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Found 43 results

  1. CON SEASON 2017 HAS BEGUN! (ノ^ヮ^)ノ*:・゚✧ A few important changes in the way I'll be organizing events this year: I'm trying to set up DC Metro Area events this year, and we'll be bringing along any Children's fundraisers who would like to volunteer but can't due to the lack of a functional Extra Life DC Guild. I'm going to try to contain general discussion and questions about events to their event pages, which will make things easier for everyone to follow. RSVPing on events will be more important than last year because we have an influx of new volunteers and badges will be limited. I will be updating this thread throughout the 2017 fundraising season. For general information about upcoming events, this is your one-stop-shop. You can also follow the Calendar for our guild. Most event-specific details will be on the individual pages, which I'll be linking here. I will update the status of various conventions and events on this thread, and will be notifying you when additional events have been added. You should click on the Follow button at the top of this post to make sure you get updates. THIS THREAD WILL BE LOCKED TO REPLIES UNTIL AFTER GAME DAY, NOV. 4TH. Please address any questions, concerns, or suggestions regarding specific events on their page. If you'd like to suggest an event that we're not already working with, please send a PM to the following: @Sarah @NodnarbDude @Ceraph1216 CONFIRMED EVENTS UNCONFIRMED (BUT LIKELY) EVENTS WISH LIST EVENTS NEW EVENTS FOR 2018 IN THE WORKS Katsucon (February) Magfest (Various) Super Smash Con - looking into this for 2017 as well, but it conflicts with Otakon so will depend on volunteers and other resources Smithsonian SAAM Arcade at American Art Museum Awesome Con
  2. Boston SouthCoast Comic Con

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    Boston SouthCoast Comic Con (Schedule is still tentative based on volunteer sign ups) SATURDAY 9-2 Jason St Jean 9-2 Elizabeth Park 1-6 Jason St Jean 1-6 Elizabeth Park SUNDAY 9-2 Greg Harris-Jones 9-2 Amelia Ott 1-5 Greg Harris-Jones 1-5 Amelia Ott
  3. Otakon

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    Otakon is one of the largest pop-culture conventions (and the largest anime convention) in our area. It is also our biggest convention when it comes to sign-ups! Otakon has consistently pulled attendance numbers of 28-33k attendees, many of whom are in our target demographic. Otakon hosts a large gaming hall in which many unusual, rare, or popular video and arcade games are available for free play to attendees. In this gaming hall, there are also small indie developers with booth space who are promoting their games. This is where our booth will be located. This year, Otakon is moving to Washington, DC and will be held in the DC Convention Center. This is a significantly larger location with better public transit access than the Baltimore Convention Center, however since it will be their first year (and ours) in the new location, I cannot provide many details at 4 months out from the convention. Some standard volunteering guidelines will apply, and I have included them below. If this is a convention you would like to attend this year as a volunteer, please RSVP as soon as possible so we can plan staffing needs and get an appropriate number of badges from the Otakon team. I am currently unaware of the total number of volunteer badges we will have available to us for this year. I will be working on this with my contact at Otakorp over the next month or so. For the time being, we will tentatively operate off of the following schedule, which is subject to change: Friday 10 AM to 5 PM includes Booth Setup 11 AM to 6 PM 12 PM to 7 PM includes Booth Breakdown and lockup Saturday 9:30 AM to 4:30 PM includes Booth Setup 10 AM to 5 PM 12 PM to 7 PM 5 PM to 11 PM 7 PM to 1 AM includes Booth Breakdown and lockup 10 PM to 1 AM includes Booth Breakdown and lockup Sunday 10 AM to 2 PM includes Booth Setup 11 AM to 3 PM includes Booth Breakdown PLEASE DO NOT TAKE YOUR CONVENTION BADGE HOME UNLESS OTHERWISE INSTRUCTED. These badges will likely need to be passed back and forth between volunteers throughout the weekend. PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. https://www.google.com/maps/search/parking/@38.9048838,-77.0273708,16z/data=!4m8!2m7!3m6!1sparking!2sWalter+E.+Washington+Convention+Center,+801+Mt+Vernon+Pl+NW,+Washington,+DC+20001!3s0x89b7b7ed3715b137:0x32771de147fa5350!4m2!1d-77.0229934!2d38.9048838 Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Walter E. Washington Convention Center has its own Metro stop off of the Green and Yellow lines. Volunteers choosing to take transit who live closer to Baltimore or in the counties may be able to use the MARC train system for inexpensive and efficient transit into DC, where they can then transfer to Metro rail to their final destination or obtain other transit (i.e. bus, Uber, etc.). Please keep in mind that the MARC system runs on a very limited schedule compared to the DC Metro, and you will need to plan your trip and your transit according to your volunteer shift in such a way that you are able to get home successfully. Otakon has created a guide to alternative transit options here: https://www.otakon.com/info/location/all-roads/ Volunteers who take public transit to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION At this time, we are not entirely sure if the industry badges provided by Otakon will allow normal access to panels and events. This section will be updated with further information as it becomes available. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in to @Sarah before leaving the Walter E. Washington Convention Center. You may not attend off-site events, and you may not attend 18+ or hentai panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Otakon has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, and it is a very successful convention for us. It is very important that we maintain a great relationship with the staff at Otakon so that we can continue to attend. Remember, you are representing a children's charity. None of us would judge you for attending cosplay burlesque , but you shouldn't be attending it using a badge donated for professional use. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. To consider and plan out panels and events you'd like to attend, download the Guidebook app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. We have not been to the new location in DC yet, but it is likely that there will be bathrooms located in the gaming hall. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors nearest the gaming hall are horrendous, and it is not practical to leave the convention to purchase food (trust me, the lines will be even worse at normal restaurants). Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! RESOURCES I will post additional transit resources closer to the date of the convention.
  4. Baltimore Comic Con

