff Meeting: Saturday May 6th, 2017 9am-4pm at Winnie Palmer Hospital
    • Guild Kickoff topic suggestions
      • Build the guild
        • Not only are we trying to build the guild, but we are aiming to educate new members on how to fundraise to support Arnold Palmer.
      • Hospital Tour: A good way to invest new guild members in our cause and inspire them to fundraise
      • Fundraising Workshops: Most folks don't know how to fundraise. A workshop/speaker would go a long way towards helping folks develop the skills/confidence they need to fundraise for Extra Life
      • Twitch Workshops: Like most folks, I have no clue to how to fundraise via a twitch stream. A workshop that shows folks how to make the most of Twitch to help fundraise would really help Extra Life out.
  • Megacon 2017 Thursday May 25th - Sunday May 28th
    • We will have one, possibly two tables located in the community area
    • Badges?
    • Please start thinking about when you would be available to drop by and help run the Extra Life megacon table.
  • 2017 Extra Life United March 23-25th
    • Good luck to all participants!!!!!

Note: This is my first time posting meeting notes. Let me know if I missed something/someone.

 

 

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April 11, 2017

Location:                                            Greater Orlando Children's Miracle Network Hospitals Office

Next Meeting:                                     May 9, 2017: CMN Office

 

Thank you so much for everyone who attended April's monthly meeting for the Orlando Extra Life Guild. It's always amazing to see new faces so a big thank you and welcome to Victoria, Bradley, Steph, and Gavin! Please feel free to reach out to anyone in the guild if you have any feedback or insight that you would like to share.  Below is a recap of April's meeting for those who were unable to attend.  Please note that our 2017 Extra Life Kick-Off Event is only a few weeks away!

 

  1. Miracle Story- Meet Myles
  2. Guild Updates- President, VP, Secretary
    1. Welcome to our new friends! Introductions
    2. Extra Life United 
  3. Current Stats and Numbers
    1. 90 Extra Life members
    2. $3,418.00
    3. YOY- 9% increase for fundraising and a 53% increase in participants!
  4. Upcoming events
    1.  Celebration no longer happening
    2.  Mega-con updates
    3.  Guild Re-Launch- May 6th- 10:00-3:00 pm
    4.  International Table Top Day- April 29th
      1. Figuring out how we can branch out around Central Florida, play games at different locations and hand out flyers for the guild-relaunch happening on 5/6.
  5. Building Content for Re-Launch
    1. Hospital Tour
    2. Miracle story
    3.  What is a guild? What is Extra Life? (Job requirements, duties assigned, expectations, fundraising components)
    4.  Interaction- discussing social media (Facebook page, forums, twitter)
    5. Gaming
    6. Possibly 2nd hospital tour?  
  6. Future Meeting Locations
  7. Additional Topics
    1. Interests in getting further involved with Orlando guild
    2. Everyone’s outreach: can we invite more members and re-engage with our FB group?
    3. Southern Women’s Show- opportunity to table there?
    4. Social media and branding- can we figure out someone to handle our social media accounts?
    5. Rooster Teeth involvement- Victoria
    6. Printerpix team involvement and opportunities for sponsorship- Bradley
    7. LEGOLAND- would they donate tickets or want to get further involved with Extra Life?
  8. Action Items
    1.  Taylor- passing out flyers for guild-relaunch on International Table Top Day. Organize members places to play.
    2.  Taylor- follow up with Megacon
    3.  Graydon- let’s refocus on the FB group. Add new members to page and post first recap there.
    4.  Graydon- Southern Women’s Show and LEGOLAND- can you reach out and see if there are involvement opportunities there? I can provide an acknowledgement letter.
    5.  Cameron- logistics for first social gathering (D&D tournament). Please send out on FB page.
    6. Sam- to send out hospital information to everyone with more specific details and hospital equipment costs.
    7. Sam- to work with National office on creating invitation for guild re-launch.
    8. Sam- work with hospital and/or another local partner for National Game Day space for event.
    9. Vince- work with Graydon in posting recap for meetings on forums, new Facebook link on forums, and adding new members to that FB group.

