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Open Play Weekend - Star City Games

    

Baltimore Guild
Sarah

Event details


COVERAGE

This is our first time at a major Magic the Gathering event, and we're very lucky to have the support of an industry giant like Star City Games!  Final details for this event will be developing this week.  Please RSVP on this page if you intend to help, and comment with which times you are available.  Further instructions will be provided throughout the week, and if you intend to volunteer and @Sarah doesn't already have your cell phone number, please PM it to her to coordinate badge/ID transfer.

 

All volunteers will be provided with a laminated Extra Life Baltimore Guild 2017 ID Badge.  This alone will not get you into events, but will help identify you as part of our group.  You may keep your ID badge and lanyard to reuse at future events.  PLEASE DO NOT TAKE BADGES PROVIDED BY THE EVENT HOME UNLESS OTHERWISE INSTRUCTED, as these badges may be shared among volunteers..  We are in need of volunteer coverage for the following windows:

 

  • Saturday
    • 7:30 am - 10:00 am includes setup, this shift is tentative and my begin earlier
    • 7:30 am - 8 pm includes setup and breakdown, end time is tentative and may leave earlier
    • 9:30 am - 1:30 pm
    • 1 pm - 8 pm includes breakdown, end time is tentative and may leave earlier
  • Sunday

 

PARKING

Please plan on parking 1 hour prior to your volunteering shift.  Traffic in the city gets heavy in the late morning.  It may be harder to find unoccupied spaces in garages if the weather is nice.  Please reference Google Maps to assist you in locating a parking garage close to the convention center.  The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly.

 

Google Map of Parking Garages close to the Baltimore Convention Center

 

Volunteers who will be driving to the convention will incur parking expenses.  These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses.  Please be sure to request a receipt if you use cash-paid event parking.  Retain a copy of your receipts for your tax records.

 

PUBLIC TRANSIT

The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines.  MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks.  For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/.  If choosing the Light Rail, it is suggested that you purchase a day pass.  You can also message @NodnarbDude with public transit questions.  IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT.   

 

Volunteers who will be taking buses or trains to the convention will incur transit expenses.  These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses.  Retain a copy of your receipts for your tax records.

 

EXPLORING THE EVENT OR PARTICIPATION IN OPEN PLAY

 

Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the event.  All provided event badges MUST be turned in to @Sarah, @Ceraph1216, or @NodnarbDude before leaving the Baltimore Convention Center. Badge hand-offs will be coordinated via group text message.  If you participate in gameplay, please be sure to remove/conceal your Extra Life name badge.

 

Before, during, and after your shift — especially every minute that you wear your event badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild.  Star City Games has generously waived their vendor fees for us in order to make it possible for us to attend and volunteer at this event.  It is very important that we maintain a great relationship with the staff at Star City Games so that we can attend their future events.  Remember, you are representing a children's charity.  If you aren't sure whether or not a particular behavior is appropriate, please check with @Sarah

 

LUNCHES AND POTTY BREAKS

If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones).  There will be a small lock box available in our booth as well.  There are bathrooms conveniently located in the exhibition hall.

 

If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table.

 

Any food you may be able to purchase will be overpriced convention center food.  It costs a lot, and doesn't taste great.  It is strongly suggested to pack a lunch, snacks, and beverages if possible.

 

SIGNING UP TO VOLUNTEER

Please let us know when you can volunteer.  I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods would be appreciated as this is a new event and we're not sure what to expect. For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216.

 

Volunteers will receive ongoing updates and instructions throughout the week and during the event.  Thanks so very much for donating your time and energy for the kids!

 

RESOURCES

MTA Regional Transit Map

Parking Panda - Reserve Parking, Baltimore Convention Center Area

 

 

Hall A Diagram - Star City Games Open Play Weekend at Baltimore Convention Center:

 

SCG Baltimore Open Play 2017 Map.png


Recommended Comments

We will be in Exhibit Hall A.  You can find Hall A by walking straight in through the Charles Street Lobby entrance at the ground floor.  You may not require your Extra Life name badge in order to come in, however it would be best if you text the group so we can bring your badge out to you.

 

A map of the BCC can be located here: http://www.bccenter.org/floorplans.php?id=10

 

A group text message thread will be started by noon today, Friday, May 26, to communicate last minute information and volunteer status.  

 

Our table strategy changed last minute.  We are allowed to do giveaways, however we may not use the prize wheel or a raffle.  This means we will need to actively approach people about participating when they get in range of our table, and we will be doing small giveaways (i.e.  candy) only.

 

Based on the seating map from SCG there may be up to 900+ people playing at any given time.  This is a HUGE event when it comes to Magic the Gathering/trading card games, however especially as our first year participating, and with limited table appeal, we should plan on about 25 sign ups as a goal.  This is an extremely targeted event, so we may do better than that, but don't be discouraged if traffic is slow.  We have not had as much brand exposure within the tabletop community.

 

Please text me with any further questions starting at noon today.  I look forward to seeing everyone!

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Thank you again to all of our volunteers.  The recap for this event and the image gallery are linked below.

 

 

This event has now been locked, and new comments cannot be added.  If you would like to discuss this event, please refer to the recap thread linked above.

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