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    Baltimore Comic Con is held at the Baltimore Convention Center, and is the largest local comic convention. Baltimore Comic Con hosts an Artist Alley small-volume dealer area (similar to many other conventions) and this is where our table/booth will be located. We will have a 6 foot table space with chairs behind it. Link to the event: http://baltimorecomiccon.com/ AS THIS IS A LARGE EVENT THAT DRAWS IN ATTENDEES FROM MANY STATES, WE ENCOURAGE VOLUNTEERS FROM OTHER AREA GUILDS TO JOIN US! COVERAGE Badges will be limited and will need to be switched off throughout the weekend. If it appears that we could schedule more than two people per block of time, then I am able to purchase supplemental badges for a very low price. PLEASE DO NOT PLAN ON TAKING YOUR CONVENTION BADGE HOME; AS COVERAGE IS CONFIRMED ARRANGEMENTS FOR HAND-OFFS WILL BE MADE. We are in need of volunteer coverage for the following windows: Friday Saturday Sunday PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly and it is unlikely you will get a spot there during the convention. Parking passes are pre-purchasable through Parking Panda at this link on the Baltimore Comic Con website: http://baltimorecomiccon.com/about/directions/ Parking garages will fill up quickly and it is recommended to pre-purchase parking once you know which days you can volunteer. Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines. MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks. For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Volunteers who will be driving to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION Industry badges to Baltimore Comic Con do not include admission to any additional events, signings, or panels. Should you wish to attend these when you are not volunteering, you will need to purchase your own attendee badge. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in before leaving the Baltimore Convention Center/Hilton unless otherwise instructed. You may not attend off-site events, and you may not attend 18+ panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Baltimore Comic Con has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, It is very important that we maintain a great relationship with the staff at Baltimore Comic Con so that we can continue to attend. Remember, you are representing a children's charity. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms conveniently located in the Artist Alley space. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors are horrendous, and it is not practical to leave the convention to purchase food. Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! TABLE SETUP & STRATEGY As we will only have one 6 foot table available, our table space will be limited. Electricity is not available without incurring additional fees, so we will probably be operating without electricity for this convention. The Baltimore Convention Center does not provide reliable wi-fi, and we will need to use our own cellular devices to create a hotspot for sign-ups. At this time, I expect that the following will be featured at our table: Prize Wheel with small prizes and raffle for giveaways Participant Brochures Volunteer Brochures Tablets for Sign-up (will be fully charged and have battery backup available for recharge) RESOURCES Additional resources will be added here closer to the event.
  5. Walker Stalker Boston

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    Place holder for Walker Stalker We'll have 4 badges. 2 Shifts per day 10-2 PM 2 People 1-6 PM 2 People SAT 9-2 VOLUNTEER SAT 9-2 Danielle Standring @DMo2TheMax SAT 1-6 Danielle Standring @DMo2TheMax SAT 1-6 Shawn Todd SUN 9-2 Shawn Todd SUN 9-2 VOLUTNEER SUN 1-6 VOLUNTEER SUN 1-6 VOLUNTEER
  6. Walker Stalker Boston 8/19-20th

    Walker Stalker Con Calendar Event Schedule is up and ready for volunteers for Walker Stalker Aug 19th and 20th. 2 shifts per day 9 AM - 2 PM 1 PM - 6 PM
  7. Cecil Con 2017 Recap

