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Gamescape at Baltimore Artscape

    

Baltimore Guild
Sarah

Event details


Artscape is a huge festival in Baltimore City.  The Baltimore Office of Promotion & Arts hosts a smaller event within the festival called Gamescape, in which indie developers promote their games as a form of artwork.  This is a moderately high traffic event with good recruiting, however our audience will not be as targeted as it is at other events.  This event can be very busy at times, and will require a minimum of two to three volunteers during high traffic times in order to gain maximum benefit from our presence.

 

There is no limit to the number of volunteers that can attend this event, however we will need to spread coverage out over the weekend.  Currently, the schedule is a skeleton crew and will result in the table being overrun with people.  We could really use some extra volunteer coverage for this weekend!  Having 2 people at the table during the 11 AM to 6 PM period on Saturday and Sunday is really important.

 

Thursday

 

Friday

  • 10 AM to 2 PM  includes partial table setup
  • 12 PM to 6 PM
    • @Ceraph1216 not sure what times you are available for the afternoon, can you please update?
  • 4 PM to 9 PM includes booth breakdown and lockup
    • If someone else can take this closing shift, it would be very helpful!

 

Saturday

  • 10 AM to 4 PM breakfast provided by University of Baltimore, includes partial table setup
  • 12 PM to 6 PM
  • 2 PM to 9 PM  includes booth breakdown and lockup

 

Sunday

  • 10 AM to 4 PM  breakfast provided by University of Baltimore, includes partial table setup
  • 12 PM to 6 PM
  • 2 PM to 8 PM  includes booth breakdown and lockup

 

Please wear your issued badges to this event.

 

PARKING

Please plan on parking 30 minutes to 1 hour prior to your volunteering shift.  Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday and Artscape causes many road closures.  It may become harder to find a garage that is not full on Saturday or Sunday.  If at all possible, park at the Fitzgerald parking garage.

 

 

The Fitzgerald Garage

1201 West Mt. Royal Avenue
(Note: the garage is located on Oliver Street - between Maryland and Mt. Royal)

Hours: 24/7; Contact: 410.837.6573; Height Restriction: 6’10”


Penn Station Lot

21 East Lanvale Street

Hours: 24/7; Contact: 410.685.2700

 

Penn Station Garage

1511 N. Charles Street (No Access from Charles Street during Festival)

Hours: 24/7; Contact: 410.783.0213; Height Restriction: 7’ 

 

Reservations for Parking

 

Volunteers who will be driving to the convention will incur parking expenses.  These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses.  Please be sure to request a receipt if you use cash-paid event parking.  Retain a copy of your receipts for your tax records.

 

 

PUBLIC TRANSIT

Artscape has a guilde to using public transit here:  http://www.artscape.org/plan-your-visit/Ride-MTA

 

Volunteers who take public transit to the convention will incur transit expenses.  These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses.  Retain a copy of your receipts for your tax records.

 

 

EXPLORING THE EVENT

 

During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to attend performances, however short breaks to explore nearby vendors will be allowed if there is adequate coverage.  You are expected to be present at the table and actively recruiting future Extra Life participants.

 

Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the event.  Please feel free to roam the event before or after your volunteer shift.  There will be live music, vendors, and artists.  This is a fairly typical, though large, street festival.  If you attend the event, please be sure to remove/conceal your Extra Life name badge.

 

Before, during, and after your shift — especially every minute that you wear your badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild.  Artscape has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, and it is was a large percentage of our total recruitment in 2016.  It is very important that we maintain a great relationship with the staff at Artscape, Gamescape, BOPA, and University of Baltimore so that we can continue to attend.  Remember, you are representing a children's charity.  Use common sense, and check with @Sarah if you aren't sure if the performance or event you'd like to attend is appropriate.  

 

To consider and plan out performances and events you'd like to attend, download the Artscape app from Google Play or iTunes.  This is a great resource for additional information about the convention (hours, directions, and updates).

 

 

LUNCHES AND POTTY BREAKS

If you need to take a quick bathroom break and you do not have backup coverage at the table, please take any loose valuable items with you (i.e. laptops, tablets, cell phones).  There will be a small lock box available in our booth as well.  There are bathrooms located in the building very near to our table.

 

If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table.

There are food vendors outside the UB building but they are outrageously expensive. It is strongly suggested to pack a lunch if possible.

 

 

SIGNING UP TO VOLUNTEER

Please let us know when you can volunteer.  I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated!  For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216.

 

Volunteers will receive ongoing updates and instructions throughout the week and during the festival.  Thanks so very much for donating your time and energy for the kids!

 

 


Recommended Comments

I have jury duty on Friday(but technically i wont know for sure if i have to attend until the night before. I should be able to help friday evening but i wont know what time i can definitely get there until the day before (sorry) I'm available any time Saturday just let me know when you need me. I can also probably help mid afternoon on sunday(after 1pm-ish)

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Unfortunately I am leaving for vacation with my family early Saturday morning. I'll be driving up to PA on Friday night, but I can help out on Friday afternoon if need be. 

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