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May 9, 2017

Present:

Graydon Scates, Sam Goldmacher, Vince Aponte, Abby Dugar (Welcome!) , Paul Barclay (Welcome!)

Location:

Greater Orlando Children's Miracle Network Hospital Office

Next meeting:

June 13, 2017, 6:00pm, TBD

 

 

Thank you so much for everyone who attended April's monthly meeting for the Orlando Extra Life Guild. It's always amazing to see new faces so a big thank you and welcome to Elias, Steve, Paul, and Abby! Please feel free to reach out to anyone in the guild if you have any feedback or insight that you would like to share.  Below is a recap of April's meeting for those who were unable to attend.  

  1. Review of the Guild Kick Off.

  2. Megacon 2017: Extra Life Recruitment Event

    1. Thursday May 25th- 28th

    2. Waiting on confirmation from Taylor regarding # of passes & tables that will be given to the Orlando Guild for Megacon

    3. Staffing: Please RSVP on this post or the Facebook chat regarding your availability to help out during the event.

    4. Dip Jars: Brand new. Folks can dip their credit card into the jar to make an easy digital donation

    5. Education: How to get folks to sign up for Extra Life.

    6. Feel free to dress up! Every bit helps with recruitment :)

    7. Please review the Welcome Packet for helpful information on Extra Life and how to recruit

  3. How to fundraiser?

  4. 2017 24 Hour Event

    1. Hopefully held at Arnold Palmer this year.

  5. Searching for permanent location for our meetings:

    1. Coolstuff Games?

    2. Acme?

    3. Poll to decide where we’ll hold the meetings.

    4. Caden’s mom knows someone who owns comicbook store at Waterford.

    5. UCF Gaming club. Sam will follow up

    6. Google Hangouts for folks that are unable to attend.

    7. Microsoft Store. Follow up with Microsoft store locations now that they are onboard once again with the Orlando Extra Life Guild.

  6. Extra Life Streaming

    1. Majority of those that attended the April meeting are PC streamers

    2. Vince is going to create a document showing how to setup your PC to stream video games

    3. How to Fundraise via Twitch for Extra Life Document.

  7. Monthly Group video game stream:

    1. Good for bonding

    2. Good for learning how to stream

    3. Ideas on a good group game?

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July 11, 2017

Present: Kitty Aldrich, Ellias Franklin, Sam Goldmacher, Graydon Scates
Location: Gods & Monsters
Next Meeting: August 8th at 7pm via Google Hangouts call
 
 
Did a quick overview of Game day
  • What to bring on game day (bring games that you are comfortable playing)
Recruiting/Fundraising
  • recruiting possibility on Sunday Fun day
  • at farmers markets
  • Downtown Orlando on Sunday
  • Winter Park farmers market on Saturdays
  • recruiting gaming bars/ table top friendly bars
  • possible partnership with the Downtown Orlando library
Sponsorship/Partnerships 
  • Getting in contact with studios (iron Galaxy, EA, Riot games, Microsoft) for sponsoring gifts and prizes
  • Rooster Teeth Fan Community contact them for events
Twitch Streaming
  • Discussing partnership tiers (tier 1 is 50 followers)
  • Auto Hosting through the national the National Extra Life channel
 
 
 

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August 8th 2017

Present: Paul Barclay, Taylor Deas, Graydon Scates, Sam Goldmacher, Vince Aponte
Location: Google Hangouts (Teleconference)
Next Meeting: Tuesday September 12th. 6pm at Gods & Monsters
 
Congratulations to Graydon for being the top fundraiser from the Orlando Extra Life Guild!
 