    Many thanks to @Ceraph1216 for arranging this event for us again this year, and for volunteering the day with me. This was a small event and was very short, but was a bit of a hike with some big highway tolls. Our final results for the 6 hour event were 10 unique new Extra-Life sign-ups! Since we were very close to Delaware, which is Philadelphia territory, we did have several individuals who chose to donate to their local hospital, but we still had quite a few for our local hospital, Johns Hopkins Children's Center. We had approximately 1.7 sign-ups per hour for each hour our table/booth was open at the event. Since on average each sign up results in $100 raised, we can approximate that our efforts this weekend raised $1000 for Extra Life, approximately $800 of which was for our local hospital. The best practice for events, as published in the Guild Handbook, is to seek events that would average 10 sign-ups per hour. I really needed to go and "dust off" my skills so I was glad to have participated, but in the future unless this event changes drastically, I believe we shouldn't allocate more than one volunteer for the day. It is only a 6 hour event plus setup and tear down. Strategies used for this con: video loop of CMN Miracle Stories raffle for sign-ups tablet sign-ups on wi-fi live artist demo loose giveaways (no win/participation needed) Positives: plenty of space targeted audience convenient parking and setup power and wi-fi Opportunites: overall foot traffic - location change from main area to gaming hall many visitors to the table took candy but did not engage @Ceraph1216, would love any feedback you have to add!
  8. I finally got around to plugging our summer plans into the calendar! Please take a look at the newly added events. We'd love to see you as an attendee at any of these to support the conventions and events that help us spread the word. We'd also love to hear from anyone willing to volunteer. If you would like to help recruit at any of these events, please PM me. Please click to view the calendar entry for more detail about any of these scheduled events: 3 Rivers Comicon (May 20-21) View Calendar Entry 2nd Annual Walk for Children's (June 3) View Calendar Entry Anthrocon (Jun 29 - Jul 2) View Calendar Entry Replay FX: The Greatest Arcade in the Universe (July 27-30) View Calendar Entry As a side note, the URL for the Replay FX calendar entry is: "community,extra-life,org/calendar/event/1337-replay-fx-the-greatest-arcade-in-the-universe/" ...Appropriate event number is appropriate.
  9. Hi Extra Life Team, I work with a lot of clients (both gaming and non-gaming). This year I've seen a lot of non-gaming brands join the scene through either direct sponsorship (Gillette, DirecTV), or direct involvement (GEICO Gaming). I have non-gaming contacts who would like to join the scene through a philanthropic approach. Sample idea 1: Brand X promotes their product on a streamer's page. For every lead generated, the brand would donate a portion to the streamer and a portion to the charity. Sample idea 2: Brand X does a straight donation and "buys" screen time on a stream/team. Sample idea 3: ??? Is this allowed? Is there a list of "top stream teams" that can be asked? Who would I need to talk to regarding business development? Peter
  10. Otakon Planning

    Otakon is our biggest event of the year, and we're NOT going to plan it at the last second this time! I've made an event post for it here: Please RSVP if you're interested in volunteering. I've included a lot of details, however the number of badges and final schedule are tentative until I get some further information from my contact at Otakorp. Please make sure you express interest on the Otakon page, and click the little slider that notifies you of replies to that topic! I will be inviting volunteers from surrounding guilds as well to cover mid-day shifts if badges allow, however since the equipment is ours, I'd like our opening and closing shifts to all be one of our local volunteers. I HAVE LOCKED THIS TOPIC. IF YOU HAVE QUESTIONS ABOUT OTAKON, PLEASE FILTER ALL QUESTIONS, SUGGESTIONS, AND RSVPS THROUGH THE EVENT LINK ABOVE.
  11. Anime Boston

