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Gamescape at Baltimore Artscape

Baltimore Guild
Sarah

Event details


Artscape is a huge festival in Baltimore City.  The Baltimore Office of Promotion & Arts hosts a smaller event within the festival called Gamescape, in which indie developers promote their games as a form of artwork.  This is a moderately high traffic event with good recruiting, however our audience will not be as targeted as it is at other events.  This event can be very busy at times, and will require a minimum of two to three volunteers during high traffic times in order to gain maximum benefit from our presence.

 

There is no limit to the number of volunteers that can attend this event.  If you are not scheduled, please feel free to stop by and man the table for a while!  It can get very crowded, but we got lucky this year and are at the end of a row (and near the bathrooms).  This is a great location and will make it easier to move in and out of the booth.

 

SCHEDULE

 

Friday

  • 9 AM to 11 AM
  • 10 AM to 2 PM  includes partial table setup
  • 1 PM to 7 PM 
  • 3 PM to 9 PM includes booth breakdown and lockup

 

Saturday

 

Sunday

  • 10 AM to 7 PM  includes booth breakdown and lockup
  • 11:30 AM to 3 PM  or later

 

Please wear your issued badges to this event.

 

PARKING

 

Please plan on parking 30 minutes to 1 hour prior to your volunteering shift.  Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday and Artscape causes many road closures.  It may become harder to find a garage that is not full on Saturday or Sunday.  If at all possible, park at the Fitzgerald parking garage.

 

 

The Fitzgerald Garage

1201 West Mt. Royal Avenue
(Note: the garage is located on Oliver Street - between Maryland and Mt. Royal)

Hours: 24/7; Contact: 410.837.6573; Height Restriction: 6’10”


Penn Station Lot

21 East Lanvale Street

Hours: 24/7; Contact: 410.685.2700

 

Penn Station Garage

1511 N. Charles Street (No Access from Charles Street during Festival)

Hours: 24/7; Contact: 410.783.0213; Height Restriction: 7’ 

 

Reservations for Parking

 

Volunteers who will be driving to the convention will incur parking expenses.  These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses.  Please be sure to request a receipt if you use cash-paid event parking.  Retain a copy of your receipts for your tax records.

 

 

PUBLIC TRANSIT

 

Artscape has a guilde to using public transit here:  http://www.artscape.org/plan-your-visit/Ride-MTA

 

Volunteers who take public transit to the convention will incur transit expenses.  These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses.  Retain a copy of your receipts for your tax records.

 

 

EXPLORING THE EVENT

 

During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to attend performances, however short breaks to explore nearby vendors will be allowed if there is adequate coverage.  You are expected to be present at the table and actively recruiting future Extra Life participants.

 

Before or after your volunteer shift, you are welcome to explore the event.  Please feel free to roam the event before or after your volunteer shift.  There will be live music, vendors, and artists.  This is a fairly typical, though large, street festival.  If you attend the event, please be sure to remove/conceal your Extra Life name badge.

 

Before, during, and after your shift — especially every minute that you wear your badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild.  Artscape has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, and this event is often a significant contribution to our total recruitment.  It is very important that we maintain a great relationship with the staff at Artscape, Gamescape, BOPA, and University of Baltimore so that we can continue to attend.  Remember, you are representing a children's charity.  Use common sense, and check with @Sarah if you aren't sure if the performance or event you'd like to attend is appropriate.  

 

It doesn't appear that they have an app or a Guidebook this year, but you can find the schedule at http://www.artscape.org

 

 

LUNCHES AND POTTY BREAKS

 

If you need to take a quick bathroom break and you do not have backup coverage at the table, please take any loose valuable items with you (i.e. laptops, tablets, cell phones).  There will be a small lock box available in our booth as well.  There are bathrooms located in the building very near to our table.

 

If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table.

There are food vendors outside the UB building but they are outrageously expensive. It is strongly suggested to pack a lunch if possible.

 

 

SIGNING UP TO VOLUNTEER

 

Please let us know when you can volunteer.  I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated!  For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216.

 

Volunteers will receive ongoing updates and instructions throughout the week and during the festival.  Thanks so very much for donating your time and energy for the kids!


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