October Game-day at Arnold Palmer Hospital
  • Saturday October 28th  9am - 5pm
  • Everyone has agreed to make this event a celebration of Extra Life as opposed to a reward for the top fundraisers within the Orlando Extra Life community
  • Friends, family, patients, coworkers and children are all invited to take part in the October Gameday event.
  • Sam is going to head up advertising the event within Arnold Palmer hospital.
  • We are hoping that Microsoft will attend this event either in a volunteer or participant capacity. 
  • Things we need for the event:
    • Games and Equipment
      • We need someone to head up inventory for what everyone can bring to the event as well as what sponsors such as Microsoft can provide for the event.
      • Sam is going to check what types of games can be provided that will be safe for patients to interact with
    • Fundraising
      • Discussed some potential fundraising to do during the Marathon.
        • 50/50 Raffle Split
        • Raffle prizes
    • Guest List
      • We need to start building a headcount for how many people to expect at this event. Please start talking to friends, family, and coworkers so we can see get a rough estimate of how many people to expect. 
      • How else can we advertise this event to the outside world? Social media, company partnerships?
Sponsorship/Partnerships 
  • Developing the Microsoft Partnership.
    • Attendance at FIS Extra Life Event in September?
    • Attendance at October Game-day at Arnold Palmer?
    • Followup with Sunny & Ian
    • Potential Microsoft teleconference meeting next week. 
  • Partial Proceeds Night
    • Chipotle
    • Burger-Fi
  •  

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September 19th 2017

Present: Paul Barclay, Taylor Deas, Graydon Scates, Sam McMahon, Vince Aponte, Ellias Foster
Location: Gods and Monsters
Next Meeting: Tuesday October10th. 6pm at Orlando CMN Office
 
  1. Welcome to our newest member! Dan Bolt

  2. A big welcome to our CMN Extra Life team!!!

  3. Sam has set up a Discord Server for everyone to use. See Sam for details.

    1. See Official Extra Life newsletter for official Discord Server.

  4. Game Day: October 28th 9pm – 4pm at Arnold Palmer.

    1. Microsoft will donate towards Extra Life Game Day

    2. Hours + Raffle Prize

    3. Sam will be hosting two tours at the Hospital.

      1. 11am

      2. 2pm

    4. Theme will be celebration!!!!

    5. What’s everyone bringing to the event?

      1. No Used Board Games

      2. No Mature video games

    6. Who’s coming and for how long?

  5. Official Game Day Nov 4th

    1. Be safe!

    2. See Extra Life Safety Guidelines

    3. Make sure Graydon has twitch, Extra Life info.

  6. FIS Game day

    1. Thursday September 28th 7am to 9pm

    2. Post cellphone information on Discord server

    3. Must text me or Andrea to let you into building/elevator after 6pm.

  7. October Monthly Guild Meeting

    1. Tentatively at Microsoft Store at Mall at Millenia.

    •  

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October 10th 2017

Present: Taylor Deas, Graydon Scates, Vince Aponte, Ellias Foster, Tyler Swanson, Matt, Adam
Location: Microsoft Store
Next Meeting: Tuesday November 14. 6pm at Orlando CMN Office
 

1.       Introduction from Sunny & John

        a.        Booking event opportunities at Microsoft.

        b.       John (Jolo) coordinates over 6,000 league of legends players.

2.       October is Volunteer month for Microsoft

        a.       Both stores are assisting with October 28th event.

3.       Overview of FIS Cash Event:

        a. Big thank you to everyone that made it to the event!!   

        b. We raised $2,000+. Not including card swipes.

4.       October CMN Extra Life Game Day

        a.       9am-4pm Saturday October 28th

        b.       Arnold Palmer Hospital.

        c.       Two Hospital Tours.

        d.       Invite your peeps!!!

        e.       CMN will handle food & board games

        f.        Bring your consoles, needs to be cleanable.

        g.       No stuffed animals.

        h.       How do we market this event?

5.       Finding Opportunities

        a.       Orlando Tech Group

6.       How can CMN help promote Extra Life at events?

        a.       Flashy, something that draws the eye

        b.       Less Business-like table

        c.       Cosplay?

        d.       Social Media stream

        e.       Extra Life picture opportunity

        f.        VR Booth?

7.       Biggest Hurdle? Communication.

8.   Holiday Matsuri.

        a. Our next big event

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