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    DAY TIME POSITION NAME ROLE FRI 12-6 LEADER Shawn Todd LEAD/PITCH FRI 12-6 VOLUNTEER Angela -DiMare Messier GREET FRI 12-6 VOLUNTEER Gregory Harris- Jones @Serolis PITCH FRI 12-6 VOLUNTEER CONSOLE SUPPORT SAT 9-2 LEADER Danielle Standring @DMo2TheMax LEAD/PITCH SAT 9-2 VOLUNTEER Rebecca Ash GREET SAT 9-2 VOLUNTEER Javier Para @Javier PITCH SAT 9-2 VOLUNTEER Sam @quitecrazy PITCH SAT 9-2 VOLUNTEER CONSOLE SUPPORT SAT 1-6 LEADER Angela DiMare-Messier @aradiadarling LEAD/PITCH SAT 1-6 VOLUNTEER Gregory Harris- Jones @Serolis GREET SAT 1-6 VOLUNTEER Kris Waterman PITCH SAT 1-6 VOLUNTEER David Kinghorn @Robop1g PITCH SAT 1-6 VOLUNTEER David DiMare-Messier CONSOLE SUPPORT SUN 9-2 LEADER Eric Richburg @PotatoTaco LEAD/PITCH SUN 9-2 VOLUNTEER Ana Richburg GREET SUN 9-2 VOLUNTEER John Gillis (Precision Gaming) PITCH SUN 9-2 VOLUNTEER Gregory Harris-Jones @Serolis PITCH SUN 9-2 VOLUNTEER Allen Chamberland @alleenc CONSOLE SUPPORT SUN 1-6 LEADER Angela DiMare @aradiadarling LEAD/PITCH SUN 1-6 VOLUNTEER Rebecca Strauss @BeccaCora GREET SUN 1-6 VOLUNTEER Simon Strauss @kineticmedic PITCH SUN 1-6 VOLUNTEER Christine Reale-Strauss PITCH SUN 1-6 VOLUNTEER David DiMare CONSOLE SUPPORT
  12. State of Things/New Year/Updates

    Hey Folks, We finished a great year. Thanks agian to all involved. Final totals for the year. 1710 Participants ( 2nd overall) $260K ( 4th Overall) **I think this is a new record total for Boston Children's!!! Guild VP Position From the previous post, we are taking applications for the Guild VP position. So far we've had a few applicants, and we are looking at them. More to come. Meetings We are not having a January meeting. There was no availability at our meeting space, and with the holiday response from Microsoft was too late to get in for the first week. Our next meeting dates are Feb 8th and Mar 8th, with a official 2017 kick off meeting aimed at first week of April. Events/Cons We have table space at Arisia next weekend. With the tables being in the same location as last year we are just going with a flyer table, unmanned. This con was not very prodictive for us with the tables in that space. (I will be at Arisia all weekend and will supply the table with Flyers.) We already have 2 cons for March!!! Northeast Comic Con has moved to Mar 4th/5th in Hanover. It has been added to the calendar, once we have more details, we will update. PAX East!!!! - I know we have a booth, and exhibitor badges. Location will be on the floor again like last year. Once I have final details we will update the calendar. Anime Boston - 3/31-4/2 - We have our normal space in the gaming room. More details to come. Spring Supermegafest - Will know more in a couple weeks if we will have a space at Spring Megafest, stand by. Looking forward to another amazing year with all of you amazing folks.
  13. Arisia

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    Fan Table at Arisia. Flyers and promo only
  14. Baltimore Comic Con

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    Baltimore Comic Con is held at the Baltimore Convention Center, and is the largest local comic convention. Baltimore Comic Con hosts an Artist Alley small-volume dealer area (similar to many other conventions) and this is where our table/booth will be located. It appears that we will only have one small table and space for chairs behind it. This will be a much smaller area than what we had at Otakon. We will be directly across from concessions, and it appears that we are facing a wall with one of the main entrances to this space in the BCC, so we should get a fair amount of foot traffic. AS THIS IS A LARGE EVENT THAT DRAWS IN ATTENDEES FROM MANY STATES, WE ENCOURAGE VOLUNTEERS FROM OTHER AREA GUILDS TO JOIN US! COVERAGE We will be staffing this booth at Otakon in hopes of recruiting new Extra Lifers to participate in this year's Game Day. Unfortunately, two of our core volunteering team are attending/presenting at the convention and will not be able to provide significant coverage. Since we were unable to confirm our space until the last minute, we are going to be scrambling for coverage. Any individuals interested in volunteering are encouraged to message @Sarah with any questions, or in the comments below. Please RSVP on this page if you intend to help, and comment with which times you are available. Further instructions will be provided throughout the week. We have secured two badges for volunteers, which will need to be switched off throughout the weekend. If it appears that we could schedule a lot more than two people per block of time, then I am able to purchase an additional two badges for a very low price ($25/each). Since we do not have anyone staying in a hotel for this convention, passing badges off may have to happen off-site. PLEASE DO NOT PLAN ON TAKING YOUR CONVENTION BADGE HOME; AS COVERAGE IS CONFIRMED ARRANGEMENTS FOR HAND-OFFS WILL BE MADE. We are in need of volunteer coverage for the following windows: Thursday 7 pm - 9 pm includes badge pickup and booth setup/drop off (no participant-facing time) @Sarah Friday 12 pm - 7 pm @Aaron @Ceraph1216 Saturday 9:30 am - 4 pm @Sarah 11 am - 6 pm @NodnarbDude 12 pm - 7 pm @KJCoin Sunday 9:30 am - 4 pm @KJCoin 11 am - 6 pm - includes booth breakdown @Sarah 1 pm - 6 pm @NodnarbDude PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly and it is unlikely you will get a spot there during the convention. Google Map of Parking Garages close to the Baltimore Convention Center Parking passes are pre-purchasable through this link on the Baltimore Comic Con website: http://baltimorecomiccon.com/about/directions/ Parking garages will fill up quickly and it is recommended to pre-purchase parking once you know which days you can volunteer. Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines. MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks. For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Volunteers who will be driving to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION At this time, we are not entirely sure if the industry badges provided by Baltimore Comic Con will allow normal access to non-dealer areas of the convention. This section will be updated with further information as it becomes available. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in before leaving the Baltimore Convention Center/Hilton unless otherwise instructed. You may not attend off-site events, and you may not attend 18+ panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Baltimore Comic Con has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, It is very important that we maintain a great relationship with the staff at Baltimore Comic Con so that we can continue to attend. Remember, you are representing a children's charity. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. To consider and plan out panels and events you'd like to attend, download the Guidebook app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms conveniently located in the Artist Alley space. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors nearest the gaming hall are horrendous, and it is not practical to leave the convention to purchase food (trust me, the lines will be even worse at normal restaurants). Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! TABLE SETUP & STRATEGY Our table number is A344 and can be located on the map attached below under "Resources." As we will only have one 6 foot table available, our table space will be limited. Electricity is not available without incurring additional fees, so we will probably be operating without electricity for this convention. The Baltimore Convention Center does not provide reliable wi-fi, and we will need to use our own cellular devices to create a hotspot for sign-ups. At this time, I expect that the following will be featured at our table: Prize Wheel with small prizes and raffle for giveaways donated by @KJCoin and @Sarah Participant Brochures Volunteer Brochures Tablets for Sign-up (will be fully charged and have battery backup available for recharge) Our specific strategies for this convention will be finalized in our planning meeting on Saturday, August 27 at Noon. This is a virtual meeting and will be conducted as a conference call. For further up-to-date information about the planning meeting, please see the official post at: RESOURCES Maryland Transit Authority Regional Transit Map Downtown Baltimore Parking Map Downtown Baltimore Visitors Map (Includes Light Rail and Bus Information) Map of Artist Alley Official Artist Alley Instructions
  15. Baltimore Comic Con is coming up on September 2nd and continuing until September 4th. As this is a large scale event that will draw in attendees from the surrounding states, we encourage volunteers from nearby guilds to participate! We have two badges, and will be able to secure two additional badges as needed. These badges will be handed off throughout the weekend. If we are able to flex our coverage up to enough people that we would have more than two people available at any given time, then we can shorten some of the shifts to allow additional time to explore the convention. We will be planning out details of this event this upcoming Saturday during a virtual meeting/conference call. You can find the details at the event page: If coverage (and terms of the badges) allows for it, participants will be allowed to attend panels or events before or after their volunteering shifts however this cannot be guaranteed. People attending Baltimore Comic Con for fun who are willing to provide brief lunch break coverage to volunteers are also encouraged to RSVP at the event below. Looking forward to seeing everyone!
  16. Otakon Debriefing

    Thanks so very much to our heavy hitters over the course of Otakon weekend: @KJCoin, @Ceraph1216 and @Aaron! You guys covered a lot of hours with minimal breaks and enabled @NodnarbDude, my husband and I to focus on enjoying the convention we paid so much to attend. I learned a lot of hard-earned lessons about setup and breakdown situations between this event and Gamescape, and I'm really glad we made things work to be at this con at the last minute. Our final results for the weekend as tallied was a grand total of 145 unique Extra-Life sign-ups! Over the course of our total "open hours," this works out to approximately 6 sign-ups per hour, with this number much lower per individual volunteer. Due to the size of this convention and the number of people traveling from out of state to attend, there was a substantial percentage of people who signed up for other hospitals, especially on Friday. Fewer locals attended the con on Friday during the day, while out of state gamers were there bright and early on Friday morning as they had checked into their hotels the previous night. I would approximate that at least 30% of our sign ups were out of state, although we did not capture concrete tallies on JHCC vs. other hospitals. We also had several people who signed up to participate this year, but had already participated in Game Day previously. Based off of the average of each sign up resulting in $100 raised by the close of the fundraising year, we can approximate that our efforts this weekend raised $8700 for our local hospital. We still missed our goal for 10 sign-ups per hour, but I think the potential was there to hit it and I believe with some tweaking we'll get there next year. I know the table got very overwhelmed during opening times, and some people walked away before we had the opportunity to speak with them. I think that while we did a great job and had a good location, there were other strategies we could have used to increase traffic had we known that we would have so much space. Here's some further analysis of the weekend: Most impactful hours: Friday 11-1 (22 sign-ups), Saturday 10-12 (21 sign-ups), Saturday 12-2 (18 sign-ups), Saturday 6-8 (17 sign-ups), Saturday 8-closing (17 sign-ups). Least impactful hours: Friday 5-7 (6 sign-ups), Friday 7-8:30 (5 sign-ups), Sunday 10:30-12:30 (3 sign-ups), Sunday 12:30-closing (0 sign-ups) Saturday could have kept rolling late into the evening, however due to staffing issues we shut things down at around 9 PM. I think we should plan to have coverage until close of the game room next year (1 AM). Sunday was pretty much pointless for sign-ups, however we completed raffle drawings and administrative tasks on Sunday. The raffle was effective at generating sign-ups in my opinion, however several people did not respond or pick up their prizes. If you volunteered for Otakon, please fill out the post-event survey I created at the link below. We want to ensure you are having the best possible volunteer experience, and that we are getting t he most out of every event that we ask you to participate in. https://goo.gl/forms/rCDPEPUL22TiK2er2 Please feel free to reply to this post to further discuss the event, our results, and what we should focus on for next time. Thanks again, everyone!
  17. Otakon

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    Otakon is one of the largest pop-culture conventions (and the largest anime convention) in our area. Otakon has consistently pulled attendance numbers of 28-33k attendees, many of whom are in our target demographic. Otakon hosts a large gaming hall in which many unusual, rare, or popular video and arcade games are available for free play to attendees. In this gaming hall, there are also small indie developers with booth space who are promoting their games. This is where our booth will be located. COVERAGE We will be staffing this booth at Otakon in hopes of recruiting new Extra Lifers to participate in this year's Game Day. Unfortunately, two of our core volunteering team are attending/presenting at the convention and will not be able to provide significant coverage. Since we were unable to confirm our space until the last minute, we are going to be scrambling for coverage. Any individuals interested in volunteering are encouraged to message @Sarah with any questions, or in the comments below. Please RSVP on this page if you intend to help, and comment with which times you are available. Further instructions will be provided throughout the week. We have secured two badges for volunteers, which will need to be switched off throughout the weekend. PLEASE DO NOT TAKE YOUR CONVENTION BADGE HOME UNLESS OTHERWISE INSTRUCTED. We are in need of volunteer coverage for the following windows: Friday 11 am - 6 pm includes booth setup 3 pm - 10 pm @KJCoin Saturday 10 am - 5 pm @Aaron 12 pm - 7 pm @Ceraph1216 5 pm - 12 am this shift is tentative and may end early depending on how many other booths are still in operation @Ceraph1216 Sunday 10 am - 3 pm includes booth breakdown @KJCoin PARKING Please plan on parking 1 hour prior to your volunteering shift. Traffic in the city gets heavy in the late morning, particularly on Friday and Saturday. It may become harder to find a garage that is not full on Saturday or Sunday. If you are not staying at the convention late into the evening, it may be better to use public transit into the city. Please reference Google Maps to assist you in locating a parking garage close to the convention center. The Sheraton parking garage is most convenient and obvious as you turn in on Conway (not marked on this Maps search), however it fills up very quickly and it is unlikely you will get a spot there during the convention. Google Map of Parking Garages close to the Baltimore Convention Center Volunteers who will be driving to the convention will incur parking expenses. These parking expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Please be sure to request a receipt if you use cash-paid event parking. Retain a copy of your receipts for your tax records. PUBLIC TRANSIT The Baltimore Convention Center has it's own light rail stop with service from the Red, Yellow, and Blue lines. MARC Trains run into Baltimore from more distant county departure points, and stop nearest to the Baltimore Convention Center at Camden Yards, which is a comfortable walking distance of several blocks. For further information about using public transit, please visit the Maryland Transit Authority website at https://mta.maryland.gov/. If choosing the Light Rail, it is suggested that you purchase a day pass. You can also message @NodnarbDude with public transit questions. IF YOU INTEND TO USE PUBLIC TRANSIT, PLEASE BE AWARE OF HOURS OF SERVICE BEFORE COMMITTING TO A SHIFT. Otakon has created a guide to alternative transit options here: https://www.otakon.com/allroads.asp Volunteers who will be driving to the convention will incur transit expenses. These transit expenses will not be reimbursed, however they can be written off at your end-of-year tax return as volunteer expenses. Retain a copy of your receipts for your tax records. ATTENDING PANELS, EVENTS, OR EXPLORING THE CONVENTION At this time, we are not entirely sure if the industry badges provided by Otakon will allow normal access to panels and events. This section will be updated with further information as it becomes available. During your volunteer shift (especially since coverage is going to be minimal), you are not permitted to use your badge to attend events or panels. You are expected to be present at the table and actively recruiting future Extra Life participants. Before or after your volunteer shift, if your badge does not need to be handed off to another volunteer, you are welcome to explore the convention. All badges MUST be turned in to @Sarah before leaving the Baltimore Convention Center/Hilton. You may not attend off-site events (Hyatt, First Mariner Arena), and you may not attend 18+ or hentai panels. Badge hand-offs will be coordinated via group text message. If you attend an event, please be sure to remove/conceal your Extra Life name badge. Before, during, and after your shift — especially every minute that you wear that convention badge — you are representing Extra Life, Johns Hopkins Children's Center, and the Extra Life Baltimore Guild. Otakon has generously waived their fees for us in order to make it possible for us to attend and volunteer at this event, and it is a very successful convention for us. It is very important that we maintain a great relationship with the staff at Otakon so that we can continue to attend. Remember, you are representing a children's charity. None of us would judge you for attending cosplay burlesque , but you shouldn't be attending it using a badge donated for professional use. Use common sense, and check with @Sarah if you aren't sure if the panel or event you'd like to attend is appropriate. To consider and plan out panels and events you'd like to attend, download the Guidebook app from Google Play or iTunes. This is a great resource for additional information about the convention (hours, directions, and updates). LUNCHES AND POTTY BREAKS If you need to take a lunch and you do not have backup coverage at the booth, please coordinate with @Sarah and @NodnarbDude who will plan a time to cover you for lunch. If you need to take a quick bathroom break and you do not have backup coverage at the booth, please take any loose valuable items with you (i.e. laptops, tablets, cell phones). There will be a small lock box available in our booth as well. There are bathrooms conveniently located in the gaming hall. If you have backup coverage at the booth and need to leave to get food or take a bathroom break, please be courteous and let the other volunteer know that you are leaving the table. Lines at the food vendors nearest the gaming hall are horrendous, and it is not practical to leave the convention to purchase food (trust me, the lines will be even worse at normal restaurants). The best location for purchasing something to eat quickly is in the third floor above the gaming hall. Any food you may be able to purchase will be overpriced convention food. It is strongly suggested to pack a lunch if possible. SIGNING UP TO VOLUNTEER Please let us know when you can volunteer. I will update the event with confirmed volunteer names below the shifts they have agreed to work. We need one volunteer minimum per shift to start off with, however extra coverage during periods that there is a badge free would be appreciated (11 am - 3 pm Friday, 6 pm - 10 pm Friday, 7 pm - 12 am Saturday, and 10 am - 3 pm Sunday)! For additional details, please message @Sarah, @NodnarbDude or @Ceraph1216. Volunteers will receive ongoing updates and instructions throughout the week and during the convention. Thanks so very much for donating your time and energy for the kids! RESOURCES Maryland Transit Authority Regional Transit Map Downtown Baltimore Parking Map Downtown Baltimore Visitors Map (Includes Light Rail and Bus Information) Marc Train Map:
  18. Otakon is coming up this weekend and we are still working on confirming volunteer coverage. I believe we will have a skeleton crew available, however I would like to invite local Extra Lifers as well as volunteers from the surrounding area (Hershey, Philadelphia, and DC) to participate! We have two badges available, and these badges will need to be handed off between volunteers throughout the weekend. If coverage (and terms of the badges) allows for it, participants will be allowed to attend panels or events before or after their volunteering shifts however this cannot be guaranteed. People attending Otakon for fun who are willing to provide brief lunch break coverage to volunteers are also encouraged to RSVP at the event below. Looking forward to seeing everyone! http://community.extra-life.org/calendar/event/941-otakon/
  19. Walker Stalker Con Boston 7/30-31

    Walker Stalker Boston Calendar Link We just got into Walker Stalker Con!!! We have a limited number of badges for this con, so in order to manage this one, we're switching it up a little. We're only going to do a 3 person all day shift for the table each day. This will still allow for anyone there to take turns exploring the con floor, I promise. SAT (9 AM - 6 PM) 1 Senior Volunteer, 2 Volunteers SUN (9 AM - 6 PM 1 Senior Volunteer, 2 Volunteers
  20. KuroNekoCon

    We'll be at the Convention Center Saturday 8am-10pm and Sunday 10am-6pm. We'll be in the Exhibitor Hall most of the day, and then the Game Room after that. Hope to see you there!
  21. Walker Stalker Con 7/30-31

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    Walker Stalker Boston Folks, We have a limited number of badges for this con, so in order to manage this one, we're switching it up a little. We're only going to do a 3 person all day shift for the table each day. This will still allow for anyone there to take turns exploring the con floor, I promise. SAT (9 AM - 6 PM) @aradiadarling, David (Too Cool for a Community Proifile) DiMare-Messier, @DMo2TheMax SUN (9 AM - 6 PM) @aradiadarling, David (Once Again too cool for a community profile) DiMare-Messier, @Merissa Floorplan and vendor booth assignments attached. WS.Boston.LAYOUTS.pdf
  22. Northeast Comic Con

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    North East Comic Con The time has come to start gettign volunteers together for NECC. Shift Schedule is below. Let us know what you can/woudl like to do: SAT 9-2 CASS CARDWELL SAT 9-2 DANIELLE STANDRING @DMo2TheMax SAT 9-2 ERIC CHI SAT 1-6 DAVID DIMARE SAT 1-6 ANGELA DIMARE @aradiadarling SAT 1-6 LUIS CARDONA @The Guat SUN 9-2 ANA RICHBURG SUN 9-2 JESSICA HOUGHTON-VELLA @SassyJ SUN 9-2 ERIC RICHBURG @PotatoTaco SUN 1-6 KERRY SELBERG @KriptiKFate SUN 1-6 ERIC CHI @Chi SUN 1-6 ERIC RICHBURG This one only allots us 4 wristbands, so we have to be a bit inventive to get everyone in. But we got it covered. However if you are planning to be there all weekend anyways and are buying a weekend pass, please do so. (Its nice to support the folks that support us.)
  23. Hey Everyone, If you're planning on visiting either Dallas Comic Con or A-KON June 3-5 - stop by our booths!! Locations and More information will be updated regularly as we get closer to the con. These cons cost money to attend, but if you're already planning on it - stop by! Hang out at the booth and meet more Extra Lifers. We'll be recruiting for new gamers and guild members. A-KON: Hilton Anatole, Dallas LOCATION: A-KON GAMING ROOM DATES: FRIDAY June 3rd, SATURDAY June 4th, SUNDAY June 5th TIMES: TBH Are there volunteer opportunities? YES! We have one more opening for both Friday & Sunday. Booth Captain: Stephanie "@Klov3r" Mayes DALLAS COMIC CON: Dallas Convention Center, Dallas LOCATION: GAMING ROOM DATES: FRIDAY June 3rd, SATURDAY June 4th, SUNDAY June 5th Are there volunteer opportunities? TBD Booth Captain: David Downing
  24. I've decided to go ahead and compile a list of local conventions & festivals in and around Hamilton. If I missed any please be sure to let me know and I'll add them to the list. They will be sorted by date and hyperlinked to their respective website. CGCC Video Game Swap Meet - May 1, 2016. (Kitchener) Waterdown Arts and Music Streetfest - May 20-22, 2016. (Waterdown) Dundas International Buskerfest - June 3-5, 2016. (Dundas) Niagara Falls Comic Con - June 3-5, 2016. (Niagara Falls) Imagine in the Park - June 4, 2016. (Hamilton) Cambridge Arts Festival - June 18, 2016. (Cambridge) Summer Lights Festival - June 18, 2016. (Kitchener) FrancoFEST - June 25-26, 2016. (Hamilton) Koi Fest at The Parking Lot - June 25, 2016. (Kitchener) Oh Canada Waterdown Ribfest - June 30-July 4, 2016. (Waterdown) Because Beer Craft Beer Festival - July 8-9, 2016. (Hamilton) Kitchener Ribfest & Craft Beer Show - July 15-17, 2016. (Kitchener) Rock the Mill Music Festival - July 16, 2016 (Cambridge) ConBravo! - July 29-31, 2016. (Hamilton) Festival of Friends - August 5-7, 2016. (Hamilton) Dundas Cactus Festival - August 19-21, 2016. (Dundas) Hamilton Greek Fest - August 19-21, 2016. (Hamilton) Historic Waterdown Summer Festival - August 20-21, 2016. (Waterdown) Winona Peach Festival - August 26-28, 2016. (Hamilton) Cambridge Comic Arts Festival - August 27, 2016. (Cambridge) James Street Supercrawl - September 9-11, 2016. (Hamilton) 166th Annual Ancaster Fair - September 22-25, 2016. (Ancaster) Hamilton Comic Con - October 1-2, 2016. (Hamilton) Kitchener Oktoberfest - October 7-15, 2016. (Kitchener)